This is advanced specialized clerical work in processing and maintaining rail maintenance records in a rail transportation system.

Employees in this class perform routine and advanced clerical tasks in the processing and maintenance of records of rail equipment, overhaul and accident records, and in the initiation of repair orders. Duties include compiling road repair records on individual rail vehicles or equipment, initiating repair orders for scheduled, unscheduled and preventive maintenance, maintaining detailed records of rail equipment replaced, repaired or overhauled, completing accident cost records, and entering and retrieving information from a computerized information system. Responsibilities include checking and verifying non-routine maintenance data for preparation of maintenance reports. Supervision is received from a technical or administrative superior who periodically reviews work for accuracy and thoroughness and assists with difficult problems.

ILLUSTRATIVE TASKS

Enters and retrieves maintenance information from a computerized information system and assists a technical supervisor in the maintenance and update of computerized equipment maintenance records; disseminates information to various work units and sections as required.

Checks and issues repair orders and posts to all rail equipment record cards any repairs/changes made on the equipment; files repair orders cards as instructed.

Completes request forms for estimated cost of rail equipment damage repairs; types invoice billings upon receipt of completed estimates; maintains records of accident dates, estimated cost and final actual costs of repairs.

Compiles report of maintenance work completed on all rail equipment.

Researches and compiles data for non-analytical reports.

Completes job estimates, work plans and work completion records.

Reviews and maintains an extensive recordkeeping system relating to maintenance activities, personnel roster, attendance records, updating manuals and general filing.

Computes total work time for employees and posts time cards according to established procedures as assigned.

Types both draft and final form correspondence of a technical nature as well as memos, letters, maintenance procedures, maintenance directives, component evaluations and modifications as required in support of operations.

Performs related work as required.

KNOWLEDGES, ABILITIES AND SKILLS

Considerable knowledge of policies and procedures pertaining to the processing and maintenance of rail maintenance records.

Considerable knowledge of transportation system office procedures concerning rail maintenance recordkeeping.

Considerable knowledge of the records, reports and forms used in rail maintenance activities.

Knowledge of the operation of computerized equipment used to enter and retrieve information concerning rail maintenance records.

Knowledge of business arithmetic.

Ability to complete various clerical processes regarding rail maintenance records accurately and quickly.

Ability to follow verbal and written instructions.

Ability to review maintenance records and initiate repair order requests.

Ability to operate standard keyboard typing equipment, calculators and related office equipment.

Ability to detect and correct clerical errors in narrative and statistical documents.

Ability to maintain effective working relations with supervisors and other employees.

Ability to complete arithmetic computations quickly and accurately.

Ability to enter and retrieve information using a computerized information system.

NEW 1-85