This is highly responsible and professional administrative work in supervising, planning, organizing and implementing various administrative activities of the Office of the Chair, Board of County Commissioners.

An employee in this class is responsible for supervising, planning, organizing and implementing diversified administrative support activities assisting the commissioner and Chief of Staff in the day to day office management activities. Responsibilities include coordinating and monitoring the Office of the Chair's budget, administering personnel office activities, overseeing and coordinating procurement and financial requests, overseeing media requests and appearances and facilitating communication efforts with constituents. Assignments are broad in nature with considerable opportunity for the exercise of independent judgment. Supervision is exercised over professional and clerical employees who assist in various phases of administrative and clerical operations. General direction is received from the Chief of Staff who evaluates work for adherence to county policies and attainment of desired goals and objectives through personal conferences and review of reports.

ILLUSTRATIVE TASKS

Assists the Chief of Staff in planning, directing and coordinating the day-to-day administrative operations of a BCC Commissioner's office.

Prepares and coordinates office budget requests and forecasts; periodically reviews monthly expenditure reports with the Chief of Staff; approves payments for invoices by assuring compliance with contract terms, rules and regulations; approves journal entries and adjustments prepared by subordinates; supervises accounts established for reimbursement from various sources; analyzes travel expense reports and reconciles monthly expenditure reports.

Supervises maintenance of inventory controls; reviews and controls procurement processes; reviews purchase requisitions; assures availability of funds for expenditures; reviews and prepares contract bid specifications; and purchases office equipment, materials and supplies.

Supervises personnel activities including employment, personnel records and payroll.

Develops, coordinates and implements a media plan designed to increase both visibility and positive leadership image for the Board of County Commissioners; coordinates press conferences and interviews; updates and maintains Commissioner's district WEB page.

Coordinates and supervises agenda preparation and attends meetings as designated; ensures that all legislative and community oriented initiatives are conveyed to the media.

Attends and/or represents commissioner at specific community events and meetings, assist commissioner with all protocol issues.

Assists the Chairperson of the Board of County Commissioners with initiating and coordinating countywide special projects.

Serves as a liaison to County Manager's Office, the Office of Strategic Business Management, Finance, GSA, ERD, ETSD and other pertinent departments on numerous special projects and BCC operational issues.

Makes recommendations regarding hiring, discipline and promotion of subordinates; recommends leave and overtime; reviews employee performance reports prepared by subordinates; rates employee performance.

Performs related work as required.

KNOWLEDGES, ABILITIES AND SKILLS

Thorough knowledge of the principles of general management, public and business administration and their application to governmental administration.

Thorough knowledge of applicable state, federal and county laws, rules and regulations pertaining to departmental operations.

Thorough knowledge of the principles of public personnel administration and of county personnel policies and procedures.

Considerable knowledge of supervisory principles and practices.

Considerable knowledge of public relations and protocol principles and practices.

Considerable knowledge of the use of data processing and cost accounting systems.

Knowledge of the policies and procedures used in budget preparation, justification, monitoring and reporting.

Knowledge of English usage, oral and written, along with the requirements of press releases and editing techniques.

Knowledge of inventory control and county procurement and requisitioning procedures.

Ability to exercise judgment and discretion in devising, installing and interpreting countywide rules, regulations, policies or procedures.

Ability to delegate authority to subordinates necessary to complete responsibilities in various management functions and maintain effective working relationships with other employees, departmental officials, officials of other agencies and the general public.

Ability to express ideas and information clearly and concisely, both verbally and in writing.

Ability to train employees and subordinates in the area of assignment.

Ability to supervise a staff of subordinate employees in a manner conducive to full performance and high morale.

NEW 06/05