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1
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MINUTES PREPARED BY:
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REPORT:
Bryce Stephenson-Pickett, Commission Reporter
(305) 375-1296
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1A
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INVOCATION AS PROVIDED IN RULE 5.05 (H)
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1B
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ROLL CALL
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REPORT:
Chairwoman Cohen Higgins convened the Appropriations Committee (APC) meeting at 11:05 a.m., with a prayer led by Commissioner Gonzalez, followed by the Pledge of Allegiance by Commissioner Steinberg.
In addition to the Committee members, the following staff members were also present:
~Assistant County Attorney (ACA) Michael B. Valdes;
~ Chief Operations Officer (COO), Jimmy Morales, Office of the Mayor;
~ Chief Administrative Officer, Carladenise Edwards, Office of the Mayor;
~ Mr. Roy Coley, Chief Utilities and Regulatory Services Officer, Office of the Mayor;
~ Interim Director of the Department of Transportation and Public Works (DTPW)
~ Ms. Ofelia E. Tamayo, Director, Internal Compliance Department;
~ Ms. Barbara Galvez , Chief Administrative Office, Clerk of the Court and Comptroller;
~ Ms. Ofelia Tamayo, Director, Internal Compliance Department,
~ Mr. David Clodfelter, Director, Office of Management and Budget (OMB; and
~ Deputy Clerks Zorana Milton and Diana Hernandez, Clerk of the Board.
~ Commissioners Higgins, Hardemon, and McGhee were also in attendance.
SETTING OF AGENDA
ACA Michael B. Valdes advised the items to be considered at today�s meeting were those listed on the final printed agenda, along with the addition of Agenda Items 3L, 3M, and 3N, and the correction of the scrivener�s error on Agenda Item 3D as noted in the Changes Sheet memorandum dated March 12, 2025. ACA Valdes also announced that Commissioner McGhee requested to be listed as a co-sponsor for Agenda Item 3C and prime sponsor for Agenda Item 3G.
It was moved by Commissioner Steinberg to approve today�s APC agenda, with the aforementioned changes. This motion was seconded by Vice Chairman Cabrera, and upon being put to a vote, passed by a vote of 4-0 (Commissioner Gilbert III was absent).
Later in the meeting, Commissioner Gonzalez moved to consider Agenda Items 3C, 3E, 3G, 3H, 3I, 3K, 3L, and 3N simultaneously. This motion was seconded by Vice Chairman Cabrera, and upon being put to a vote, passed by a vote of 4-0 (Commissioners Gilbert was absent).
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1C
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PLEDGE OF ALLEGIANCE
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1D
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REASONABLE OPPORTUNITY FOR THE PUBLIC TO BE HEARD AS PROVIDED IN RULE 6.06
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REPORT:
Chairwoman Cohen Higgins opened the reasonable opportunity to be heard; and seeing no one appear wishing to speak, the reasonable opportunity to be heard was closed.
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1E
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SPECIAL PRESENTATION(S)
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1E1
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250420
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Presentation
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Roberto J. Gonzalez
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PRESENTATION BY CHIEF CARLADENISE EDWARDS AND CLERK OF THE COURT AND COMPTROLLER JUAN FERNANDEZ-BARQUIN ON THE COMPLETED PAYROLL AUDIT
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Presented
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REPORT:
Chief Administrative Officer (Chief) Carladenise Edwards gave a PowerPoint presentation about payroll system errors that occurred in August 2023. She explained that these mistakes had affected employees, County commissioners and the Clerk, because the payroll system had not been properly set up with working audit controls and proper procedures. Chief Edwards advised that after the problems were discovered, Mayor Levine Cava ordered an immediate investigation that was completed in November 2023.
Chief Edwards clarified that the payroll system normally had some overpayments and underpayments because employees submitted their timesheets on Wednesdays estimating how many hours they would work through the weekend, with adjustments made before paychecks were issued the following Wednesday. However, the August 2023 problems were unusual and involved both computer system failures and human mistakes that affected County commissioners when certain automatic checking functions were not turned on properly.
Chief Edwards presented a stoplight report that monitored progress on fixing 40 specific problems identified during the investigation. She reported that 39 of these issues had been resolved through four main improvements: tightening security controls over who could access and change payroll data, creating written procedures and training staff on proper processes, installing automatic alerts to catch errors before they affected paychecks, and restructuring pay periods so employees got paid for hours actually worked instead of estimated future hours. Chief Edwards noted that the County�s PeopleSoft payroll software required ongoing updates that carried risks and needed careful monitoring.
Chief Edwards identified ongoing training and process improvement as the biggest remaining challenge. She explained that the current situation was stable but unsustainable because the department now processed five (5) separate payrolls instead of one, creating increased risk which required staff to work around the clock. Chief Edwards announced that a recent underpayment problem was caused by human error because the system could not handle the volume of 2,000-3,000 employees making weekly timesheet changes out of 33,000 total County workers.
Chief Edwards outlined plans to change from the current system where employees estimated future work hours to a system where they got paid for hours already worked, and announced the County would work with the Clerk of the Court and Comptroller�s Office on another audit.
Commissioner Gonzalez thanked the administration for the presentation confirming that these problems affected all County employees, not just Commissioners; and asked about timing for the follow-up review mentioned in the meeting materials.
Ms. Barbara Galvez discussed recent payroll problems and explained that processing County paychecks was complicated because of different pay rules in various union contracts. She described how staff often worked through the night to make sure paychecks were distributed on time. Ms. Galvez said a meeting was scheduled for Friday with the administration and Oracle to look at infrastructure improvements and possible solutions, including moving the pay schedule back by one (1) week to give more time for processing.
Responding to Commissioner Gonzalez�s questions as to how changing the pay schedule would affect employees, Ms. Galvez explained staff was exploring how to implement changes without impacting employees financially, but noted that the various labor unions would need to approve these changes.
Ms. Galvez also confirmed the COCC would be hiring additional auditing staff and preparing to hire outside consultants to help with payroll auditing, with these audits becoming part of the annual audit plan.
Commissioner Gonzalez shared an example of a County employee who was accidentally overpaid $50 every paycheck for 20 years, accumulating nearly $100,000 in debt to the County even though the employee only made $45,000 per year. He stressed that payroll accuracy directly affected people�s ability to pay for basic necessities, especially during times when costs for food and gas were high.
Ms. Galvez reiterated that many proposed improvements would need union approval because of how pay was calculated under existing contracts, and emphasized that both the County and Clerk�s office would need to work together to make necessary changes.
Ms. Ofelia Tamayo clarified that the audit had identified over 4,000 County employees who owed money to the County, totaling $3.2 million in overpayments as of 2022. She emphasized this figure represented all affected employees Countywide. Ms. Tamayo explained the audit process involved working with Human Resources (HR) to review payroll codes and identify which types of transactions typically caused payment errors.
When Commissioner Gonzalez noted that the payroll computer system had not been updated since June 2022, Ms. Tamayo confirmed that some updates had
been made gradually with key security features implemented, but a major update project was scheduled to begin in April to bring the entire system current. Regarding the 40 problems identified in the audit, Ms. Tamayo confirmed most had been fixed, with remaining items including changing the pay schedule timing, completing system updates, and providing more training across the County.
Commissioner Gonzalez asked how the County Commission could help and ensure proper oversight.
Chief Edwards responded that the main need was for County employees to change how they worked with the computer system instead of forcing the system to work the old way. She emphasized the need for modernizing processes and noted the County might need to request contract extensions with Accenture or pay for additional Oracle software licenses to get the most current system version.
Chief Edwards explained that successful technology implementation meant changing work processes rather than hiring more people, and noted that any new spending would require cutting costs somewhere else.
Commissioner Gonzalez expressed appreciation for the leadership and transparency, and offered his assistance as a labor attorney if needed for union negotiations.
Chairwoman Cohen Higgins thanked Commissioner Gonzalez for bringing up this important issue and praised the administration�s dedication to fixing the issues.
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1E2
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250508
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Presentation
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Danielle Cohen Higgins
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PRESENTATION BY COUNTY DEPARTMENTS REGARDING THE FY 23-24 END OF YEAR SUPPLEMENTAL BUDGET AMENDMENTS
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Presented
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REPORT:
Ms. Margaret Brisbane presented the IT Department�s ongoing efficiency efforts ahead of the McKinsey review. She explained that ITD served 900 IT professionals working Countywide for municipal government and constitutional offices. Ms. Brisbane outlined the department�s main priorities: protecting the County from cyber attacks, providing digital government services where residents could access services online, using data science to help make better decisions with County information, using cloud computing for better capacity and disaster recovery, and maintaining the network infrastructure backbone.
Ms. Brisbane emphasized that ITD operated as a unified service to reduce costs and eliminate duplicate systems across the County. She highlighted ongoing efficiency efforts including using artificial intelligence (AI) to automate routine tasks, providing self-service options so residents did not need to call for basic information, protecting against cyber threats, and retiring outdated computer systems. Ms. Brisbane reported that the department supported over 1,200 different software applications and continuously evaluated which ones were actually being used and providing value.
Ms. Brisbane demonstrated data analysis tools created by ITD, including dashboards that helped various departments such as Housing make decisions about apartment occupancy and revenue, PortMiami manage cargo revenue, and Human Resources plan for employee retirements and workforce needs.
See Agenda Item 3D for more presentations from Chief Edwards.
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1E3
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250611
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Presentation
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PRESENTATION BY CHIEF INFORMATION OFFICER AND DIRECTOR MARGARET BRISBANE ON THE MIAMI-DADE COUNTY TECHNOLOGY CORE PRIORITIES.
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Presented
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1F
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DISCUSSION ITEM(S)
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1F1
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250518
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Discussion Item
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Danielle Cohen Higgins
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DISCUSSION ON THE MAYOR'S MEMO REGARDING COMMUNITY REDEVELOPMENT AGENCIES
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Presented
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REPORT:
Chairwoman Cohen Higgins introduced a discussion about Community Redevelopment Agencies (CRA), noting that over $100 million annually from the County�s general fund supported non-municipal CRAs.
Chief Edwards explained the administration was carefully reviewing all CRA spending and had invested $408 million in CRAs over their history across 15 currently active agencies.
Chief Edwards announced new requirements for any CRA expansions or new CRA proposals to demonstrate return on investment and show how the money would benefit the broader Miami-Dade County community, not just specific neighborhoods. She explained that CRAs worked by redirecting property tax revenue from areas experiencing new development back into those same areas to address problems like deteriorated buildings and poor infrastructure.
Commissioner Hardemon provided strong support for CRAs, describing the successful transformation of the Overtown neighborhood through the Southeast Overtown Park West CRA. He explained that CRA funding came from property taxes generated within the same geographic areas which was reinvested locally, not transferred between different communities. Commissioner Hardemon cited the $6 billion Miami World Center development that created tax revenue for community improvements in areas that could not attract such large private investments on their own.
Commissioner Hardemon cautioned against the Mayor's emphasis on "maximizing" development in CRA areas, arguing that some historic neighborhoods like Overtown needed thoughtful development that preserved the community�s character rather than dense construction that could change the area's residential atmosphere. He noted that while high-density development might work in some parts of Overtown near downtown, it would not be appropriate in residential areas that should maintain a village-like atmosphere.
Cohen Higgins acknowledged Commissioner Hardemon�s leadership on CRA issues and recognized the positive economic development impacts these agencies had achieved throughout the County.
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1G
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PUBLIC HEARING(S)
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1G1
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250366
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Resolution
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Eileen Higgins
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RESOLUTION AUTHORIZING MIAMI-DADE COUNTY DEPARTMENT OF TRANSPORTATION AND PUBLIC WORKS TO IMPLEMENT MAJOR SERVICE CHANGES TO THE BUS NETWORK ON OR AFTER JULY 21, 2025
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Forwarded to BCC with a favorable recommendation following a public hearing
Mover: Danielle Cohen Higgins
Seconder: Kevin Marino Cabrera
Vote: 4 - 0
Absent: Gilbert, III
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REPORT:
ACA Michael B. Valdes read the title of the foregoing ordinance into the record.
Chairwoman Cohen Higgins opened the public hearing; and seeing no one appear wishing to speak, the reasonable opportunity to be heard was closed.
Commissioner Higgins explained that the foregoing proposed ordinance was a departmental item and she assumed sponsorship to expedite the legislation which was related to the opening of the County�s bus network in the south corridor.
Chairwoman Cohen Higgins requested clarification regarding the fiscal impact of the legislation, specifically the savings to the County.
Mr. Josiel Ferrer-Diaz reported that the service changes would introduce the South Corridor Bus Rapid Transit as the first Strategic Miami Area Rapid Transit (SMART) Program component to take effect. He explained that the Bus Rapid Transit (BRT) operations would be funded through the half-cent transit surtax without additional general fund costs. Mr. Ferrer-Diaz detailed total savings of $5.3 million achieved through priority lineup changes, with $2 million in costs for converting successful on-demand routes to fixed routes, resulting in net operating savings of $3.3 million.
Chairwoman Cohen Higgins clarified that the south corridor was separate from the Better Bus Network (BBN) initiative.
There being no further questions or comments, the Committee proceeded to vote on the foregoing ordinance as presented.
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3/11/2025
Forwarded to BCC with a favorable recommendation following a public hearing by the Transportation Cmte
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2
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COUNTY COMMISSION
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2A
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250439
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Resolution
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Roberto J. Gonzalez
Juan Carlos Bermudez
Sen. Rene Garcia
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RESOLUTION DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO TAKE THE NECESSARY STEPS TO ESTABLISH A POOL FOR THE OUTSOURCING OF NEEDED REPAIR AND MAINTENANCE WORK TO ROADS ON MIAMI-DADE COUNTY MAINTAINED RIGHTS-OF-WAY
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Forwarded to BCC with a favorable recommendation
Mover: Kevin Marino Cabrera
Seconder: Roberto J. Gonzalez
Vote: 4 - 0
Absent: Gilbert, III
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3
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DEPARTMENT(S)
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3A
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250354
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Resolution
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Keon Hardemon
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RESOLUTION APPROVING AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO: (1) EXECUTE, IN ACCORDANCE WITH SECTION 125.35, FLORIDA STATUTES, AND SUBJECT TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT�S (HUD) APPROVAL, A 99-YEAR LEASE AND DEVELOPMENT AGREEMENT (LDA) AND RELATED AGREEMENTS, INCLUDING AN OPTION TO LEASE AGREEMENT, WITH SG LITTLE RIVER HOLDINGS, LLC (SG) ASSOCIATED WITH THE DEVELOPMENT OF VICTORY HOMES, NEWBERG, GWEN CHERRY 22, GWEN CHERRY 06 AND NEW HAVEN GARDENS (DEVELOPMENTS) IN THE TOTAL ESTIMATED AMOUNT OF $9,560,341,194.00 WHICH SUCH LDA INCLUDES ONE 99-YEAR OPTION TO RENEW, CAPITALIZED GROUND LEASE PAYMENT OF $45,840,000.00, ANNUAL LEASE PAYMENTS TOTALING $5,250,000.00, PAYMENT OF 30 PERCENT OF THE DEVELOPER FEES ESTIMATED AT $37,584,852.00, MONTHLY DAVIS BACON MONITORING FEES IN THE AMOUNT OF $3,000.00, ESTIMATED AT $144,000.00, AND 16 PERCENT OF THE NET PROCEEDS OF THE SALE OR REFINANCE OF THE SUBJECT PROPERTY, (3) EXERCISE ALL PROVISIONS CONTAINED IN THE LDA (4) SUBJECT TO HUD�S APPROVAL, EXECUTE ALL NECESSARY RENTAL ASSISTANCE DEMONSTRATION AND/OR MIXED-FINANCE AGREEMENTS AND ALL OTHER DOCUMENTS RELATED TO THE DEVELOPMENT; (5) SUBMIT A DEMOLITION AND/OR DISPOSITION APPLICATION TO HUD, IF REQUIRED; AND (6) EXECUTE AMENDMENTS TO ANNUAL CONTRIBUTIONS CONTRACTS, IF REQUIRED; AND WAIVING SECTION 2-10.4.2 OF THE CODE OF MIAMI-DADE COUNTY, FLORIDA
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Forwarded to BCC with a favorable recommendation
Mover: Danielle Cohen Higgins
Seconder: Kevin Marino Cabrera
Vote: 4 - 0
Absent: Gilbert, III
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REPORT:
Chairwoman Cohen Higgins reviewed the intent of the foregoing proposed resolution, and thanked the administration and the prime sponsor for bringing this item before the Committee.
Mr. Jose Felix Diaz, Ballard Partners, 2 Alhambra Plaza Suite 102, Coral Gables, Florida, appeared on behalf of the Swerdlow Group, and reported that 2,048 out of 5,700 housing units would be set aside for workforce homeownership condominiums for families earning up to 140% of the area median income (AMI).
Chairwoman Cohen Higgins praised the project�s large scale and the developer voluntary decision to implement heat protection standards for construction workers.
There being no further discussion, the Committee proceeded to vote on the foregoing resolution as presented.
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3/11/2025
Forwarded to BCC with a favorable recommendation by the Housing Committee
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3B
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250114
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Resolution
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Danielle Cohen Higgins
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RESOLUTION APPROVING THE FISCAL YEAR 2024-2025 BUDGET FOR THE NARANJA LAKES COMMUNITY REDEVELOPMENT AGENCY AND THE NARANJA LAKES COMMUNITY REDEVELOPMENT AREA IN THE TOTAL AMOUNT OF $38,096,723.00
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Deferred
to
April 9, 2025
Mover: Danielle Cohen Higgins
Seconder: Kevin Marino Cabrera
Vote: 3 - 0
Absent: Gilbert, III , Steinberg
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REPORT:
Chairwoman Cohen Higgins noted that she pulled the foregoing proposed resolution to defer the item to no date certain in order to review the budgetary portion in her district.
There being no further discussion, the Committee proceeded to defer the foregoing resolution to no date certain.
Later in the meeting, Chairwoman Cohen Higgins moved to reconsider Agenda Item 3B. This motion was seconded by Commissioner Gonzalez, and upon being put to a vote, passed by a vote of 3-0 (Commissioners Gilbert III and Steinberg were absent).
Chairwoman Cohen Higgins stated that she wanted to meet with the Naranja Lakes Community Redevelopment Agency Executive Director, and moved to defer the resolution to the next committee meeting.
There being no further discussion, the Committee proceeded to defer the foregoing resolution to the April 9, 2025 APC meeting.
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3C
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250113
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Resolution
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Appropriations Committee
Kionne L. McGhee
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RESOLUTION APPROVING THE FISCAL YEAR 2024-2025 BUDGET FOR THE HOMESTEAD COMMUNITY REDEVELOPMENT AGENCY AND THE HOMESTEAD COMMUNITY REDEVELOPMENT AREA IN THE TOTAL AMOUNT OF $10,424,313.00
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Forwarded to BCC with a favorable recommendation
Mover: Kevin Marino Cabrera
Seconder: Roberto J. Gonzalez
Vote: 4 - 0
Absent: Gilbert, III
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3D
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250308
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Ordinance
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Office of Management and Budget |
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ORDINANCE APPROVING, ADOPTING AND RATIFYING FISCAL YEAR 2023-24 END-OF-YEAR SUPPLEMENTAL BUDGET ADJUSTMENTS AND AMENDMENTS FOR VARIOUS COUNTY DEPARTMENTS AND FUNDS; AMENDING ORDINANCE NOS. 23-76, 23-78, AND 23-81 TO MAKE BUDGET ADJUSTMENTS; RATIFYING AND APPROVING IMPLEMENTING ORDERS AND OTHER BOARD ACTIONS WHICH SET FEES, CHARGES AND ASSESSMENTS FOR FY 2023-24; APPROPRIATING GRANT, DONATION AND CONTRIBUTION FUNDS FOR FY 2023-24; IN ACCORDANCE WITH SECTION 2-1796(D) OF THE COUNTY CODE, APPROVING CERTAIN BUDGETARY REALLOCATIONS; PROVIDING SEVERABILITY, EXCLUSION FROM THE COUNTY CODE, AND AN EFFECTIVE DATE [SEE ORIGINAL ITEM UNDER FILE NO. 250212]
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Forwarded to the BCC by the BCC Chairperson with a favorable recommendation as corrected
Mover: Danielle Cohen Higgins
Seconder: Roberto J. Gonzalez
Vote: 4 - 0
Absent: Gilbert, III
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REPORT:
Chief Edwards provided a brief overview of the County�s End of the Year Supplemental Budget Amendments for Fiscal Year 2023-2024 and the mayor�s directive for all departments to cut spending by 10%, along with upcoming work by McKinsey consultants.
Chairwoman Cohen Higgins stressed the importance of departments staying within their budgets to avoid raising taxes on residents, and asked for an explanation of why the Internal Services Department (ISD) had spent $3 million more than budgeted.
Mr. David Clodfelter explained that ISD mainly generated money by charging other County departments for services and managing County lease agreements, but the anticipated income did not materialize. Regarding the Mayor�s directive to cut budgets by 10%, Clodfelter confirmed he was reviewing all department budget requests with flexible targets based on priorities and service needs.
Commissioner Gonzalez questioned whether a blanket 10% cut was practical versus prioritizing essential services like water and sewer over less critical programs.
Mr. Clodfelter agreed with the prioritization approach and explained the 10% directive was meant to be proactive planning to identify programs that might not directly serve residents.
Vice Chairman Cabrera emphasized that enterprise departments should be treated differently because residents paid specific fees for those services.
Commissioner Hardemon asked whether departments were required to work with McKinsey consultants to identify budget cuts.
Mr. Clodfelter clarified departments were not required to use McKinsey consultants to identify budget cuts because managing departmental budgets and finding efficiencies was already a core function of his Office of Management and Budget.
Chief Edwards reinforced that finding efficiencies was the administration�s core job and did not require outside consultants. She explained that the County had received significant federal funding during the COVID-19 pandemic but was now facing tighter budget constraints as that funding ended, requiring departments to reduce spending while maintaining the same level of services to residents.
Chairwoman Cohen Higgins supported handling budget cuts internally and suggested creating financial incentives for department directors who found efficiencies without laying off employees.
There being no further questions or comments, the Committee proceeded to vote on the foregoing ordinance as presented.
The foregoing proposed ordinance contained a scrivener�s error, which was corrected as follows:
On page 18 of the attachment, the Public Housing and Community Development Section 8 Housing Choice Voucher Fund should be amended to:
�decrease the �Previously Approved Revenues� line item from $391,911,000 to $364,554,000 for a total Revenue of $376,554,000
�decrease �Previously Approved Expenditures� line item from $391,911,000 $364,554,000 for a total Expenditure amount of $376,554,000 On page 19 of the attachment, the Public Housing and Community Development Public Housing Operating Fund should be amended to:
�decrease the �Previously Approved Revenues� line item from $89,516,000 to $81,504,000 for a total Revenues amount of $87,504,000
�decrease the �Previously Approved Expenditures� line item from $89,516,000 to $81,504,000for a total Expenditures amount of $87,504,00
Note: The Clerk of the Board received notice that the foregoing proposed resolution was moved to the March 18, 2025, Board of County Commissioners (BCC) meeting.
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2/19/2025
Adopted on first reading by the Board of County Commissioners
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2/19/2025
Tentatively scheduled for a public hearing by the Board of County Commissioners
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3E
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250511
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Resolution
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Office of Management and Budget |
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RESOLUTION AUTHORIZING A NON-COMPETITIVE SINGLE SOURCE PURCHASE PURSUANT TO SECTION 101.293, FLORIDA STATUTES, AND SECTION 2-8.1(B)(3) OF THE COUNTY CODE BY A TWO-THIRDS VOTE OF THE BOARD MEMBERS PRESENT; AUTHORIZING AWARD OF CONTRACT NO. BW-10571 TO ELECTION SYSTEMS & SOFTWARE, LLC FOR THE PURCHASE OF ELECTION VOTING EQUIPMENT AND RELATED SOFTWARE AND MAINTENANCE WITH AN AMOUNT TO BE PAID BY THE COUNTY NOT TO EXCEED $12,710,495.00 FOR A FIVE-YEAR TERM FOR THE SUPERVISOR OF ELECTIONS, THROUGH THE COUNTY; APPROVING INTERLOCAL AGREEMENT BETWEEN COUNTY AND SUPERVISOR OF ELECTIONS OUTLINING DUTIES AND RESPONSIBILITIES FOR USE OF EQUIPMENT AND PAYMENT OF SERVICES UNDER SUCH CONTRACT; AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO EXECUTE THE CONTRACT AND INTERLOCAL AGREEMENT, TO EXERCISE ALL PROVISIONS CONTAINED THEREIN, INCLUDING ANY CANCELLATION PROVISIONS, PURSUANT, AS APPLICABLE, TO SECTION 2-8.1 OF THE COUNTY CODE AND IMPLEMENTING ORDER 3-38
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Forwarded to the BCC by the BCC Chairperson with a favorable recommendation
Mover: Danielle Cohen Higgins
Seconder: Micky Steinberg
Vote: 4 - 0
Absent: Gilbert, III
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REPORT:
Chairwoman Cohen Higgins highlighted the no-bid contract nature of the contract and requested clarification from the Elections Department.
Mr. Oren Rosenthal, General Counsel, Office of the Supervisor of Elections, explained that State law required single-vendor certification for election equipment. He noted that Miami-Dade had used ES&S equipment since 2007 for in-person voting, and maintaining system compatibility necessitated continuing with the same vendor. Mr. Rosenthal noted the approach would generate cost savings by reusing existing equipment including modems.
Commissioner Gonzalez inquired about the rationale for the specific system requirement.
Mr. Rosenthal explained that ES&S provided the County's entire voting infrastructure including high-speed scanners, vote-by-mail systems, ExpressVote for disabled voting, and backend software. He noted that switching vendors would require complete system replacement at significantly higher costs.
In response to Commissioner Gonzalez�s questions about election integrity improvements, Mr. Rosenthal emphasized the importance of replacing 20-year-old electronic equipment and highlighted enhanced security features in the new DS300 systems compared to the older DS200 units.
Commissioner Gonzalez acknowledged Supervisor of Elections Alina Garcia was also in attendance.
There being no further discussion, the Committee proceeded to vote on the foregoing resolution as presented.
The Clerk of the Board received notice that the foregoing proposed resolution was placed on the March 18, 2025, Board of County Commissioners (BCC) meeting.
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3F
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250356
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Resolution
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Kevin Marino Cabrera
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RESOLUTION, IN ACCORDANCE WITH SECTION 125.35, FLORIDA STATUTES, APPROVING OF THE AWARD AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO EXECUTE A LEASE AGREEMENT BETWEEN MIAMI-DADE COUNTY, AS THE LANDLORD, AND MANDICH GROUP LLC, AS THE TENANT, FOR A PHYTOSANITARY TREATMENT AND COLD CHAIN PROCESSING FACILITY WITH AN INITIAL LEASE TERM OF 35 YEARS WITH TWO, FIVE-YEAR OPTIONS TO RENEW, AND PROJECTED REVENUE TOTALING APPROXIMATELY $318,300,000.00 FOR A LONG TERM LEASE OF APPROXIMATELY 14.61 ACRES OF COUNTY-OWNED PROPERTY FOR THE SEAPORT AND MIAMI-DADE AVIATION DEPARTMENT; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO EXECUTE THE LEASE AGREEMENT AND TO EXERCISE ALL PROVISIONS CONTAINED THEREIN, INCLUDING TERMINATION AND AMENDMENT PROVISIONS
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Forwarded to BCC with a favorable recommendation
Mover: Danielle Cohen Higgins
Seconder: Roberto J. Gonzalez
Vote: 4 - 0
Absent: Gilbert, III
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REPORT:
Chairwoman Cohen Higgins reviewed the intent of the foregoing proposed resolution. She noted that the administration was not only looking for cost saving incentives, but also revenue generation opportunities. Chairwoman Cohen Higgins stated that this project would produce $318.3 million in new funds to the County, and thanked the PortMiami and Miami International Airport teams for securing this agreement.
Mr. Jimmy Morales thanked Chairwoman Cohen Higgins for acknowledging the administration�s work on this project. He stated that this agreement was the product of enterprise departments investing in infrastructure to generate more revenue and economic competitiveness in the cargo industry.
There being no further discussion, the Committee proceeded to vote on the foregoing resolution as presented.
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3G
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241866
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Resolution
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Kionne L. McGhee
Raquel A. Regalado
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RESOLUTION AUTHORIZING ESTABLISHMENT OF PREQUALIFICATION POOL NO. EVN0000479 FOR THE PURCHASE OF WATER AND WASTEWATER TREATMENT PARTS, SERVICES, AND EQUIPMENT IN A TOTAL AMOUNT UP TO $81,250,000.00 FOR A FIVE-YEAR TERM FOR THE WATER AND SEWER DEPARTMENT; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO SOLICIT PRICING, AWARD CONTRACTS, EXERCISE ALL PROVISIONS OF THE SOLICITATION DOCUMENTS AND ANY RESULTING CONTRACTS PURSUANT TO SECTION 2-8.1 OF THE CODE OF MIAMI-DADE COUNTY, FLORIDA AND IMPLEMENTING ORDER 3-38, AND ADD VENDORS TO THE POOL AT ANY TIME, SUBJECT TO RATIFICATION BY THE BOARD ON A BI-ANNUAL BASIS; PROVIDED THAT ANY CONTRACT AWARD UNDER THE POOL EXCEEDING $5,000,000.00 IS RATIFIED BY THE BOARD
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Forwarded to BCC with a favorable recommendation
Mover: Kevin Marino Cabrera
Seconder: Roberto J. Gonzalez
Vote: 4 - 0
Absent: Gilbert, III
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3H
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250358
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Resolution
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Strategic Procurement |
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RESOLUTION APPROVING ADDITIONAL TIME OF FIVE YEARS AND EXPENDITURE AUTHORITY UP TO $3,155,535.00 FOR A TOTAL MODIFIED POOL AMOUNT OF $5,680,535.00 FOR PREQUALIFICATION POOL NO. RTQ-01452 FOR FIRE HYDRANTS AND ASSOCIATED PARTS FOR THE MIAMI-DADE AVIATION DEPARTMENT AND WATER AND SEWER DEPARTMENT; PROVIDED THAT ANY CONTRACT AWARD UNDER THE POOL EXCEEDING $5,000,000.00 IS RATIFIED BY THE BOARD
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Forwarded to BCC with a favorable recommendation
Mover: Kevin Marino Cabrera
Seconder: Roberto J. Gonzalez
Vote: 4 - 0
Absent: Gilbert, III
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3I
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250426
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Resolution
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Strategic Procurement |
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RESOLUTION APPROVING AWARD OF CONTRACT NO. EVN0013016 TO UNIVERSAL PROTECTION SERVICE LLC DBA ALLIED UNIVERSAL SECURITY SERVICES FOR CARE & CUSTODY SERVICES FOR JUVENILE DETAINEES IN A TOTAL AMOUNT NOT TO EXCEED $16,091,562.00 FOR AN EIGHT-YEAR TERM FOR THE JUVENILE SERVICES DEPARTMENT; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO EXERCISE ALL PROVISIONS OF THE CONTRACT, INCLUDING ANY CANCELLATION OR EXTENSIONS, PURSUANT TO SECTION 2-8.1 OF THE COUNTY CODE AND IMPLEMENTING ORDER 3-38
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Forwarded to BCC with a favorable recommendation
Mover: Kevin Marino Cabrera
Seconder: Roberto J. Gonzalez
Vote: 4 - 0
Absent: Gilbert, III
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3J
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250363
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Resolution
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Transportation and Public Works |
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RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 3 TO A PROFESSIONAL SERVICES AGREEMENT BETWEEN HNTB CORPORATION AND MIAMI-DADE COUNTY FOR ENGINEERING SERVICES FOR THE DEPARTMENT OF TRANSPORTATION AND PUBLIC WORKS� CAPITAL IMPROVEMENT PLAN, CONTRACT NUMBER CIP215-DTPW19-DE(4), INCREASING THE CONTRACT AMOUNT BY $20,000,000.00; AUTHORIZING THE USE OF CHARTER COUNTY TRANSPORTATION SURTAX FUNDS FOR SUCH ADDITIONAL CONTRACT AMOUNT FOR THE NORTHEAST CORRIDOR AND OTHER SMART CORRIDORS, WHICH WAS INCLUDED IN THE ORIGINAL EXHIBIT 1 TO THE PEOPLE�S TRANSPORTATION PLAN; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO EXECUTE SAME AND TO EXERCISE THE RIGHTS CONTAINED THEREIN
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Forwarded to BCC with a favorable recommendation
Mover: Kevin Marino Cabrera
Seconder: Roberto J. Gonzalez
Vote: 4 - 0
Absent: Gilbert, III
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3/11/2025
Forwarded to BCC with a favorable recommendation by the Transportation Cmte
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3K
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250365
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Resolution
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Transportation and Public Works |
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RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 4 TO A PROFESSIONAL SERVICES AGREEMENT BETWEEN PARSONS TRANSPORTATION GROUP, INC. AND MIAMI-DADE COUNTY FOR ENGINEERING SERVICES FOR THE DEPARTMENT OF TRANSPORTATION AND PUBLIC WORKS� CAPITAL IMPROVEMENT PLAN, CONTRACT NUMBER CIP142-1-TPW16-PE1(1), INCREASING THE CONTRACT AMOUNT BY $20,000,000.00 FOR A TOTAL MODIFIED CONTRACT AMOUNT OF $56,130,000.00; AUTHORIZING THE USE OF CHARTER COUNTY TRANSPORTATION SURTAX FUNDS UP TO SUCH ADDITIONAL CONTRACT AMOUNT FOR THE NORTHEAST CORRIDOR AND OTHER SMART CORRIDORS, WHICH WERE INCLUDED IN THE ORIGINAL EXHIBIT 1 TO THE PEOPLE�S TRANSPORTATION PLAN; AND AUTHORIZING THE COUNTY MAYOR OR THE COUNTY MAYOR�S DESIGNEE TO EXECUTE SAME AND TO EXERCISE THE RIGHTS CONTAINED THEREIN
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Forwarded to BCC with a favorable recommendation
Mover: Kevin Marino Cabrera
Seconder: Roberto J. Gonzalez
Vote: 4 - 0
Absent: Gilbert, III
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3/11/2025
Forwarded to BCC with a favorable recommendation by the Transportation Cmte
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3L
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250470
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Resolution
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Danielle Cohen Higgins
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RESOLUTION APPROVING AWARD OF CONTRACT NO. EVN0017499 FOR HAULING AND DISPOSAL OF DEWATERED BIOSOLIDS TO ENVIRONMENTAL PROTECTION & IMPROVEMENT COMPANY, LLC (�EPIC�) (GROUP 2) IN AN AMOUNT NOT TO EXCEED $88,083,249.00 AND MERRELL BROS., INC. (�MBI�) (GROUP 7) IN AN AMOUNT NOT TO EXCEED $68,171,740.00 FOR AN INITIAL TERM OF FIVE YEARS WITH ONE , TWO-YEAR OPTION TO RENEW, FOR A CUMULATIVE AMOUNT OF $156,254,990.00 FOR THE WATER AND SEWER DEPARTMENT; REJECTING ALL BIDS RECEIVED FOR GROUP 3, 4, 5, 6 AND 9; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO GIVE NOTICE OF THIS AWARD TO THE RECOMMENDED VENDORS, ISSUE THE APPROPRIATE PURCHASE ORDERS TO GIVE EFFECT TO SAME, AND EXERCISE ALL PROVISIONS OF THE CONTRACTS, INCLUDING ANY CANCELLATION, RENEWALS, OR EXTENSIONS, PURSUANT TO SECTION 2-8.1 OF THE COUNTY CODE AND IMPLEMENTING ORDER 3-38, AND, IF ONE OF THE AWARDED VENDORS IS NOT ABLE TO PERFORM THE REQUIRED SERVICES UNDER GROUP 2 OR 7 WITHIN 90 DAYS OF CONTRACT AWARD FOR ANY REASON, THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE IS AUTHORIZED TO TERMINATE THE CONTRACT AND, WITHIN 180 DAYS OF THE GROUP 2 OR 7 CONTRACT AWARD DATE, AWARD EITHER GROUP 8 WITH MBI OR GROUP 1 WITH EPIC TO ENSURE SERVICE CONTINUITY AND FLEXIBILITY WITH A CUMULATIVE AMOUNT NOT TO EXCEED $170,253,720.00
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Forwarded to BCC with a favorable recommendation
Mover: Kevin Marino Cabrera
Seconder: Roberto J. Gonzalez
Vote: 4 - 0
Absent: Gilbert, III
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3M
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250564
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Resolution
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Oliver G. Gilbert, III
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RESOLUTION APPROVING AMENDMENTS TO THREE NON-EXCLUSIVE PROFESSIONAL SERVICES AGREEMENTS FOR THE MIAMI-DADE WATER AND SEWER DEPARTMENT RELATED TO THE OCEAN OUTFALL LEGISLATION WITH: (1) JACOBS ENGINEERING GROUP, INC., AGREEMENT NO. 14CH2M006, WHICH ADDS FORTY-SEVEN MILLION DOLLARS ($47,000,000.00) TO THE CONTRACT AWARD AND FOUR (4) YEARS TO THE CONTRACT�S TERM; (2) CDM SMITH, INC., AGREEMENT NO. 17CDMSI001, WHICH ADDS FIVE MILLION DOLLARS ($5,000,000.00) TO THE CONTRACT AWARD; AND (3) BROWN AND CALDWELL (CORPORATION), AGREEMENT NO. 17BRCA005, WHICH ADDS FIVE MILLION ($5,000,000.00) TO THE CONTRACT AWARD; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO EXECUTE THE SAME AND TO EXERCISE THE PROVISIONS CONTAINED THEREIN
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Forwarded to the BCC by the BCC Chairperson with a favorable recommendation
Mover: Oliver G. Gilbert, III
Seconder: Micky Steinberg
Vote: 5 - 0
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REPORT:
Chairwoman Cohen Higgins provided a brief overview of the foregoing proposed resolution. She voiced concerns regarding the $57 million estimated cost, and inquired if these funds were already budgeted and if it would affect ratepayers.
Mr. Roy Coley confirmed the costs were already included in the current budget and explained that while this specific contract would not immediately impact water bills, the broader 2013 Ocean Outfall Legislative Plan allowed the county to raise money through bonds when needed for future projects, which could affect rates later.
There being no further discussion, the Committee proceeded to vote on the foregoing resolution as presented.
Note: The Clerk of the Board received notice that the foregoing proposed resolution was moved to the March 18, 2025, Board of County Commissioners (BCC) meeting.
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3/10/2025
Forwarded to the BCC by the BCC Chairperson with a favorable recommendation by the Infrastructure, Innovation & Technology Committee
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3N
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250558
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Resolution
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Eileen Higgins
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RESOLUTION APPROVING THE AWARD OF DEVELOPMENT RIGHTS TO RUDG, LLC (RUDG) FOR THE DEVELOPMENT IN ACCORDANCE WITH REQUEST FOR PROPOSAL (RFP) PM-EVN0004629, 1175 N.W. SOUTH RIVER DRIVE DEVELOPMENT PROJECT; APPROVING AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO: (1) EXECUTE A MASTER DEVELOPMENT AGREEMENT (MDA) WITH RUDG IN THE TOTAL ESTIMATED AMOUNT OF $270,169,284.00; (2) EXECUTE, IN ACCORDANCE WITH SECTION 125.35, FLORIDA STATUTES, A 99-YEAR GROUND LEASE (LEASE) WITH RUDG, IN THE TOTAL ESTIMATED AMOUNT OF $265,552,717.00, (3) EXERCISE ALL PROVISIONS CONTAINED IN THE LEASE AND MDA (4) SUBJECT TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT�S (HUD) APPROVAL, EXECUTE ALL NECESSARY RENTAL ASSISTANCE DEMONSTRATION AND/OR MIXED-FINANCE AGREEMENTS AND ALL OTHER DOCUMENTS RELATED TO THE DEVELOPMENT; AND (5) EXECUTE AMENDMENTS TO ANNUAL CONTRIBUTIONS CONTRACTS, IF REQUIRED BY HUD
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Forwarded to BCC with a favorable recommendation
Mover: Kevin Marino Cabrera
Seconder: Roberto J. Gonzalez
Vote: 4 - 0
Absent: Gilbert, III
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3/11/2025
Forwarded to BCC with a favorable recommendation by the Housing Committee
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4
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COUNTY MAYOR
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5
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COUNTY ATTORNEY
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6
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CLERK OF THE BOARD
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7
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REPORT(S)
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8
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ADJOURNMENT
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REPORT:
There being no further business to come before the APC, the meeting adjourned at 12:30 p.m.
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| 8/7/2026 |
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Agenda Key: 5238 |