This is technical field and office work in the acquisition of property and leasehold interests for the county.

Employees in this class are responsible for conducting negotiations with property owners and other interested parties for the acquisition of land, rights-of-way and leasehold interests and for the leasing of county property to other organizations. Responsibilities include the preparation of a variety of legal instruments and related documents, assisting families and businesses with relocation arrangements, attending and conducting closings to consummate transactions, preparing eminent domain proceedings and preparing lease agreements for property leased to the county. Incumbents exercise independent judgment in the use of tact and persuasion in negotiating the acquisition of properties and lease agreements. Supervision is received from a technical and administrative superior who reviews completed work for thoroughness and effectiveness and provides technical assistance on unusual or difficult tasks.

ILLUSTRATIVE TASKS

Prepares parcel files, verifies ownership of real property and interests of other parties and physically inspects property to be acquired; reviews title information, maps, engineering plans and appraisal reports; schedules and attends preliminary meetings with owners to advise them of the proposed purchase of the property and notify owners of their rights to compensation and relocation assistance.

Determines what legal documents are required in order to obtain clear title to property being acquired; prepares necessary options, deeds, releases, agreements, affidavits and closing statements; conducts tax searches and requests necessary warrants for disbursement at closing.

Provides assistance and advice to owners or tenants that must be relocated due to property acquisition; assists in finding suitable accommodations for rental or purchase and in arranging for the move.

Conducts negotiations by personal contact, telephone and correspondence for the amicable acquisition of property rights.

Schedules, attends and conducts closings with owners, their representatives and other interested parties; assures that clear title to property is properly conveyed to the county; collects monies due from owners and disburses monies to owners and other persons; obtains required signatures on various documents.

Processes all legal instruments obtained at closing for recording of transaction and transmits all funds collected to appropriate authorities; notifies department that initiated request for purchase of property that property has been acquired.

Prepares requests to file eminent domain proceedings in instances where negotiations are unsuccessful; assembles all information acquired during negotiations and transmits to appropriate county department.

Conducts field inspections and surveys of properties which may be suitable for leasing by the county to serve the needs of operating departments; performs research and prepares estimates of property or rental values.

Schedules and conducts negotiations with individuals, business firms and attorneys regarding terms of leases for the lease of property by the county; prepares lease agreements, reports, resolutions and other documents to secure required approvals; renegotiates existing leases for renewal; negotiates the leasing of county property to other organizations.

Conducts physical inspections of property leased and vacated by county agencies and prepares summaries of required repairs or replacements; provides assistance to various departments in interpreting provisions of lease agreements; participates in the resolution of lease disagreements.

Maintains records on all property owned or leased by the county; prepares periodic activity reports regarding lease cancellations and renewals, total square feet of leased space and other pertinent information.

Assists in the preparation of resolutions and other documents to dispose of surplus county properties.

Performs related work as required.

KNOWLEDGES, ABILITIES AND SKILLS

Thorough knowledge of the legal instruments and documents used to convey property ownership.

Thorough knowledge of the legal procedures required to convey property ownership.

Considerable knowledge of Federal, state and local laws affecting the conveyance of property ownership.

Considerable knowledge of departmental policies and administrative procedures governing the preparation of legal instruments.

Considerable knowledge of the methods and techniques of conducting real estate negotiations.

3555

ASSISTANT REAL ESTATE OFFICER (Cont'd)

KNOWLEDGES, ABILITIES AND SKILLS (Cont'd)

Knowledge of the content and meaning of items on lease agreements.

Knowledge of land values and land use characteristics.

Knowledge of public records relating to real estate transactions.

Knowledge of relocation assistance program plans.

Ability to use tact and persuasion in the negotiation of property acquisitions and leasehold interests.

Ability to establish and maintain effective working relationships with property owners, tenants, superiors, attorneys, county and other officials.

Ability to communicate clearly and concisely, verbally and in writing.

Ability to prepare a variety of legal instruments and related documents.

Ability to read and interpret engineering drawings and maps.

REV 10-80