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Data Protection Principles

The key to protecting any important data, whether personal or institutional, is to follow a few basic principles:

Know What You Want To Protect And Where It Resides

Information accumulates over time: old email, bulging file drawers, folders on a shared server, or files on an old hard drive of a standby computer. Some data can be quite old and now long forgotten, making it more likely to contain personally identifiable information (PII), such as social security numbers. Review old files and folders and securely dispose of information no longer needed or archive that which should be saved. In the coming months the Information Security Group (ISG) will introduce an initiative to help locate and root out such data. A self-scanning tool will become available to members of the Miami-Dade County community to aid in identifying and better managing their PII.

When in Doubt, Leave it Out

Besides managing old files, it will save time and future headaches to store only the information needed to perform your Miami-Dade County or personal business. Keep this adage in mind hen dealing with electronic or paper files to help protect yourself and Miami-Dade County.

If you Collect it, you must Protect IT

When PII must be available in some form, be a good steward and protect it. Review this website, which contains a wealth of information on how to secure PII in various forms and locations. Elsewhere in this section is information on securely storing data as well as sending and sharing it. The Secure Your Devices section has tips on dealing with malware, keeping your operating system and software current, backing up devices, safe remote access and physical security. Visit Guard Your Privacy to learn more on how to protect your privacy, phishing and strong passwords.

Back to Top Page Last Edited: Tue Dec 27, 2011 3:19:15 PM
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