This is technical and supervisory work in the operation of a Facilities Information and Retrieval System (FIRS) for the Aviation Department.

An employee in this class is responsible for management of computerized operations in the processing of a large volume of complex design and construction information. Emphasis of the work is on supervising computer system operations, researching and resolving problems, reviewing documents for compliance with terms of construction contracts and professional service agreements, verifying contractors pay estimates and construction invoices, reconciling FIRS to FAMIS, and making recommendations for required changes in system operations. The incumbent exercises some independent judgment in authorizing significant expenditures under terms of construction contracts and professional service agreements. Supervision is exercised over a staff of technicians responsible for computer system operation. Supervision is received from an administrative superior who reviews work for effectiveness of data processing activities and conformance to departmental policies and procedures.

ILLUSTRATIVE TASKS

Supervises subordinates engaged in operation of the Facilities Information and Retrieval System to enter data, correct errors, verify information, produce payment vouchers, and obtain information concerning aviation construction contracts and professional service agreements.

Assists system users in research of processing problems and correction of errors; provides information on FIRS uses and capabilities.

Maintains records of FIRS computer operations.

Monitors construction project balances and remaining authorized amounts available; advises superiors as required.

Reviews computer generated reports and verifies accuracy of information.

Makes recommendations for FIRS changes, including alternate processing methods and rearrangements of information.

Establishes new account index codes, project identification numbers, names, and categories of accounts for use by departmental personnel in processing computer entry forms to ensure appropriate organization of computerized information.

Coordinates scheduling for processing of departmental construction contract and professional service agreement data processing jobs.

Assists internal and external auditors in the periodic examination of fiscal records and reports.

Reconciles FIRS with FAMIS as required.

Resolves differences in construction or design costs with departmental accounting personnel, architectural and engineering consultants, and other vendors and outside agencies.

Makes recommendations regarding hiring, discipline, and promotion of subordinates; authorizes leave and overtime; evaluates and rates employee performance.

Performs related work as required.

KNOWLEDGES, ABILITIES AND SKILLS

Considerable knowledge of the content of information contained in Aviation Department construction contracts and professional service agreements.

Considerable knowledge of the operating characteristics of the Facilities Information and Retrieval System.

Knowledge of FIRS computer uses and system capabilities.

Knowledge of rules, regulations and procedures governing the processing of data on construction contracts and Professional Service Agreements using the FIRS.

Knowledge of FAMIS computer reports and methodology of reconciliation with FIRS.

Knowledge of information contained on a variety of source documents used for FIRS computer entry.

Knowledge of the causes of data rejection or errors pertaining to the FIRS and action required for correction.

Ability to effectively manage operations of a Facilities Information and Retrieval System.

Ability to supervise subordinates in a manner conducive to full performance and high morale.

Ability to communicate clearly and concisely, verbally and in writing.

Ability to make effective recommendations to improve FIRS operations.

Ability to reconcile FIRS and FAMIS transactions.

Ability to establish and maintain effective working relationships with subordinates, superiors and officials of other public and private agencies.

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