This is supervisory work in the processing and delivering of County mail in a central service unit.

An employee in this class is responsible for supervising a staff of subordinates engaged in the processing and delivery of mail for County departments and agencies. Emphasis of the work in on prompt and accurate processing of outgoing Postal Service mail and delivery of inter-office mail in accordance with service schedules. Responsibilities also include the delivery of special materials, and the transport of assigned motor vehicles for automotive servicing. Supervision is exercised over a staff of clerical subordinates through assignment and review of work in progress and upon completion. Supervision is received from an administrative superior who assists in resolving problems and evaluates work for effectiveness of service.

ILLUSTRATIVE TASKS

Plans, assigns, and reviews the work of a staff of clerical subordinates and driver-messengers engaged in the collection and distribution of inter-office mail and mail for U.S. Postal Service delivery; develops employee work schedules to assure delivery schedules are met and that outgoing U.S. mail is processed in a timely manner; monitors daily work flow and adjusts schedules to avoid delays.

Purchases meter postage from the U.S. Postal Service and maintains required usage records; obtains payment checks for the Postal Service.

Supervises the preparation of documentation required to chargeback County departments for postage used; assures that supporting documentation is maintained for all charges; presents documentation during audits.

Insures that employees are knowledgeable in all matters regarding the proper application of postage rates to parcel post, certified, return-receipt, registered, international, pre-sorted zip-code, and other types of mail; assures that all required support forms of special classes of mailing are prepared correctly.

Maintains a "ZIP-CODE Pre-Sort Station" to manually pre-sort all first-class mail eligible for discount rates to local zip-codes.

Operates electronic weighing and computerized postage accounting systems; installs replacement units as postage

rates change; keys in chargeback index codes in the accounting system and updates as required.

Operates a centralized inter-office distribution system for internal communication; assures that non-official mail is removed form the system; maintains dispatch records for items requiring special handling.

Assures timely delivery of County Commission Agenda and special Commission materials on a hand-delivery basis as directed.

Supervises the operation and parking of County cars; maintains contacts with appropriate County personnel for repairs and servicing of assigned vehicles.

Make recommendations regarding hiring; discipline and promotion of subordinates; authorizes leave and overtime; evaluates and rates employee performance.

Performs related work as required.

KNOWLEDGES, ABILITIES AND SKILLS

Considerable knowledge of U.S. Postal regulations and requirements.

Considerable knowledge of the contents and use of U.S. Postal manuals.

Considerable knowledge of the operation of manual, computerized, and electronic mail equipment.

Knowledge of the location, inter-relationships and functions of various County departments and agencies.

Knowledge of established procedures in the delivery of agenda and other materials to the County Commission.

Knowledge of supervisory principles and practices.

Ability to plan and supervise a large volume mail operation to insure prompt and accurate service.

Ability to supervise subordinates in a manner conducive to full performance and high morale.

Ability to maintain accurate records of mail volume, postage utilization, postal charges and other records.

Ability to develop and revise clerical procedures.

Ability to maintain effective working relationships with County personnel in various departments and agencies.

Ability to assure proper care and maintenance of assigned motor vehicles.

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