This is advanced secretarial and related clerical work for the Administrative Office of the Courts.

Employees in this class are responsible for performing advanced secretarial duties for Judicial Administration officials, administrators and managers. Work includes utilizing the full range of modern secretarial skills to perform secretarial duties, operation of word processing equipment, personal computers, typewriters and other office equipment, assigning and reviewing the work of lower-level clerical employees, and preparing a variety of reports, forms, requisitions and correspondence. Duties may include taking and transcribing dictation which may involve financial, judicial or technical terminology. Supervision is received from an administrative official who reviews work for the efficient and effective performance of secretarial duties in support of unit operations.

ILLUSTRATIVE TASKS

Performs advanced secretarial duties for officials, administrators and managers of the Administrative Office of the Courts; makes appointments and maintains calendar; arranges for conferences and meetings; attends meetings and conferences taking minutes or summary notes.

Opens and distributes mail; maintains control of correspondence flow through work unit and assures that response deadlines are met; composes correspondence or selects standardized formats; prepares a variety of reports, correspondence, documents, forms and requisitions.

Receives visitors and screens telephone callers; acts as receptionist and answers requests for information involving department, division or work unit activities and established policies and procedures.

Operates word processing, personal computer or advanced typewriting equipment to prepare and create reports, generate correspondence or other documents, and complete forms, requisitions and other similar standardized records.

Assigns and reviews the work of lower-level clerical employees engaged in typing, filing and other clerical activities; provides advice and assistance as questions arise concerning work tasks and work unit procedures.

Retrieves and assembles material from files; authorizes expenditures from petty cash funds; requisitions office supplies; performs arithmetic calculations as needed.

Takes and transcribes dictation as required, involving technical or specialized terminology.

Performs related work as required.

KNOWLEDGES, ABILITIES, AND SKILLS

Considerable knowledge of secretarial procedures, methods and techniques.

Knowledge of modern office procedures, practices and equipment.

Knowledge of business English, spelling and arithmetic.

Knowledge of the records, reports and forms utilized in the area of assignment.

Knowledge of the policies, procedures and regulations of the Administrative Office of the Courts.

Some knowledge of County organization and operations.

Some knowledge of supervisory principles and practices.

Ability to establish and maintain an effective working relationship with a government official.

Ability to operate modern office equipment.

Ability to search for and compile information from files and other sources.

Ability to make minor decisions in accordance with office procedures and departmental regulations.

Ability to develop and maintain effective departmental and public relations.

Skill in the operation of a computer keyboard.

Skill in typewriting.

NEW 10-94