This is professional public relations work in coordinating special events at the Viscaya Museum and Gardens.

An employee in this class is responsible for organizing and directing special events and exhibitions and communicating information for scheduling of events to the public pertaining to the Viscaya Museum and Gardens. Emphasis of the work is on planning short and long-range schedules and determining costs to be incurred and revenues to be generated from special events. Duties include coordinating the work of a staff of security and maintenance employees with assigned duties in various facility activities. Supervision is received from an administrative superior who reviews the quality and quantity of work and for effectiveness in coordination of special event planning and execution.

ILLUSTRATIVE TASKS

Directs, coordinates and schedules special events, exhibitions, photo and film sessions, concerts and tours; arranges for individual tours and acts as a guide for foreign dignitaries.

Provides assistance concerning the feasibility of co-sponsored special events; determines cost advantages of each event.

Assists in directing and coordinating the assignments of security and maintenance employees during events.

Plans annual and long-range schedules for events and exhibitions; sends information regarding events to periodicals, institutions and other attractions as pertinent.

Assists museum administrators in establishing policies and procedures, evaluating current and proposed plans, and planning new developments.

Contacts hotel and tour operators, meeting and travel planners regarding facility availability to maximize attendance and special event rentals.

Represents department at Florida Attractions Association meetings as assigned.

Performs related work as required.

KNOWLEDGES, ABILITIES AND SKILLS

Considerable knowledge of operations, events and scheduling at the Viscaya Museum and Gardens.

Considerable knowledge of public relations principles and techniques.

Knowledge of cost/revenue analyses related to special events at a major tourist attraction.

Knowledge of departmental administrative and procedural regulations.

Knowledge of local and regional periodicals, institutions and attractions concerned with special events at the Viscaya Museum and Gardens.

Knowledge of one or more foreign languages.

Ability to plan, schedule and coordinate varied special events at a large museum and gardens attraction.

Ability to express ideas and information clearly and concisely, verbally and in writing.

Ability to maintain effective working relationships with tourism officials, hotel and tour operators, department officials and the public.

Ability to promote the use of Viscaya Museum and Gardens to tourism officials, private groups and the public for special events.

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