NOTE:  These instructions are for County authorized Tax Paying Agents ONLY.  Any funds received through our TPA account by unauthorized agents will be returned unapplied.

Dear Tax Paying Agents:

We are requiring service companies or mortgage companies that service more than one Tax Paying Agent to submit one wire for each corresponding CD for all accounts that they service.  As a reminder, all folios must be updated before producing your “A” CD. If any errors are found, an error report will be produced and mailed to the TPA.  All error messages must be researched and corrected, before submitting the automated payment CD. To minimize the number of folios paid in error, it is the TPA’s responsibility to purge all folios they are no longer responsible for paying. TPAs will be liable if a property owner suffers a loss because the TPA fails to pay property taxes for the maximum discount available.

A CD transmittal form must be submitted with all CDs. The CD transmittal form is on page 11 of the manual.  You must also submit the wire transmittal form on page 12 of the manual at least one day before wiring monies. The wire transmittal form must be completed with all requested information. Failure to submit the proper information on the wire transmittal form is comparable to writing a check without an account number and will result in unapplied funds and loss of statutory discount.

Please familiarize yourself with the 2009 Escrow Tax Procedures Manual and adhere to established deadlines and requirements because non-compliance will affect your payment discount.  Payments submitted in subsequent months must comply with the mass payment procedures.  Therefore, any listings or hard copy bills submitted to our office will not be processed and may result in the loss of the maximum discount. Click here to download the 2009 Escrow Tax Procedures Manual.

If you are unable to obtain the manual from our website please call our office at 305-375-3787 and a hardcopy of the manual will be mailed to you upon request. You may also call Tax Collector’s staff for questions regarding these procedures at 305-375-3787 or email proptax@miamidade.gov.  Additional telephone contacts / fax numbers are located in the Escrow Procedures Manual.