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1
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MINUTES PREPARED BY:
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REPORT:
Zorana Milton, Commission Reporter
305-375-3570
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1A
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INVOCATION AS PROVIDED IN RULE 5.05 (H)
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REPORT:
Vice Chairwoman Milian Orbis led the invocation, followed by a moment of silence and the Pledge of Allegiance.
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1B
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ROLL CALL
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REPORT:
In addition to the Committee members, the following staff members were present:
~ Assistant County Attorneys (ACA) Eduardo Gonzalez, and James Kirtley;
~ Ms. Namita Uppal, Director and Chief Procurement Officer, Miami-Dade Strategic Procurement Department (SPD);
~ Mr. Miguel Soria, Assistant Director of Highway Engineering, Miami-Dade Department of Transportation and Public Works (DTPW);
~ Ms. Ofelia Tamayo, Director, Internal Compliance Department (ICD);
~ Mr. Raymond Hall, Director, Miami-Dade People and Internal Operations Department (PIOD);
~ Mr. Alejandro Martinez-Esteve, Assistant Director, PIOD, Office of Real Estate and Development (RED);
~ Mr. David Clodfelter, Director, Miami-Dade Office of Management and Budget (OMB)
~ Ms. Margaret Brisbane, Director, Miami-Dade Information Technology Department (ITD);
~ Mr. Yinka Majekodunmi, Commission Auditor, Office of the Commission Auditor (OCA); and
~ Deputy Clerk Zorana Milton, Clerk of the Board.
Chairman Bermudez convened Government Efficiency and Transparency Ad Hoc Committee (GETC) meeting at 9:22 a.m.
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1C
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PLEDGE OF ALLEGIANCE
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1D
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REASONABLE OPPORTUNITY FOR THE PUBLIC TO BE HEARD AS PROVIDED IN RULE 6.06
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REPORT:
Chairman Bermudez opened the reasonable opportunity to be heard; and the following person appeared to speak:
-Ms. Amy Morales, Policy Director, Engage Miami, 829 SW 9th Avenue, Miami, FL, appeared in support of Agenda Items 2B and 2F, regarding a proposed digital interactive budget tool that would enhance transparency on how the County allocated funds and centralize budget information.
Seeing no one else appear wishing to speak, the reasonable opportunity to be heard was closed.
Motion to set the Agenda
ACA Eduardo Gonzalez advised that the items to be considered at today�s GETC meeting would be those listed in the final printed agenda, along with the addition of Agenda Item 2F to the agenda pursuant to the Changes memorandum dated May 15, 2025, and deferral request of Agenda Item 2C to no date certain.
Commissioner Cohen Higgins moved to approve the agenda with the aforementioned changes. This motion was seconded by Commissioner Regalado, and upon being put to a vote, passed 4-0 (Commissioner Gilbert III was absent).
Commissioner Cohen Higgins pulled Agenda Item 3A.
Chairman Bermudez pulled Agenda Item 2D.
Commissioner Regalado moved to simultaneously consider Agenda Items 2A, 2B, and 2E. This motion was seconded by Vice Chairwoman Milian Orbis and upon being put to a vote, passed 4-0 (Commissioner Gilbert III was absent).
SPECIAL NOTE: Agenda Items 2A, 2B, and 2E were forwarded to the Board of County Commissioners (Board) with favorable recommendations.
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1E
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SPECIAL PRESENTATION(S)
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1E1
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250699
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Presentation
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Juan Carlos Bermudez
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ORAL PRESENTATION FROM THE FOLLOWING DEPARTMENTS/DIVISIONS WITH A FOCUS ON IDENTIFIED EFFICIENCIES AND TRANSPARENCY MEASURES WITHIN THEIR OPERATIONS:
- OFFICE OF MANAGEMENT AND BUDGET
- PEOPLE AND INTERNAL OPERATIONS
- INTERNAL COMPLIANCE DEPARTMENT
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Presented
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REPORT:
Ms. Ofelia Tamayo gave a PowerPoint Presentation regarding the department�s goals of reducing costs, identify efficiencies across County departments, improve service and increase accountability. The presentation also provided details on ICD�s divisions and operations such as code compliance, process and control management, Purchasing Card (P-Card) compliance, Office of Enterprise Strategies, and credit and debt collections. Ms. Tamayo added that ICD was studying how artificial intelligence (AI) could be used for process efficiencies such as an automated caller answering system.
Commissioner Regalado spoke about the integration of AI with chatbot components, the cost of the integration and proprietary information. She confirmed with Ms. Tamayo that Microsoft Copilot was integrated in Microsoft products used by the County, and was not an additional expense.
Ms. Tamayo pointed out that even though ChatGPT was popular, it required a $300 annual license, while Microsoft Copilot was readily available for use and included in the Microsoft contract for the County. She added that the chatbot feature was used by ICD�s P-Card services for County employee use only.
Ms. Tamayo informed Commissioner Regalado that ICD was exploring using texting services for debt collection and noted that it would be more efficient than bulk mailing, which was outdated.
Commissioner Cohen Higgins asked about the $24 million in gross collections in the PowerPoint presentation, and the percentage being collected of the total outstanding debt.
Ms. Tamayo explained that the total outstanding debt was significantly higher at about $3 billion. She clarified that collections included more than code enforcement citations, but comprised of debts from the Miami-Dade Department of Regulatory and Economic Resources (RER), Miami-Dade Department of Animal Services (Animal Services), and the Jackson Health System (JHS). She further clarified that the $24 million in gross collections was the current target goal for ICD, which sought to increase collections through various means and offered to consolidate debt.
Commissioner Cohen Higgins inquired about the significant increase in citations from 100,000 in Fiscal Year (FY) 2023 to 155,000 in FY 2024.
Ms. Tamayo attributed the increased code enforcement activity to changes that occurred following the Coronavirus disease 2019 (COVID-19) pandemic.
Commissioner Regalado noted that County departments were offering different payment methods for debt by utilizing financial technology companies, which would reduce the amount of debt collected by ICD. She asked what would happen if ICD did not collect the debts.
After Ms. Tamayo provided information about different payment options, she replied that uncollected debt would be added to debtors� accounts, and the debtors would be given offers to pay their debt.
In response to Vice Chairwoman Milian Orbis� inquiry on the effectiveness of the Integrated Financial Resources Management System (INFORMS), Ms. Tamayo acknowledged that although improvements were needed, as with the County�s payroll system, INFORMS was performing satisfactorily. She also stated that ICD had a training system for INFORMS that could be provided online and that a cost evaluation between INFORMS and the former financial operating system was being conducted.
Chairman Bermudez asked if the County Commissioners could have access to information about the collections system via a dashboard to see if there were improvements.
Ms. Tamayo explained that ICD was developing a dashboard for P-Card compliance monitoring. She noted that management reports were already accessible online and confirmed that internal reports had been drafted for credit and collections activities. Ms. Tamayo indicated that a separate dashboard would be created specifically for credit and collection reporting.
Mr. Raymond Hall presented an overview of the newly formed People and Internal Operations Department (PIOD), which resulted from integrating Miami-Dade County Human Resources with the Miami-Dade County Internal Services Department. He noted that this integration coincided with the transfer of the Office of Small Business Development to the Miami-Dade Strategic Procurement Department, reflecting broader organizational restructuring efforts.
Mr. Hall explained that the departmental integration directly supported Miami-Dade County Mayor Levine Cava's WISE305 program objectives of streamlining business processes and maximizing operational efficiencies. He emphasized that these structural changes were designed to enable County employees to work more efficiently and effectively while creating an environment that engaged and inspired the workforce. The ultimate goal was improving the value of services delivered to County residents through enhanced internal operations.
Addressing the County's primary operational challenges, Mr. Hall identified cost reduction and revenue generation as the two most critical issues facing Miami-Dade County. He provided specific examples of PIOD's financial impact, noting that departmental efforts had saved the County more than $800,000 over the past five years. He highlighted healthcare costs as a particular concern, with projected employee healthcare expenses reaching approximately $540 million, and described PIOD's efforts to reduce these costs while maintaining quality healthcare coverage.
Mr. Hall outlined PIOD's comprehensive service portfolio, which included providing support to Constitutional Offices, collaborating with collective bargaining unions, and engaging community stakeholders to generate innovative solutions. The presentation detailed various operational aspects, services, and associated costs that demonstrated the department's broad scope of responsibilities.
Emphasizing modernization efforts, Mr. Hall described the department's commitment to reviewing existing policies and practices while standardizing processes across operations. He highlighted plans to integrate emerging technologies, particularly AI, to drive cost effectiveness and operational efficiency. Additionally, he discussed efforts to reimagine employee motivation strategies while optimizing job placements based on individual capabilities and organizational needs.
Mr. Hall addressed workforce management improvements, including enhanced job performance measurement and metrics development, as well as streamlined employment recruitment processes. He noted these initiatives were designed to ensure the County attracted and retained the most qualified personnel while maintaining efficient hiring procedures.
Concluding his presentation, Mr. Hall emphasized that the integration positioned Miami-Dade County for future success by creating an organization that would become the preferred place both to work and conduct business. He requested ongoing support from the Committee and invited feedback to ensure the department's initiatives aligned with the Committee's efficiency and transparency objectives.
Mr. Alejandro Martinez-Esteve provided a comprehensive review of real estate that extended beyond traditional concepts of land, buildings, and transactions. He emphasized the department's approach encompassed strategic planning and stakeholder communication to address Miami-Dade County's housing crisis, stimulate economic development, and to support development projects that aligned with the County's broader strategic objectives.
Continuing the PIOD presentation, Mr. Martinez-Esteve outlined RED's extensive operational scope, which included supporting multiple County departments and Constitutional Offices while planning and managing approximately 200 projects. He explained, these projects ranged from minor repairs to major construction initiatives with a combined estimated value of $850 million. Mr. Martinez-Esteve highlighted significant projects including the Osvaldo N. Soto Miami-Dade Justice Center, the Integrated Command and Communications Center, the South Dade Government Center, the West Dade Government Center, the Wynwood Development, and various new landmark facilities. He noted that these projects generated revenue streams while providing essential retail and housing opportunities for the community.
Mr. Martinez-Esteve emphasized RED's commitment to transparency and efficiency initiatives, which included comprehensive reviews of all processes related to product delivery. He described ongoing improvements to appraisal processes, consolidated real estate efforts, and the establishment of the Property Conveyance Analysis Team (PCAT) to enhance operational effectiveness.
Chairman Bermudez expressed appreciation for Mr. Martinez-Esteve's efforts and contributions to the department's success.
Commissioner Regalado inquired about the systems used by the department to monitor active lease payments and whether these systems tracked non-payment issues and payment negotiations.
Mr. Martinez-Esteve explained that ITD staff had developed an in-house system specifically designed to monitor lease payments. He indicated his commitment to providing the Committee members with regular reports identifying leases experiencing payment issues and documenting RED's actions to address non-payment situations. Mr. Martinez-Esteve noted the system also tracked lease terms and automated notices when tenants defaulted on their obligations.
Chairman Bermudez emphasized the importance of implementing robust systems to track lease payments effectively, noting that efficient and effective payment collection was critical to the County's financial health.
Mr. David Clodfelter presented an overview of OMB's role in protecting taxpayer dollars while ensuring departments had necessary resources to deliver community services effectively. He addressed the County's financial position, noting that while the General Fund faced a projected budget shortfall in 2026, all major funds remained in good standing without cash deficits. Mr. Clodfelter highlighted that all bond ratings had been upgraded over the previous four years, resulting in hundreds of millions of dollars in savings for the County.
Mr. Clodfelter described OMB's diverse customer base, which included businesses, residents, and visitors as external customers, along with local non-profit organizations receiving grant support, municipalities, community redevelopment agency boards, and municipal advisory committees. Internal customers encompassed the Board of County Commissioners, the Office of the Mayor, County departments, Constitutional Offices, and state and federal government entities.
Mr. Clodfelter reviewed OMB's organizational structure, including its various divisions, operational scope, and budget of $60.4 million for Fiscal Year 2024-2025. He noted that OMB's revenue sources included proprietary fees and federal grants and emphasized that OMB's divisions actively pursued resource savings through the Budget Division, Administrative and Consulting Services Division, Program Management Division, Grants Coordination team, and Bond Acquisition team.
Mr. Clodfelter concluded by indicating that OMB would analyze directives to eliminate redundancies in efforts to use resources more efficiently and requested the Committee�s support for advancing any necessary legislative enhancements.
Commissioner Regalado suggested modifying the Board budget meetings to separate enterprise budgets from non-enterprise budgets, and recommending that enterprise budget discussions occur before addressing General Fund line items. She maintained that this approach would provide clearer focus on different budget categories during deliberations.
Chairman Bermudez noted that the County anticipated receiving reduced grant revenue from state and federal governments, which would significantly impact the County's budget planning and resource allocation.
Commissioner Regalado recommended that the Committee conduct a joint workshop meeting with the Appropriations Committee to discuss budget issues and state and federal funding challenges.
Chairman Bermudez expressed support for this collaborative approach.
Commissioner Regalado indicated her staff would coordinate the workshop scheduling.
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1F
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DISCUSSION ITEM(S)
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1F1
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250954
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Discussion Item
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Raquel A. Regalado
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DISCUSSION REGARDING EFFICIENCIES CONCERNING TECHNOLOGY AND ENTERPRISE DEPARTMENTS
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Presented
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REPORT:
Commissioner Regalado raised concerns about ITD services to County departments. She noted that while ITD provided services countywide, departments were charged general fees for these services. She suggested that proprietary departments should have opportunities to establish standalone information technology units within their own departments. Commissioner Regalado expressed concerns about ITD's service processes, software update procedures, changing priorities among County department projects, and the County mandate for employees to return to offices. She requested that ITD provide an overview of their department operations.
Ms. Margaret Brisbane provided an oral presentation describing the comprehensive services ITD delivered throughout the County. She explained the range of services ITD provided to County departments and reviewed the department's history of consolidation, standardization, and efficiency improvements. While ITD had been consolidated to provide service for all departments, she noted that some departments retained individual IT teams to continue delivering direct IT support, with consolidation ensuring that all departments had backup resources available.
Ms. Brisbane indicated that ITD worked closely with department directors to establish priorities for their specific departments and refocused priorities to prevent the need for hiring additional staff. She emphasized ITD's focus on modernization through leveraging technology to effectively access and utilize available data, particularly through dashboard development that assisted County departments in making more effective and timely decisions. She noted that modernization required careful planning and investment, with standardized approaches proving most effective for technology delivery.
Chairman Bermudez agreed with Commissioner Regalado's concerns regarding ITD's service processes and emphasized the need for service improvements. He requested that Ms. Brisbane provide a more detailed presentation at the June 12, 2025 GETC meeting, which she agreed to do.
Commissioner Regalado expressed additional concerns about the rate of service delivery for some departments and contract stipulations that created service delays.
Mr. Yinka Majekodunmi provided an oral presentation regarding technology efficiencies in enterprise departments and service agreement execution throughout County departments. He explained that his office had studied ITD's 200,000 work orders across more than 300,000 incident tickets. Mr. Majekodunmi described ITD's provision of both billable and non-billable services and explained the distinctions between these service categories, noting that ITD also provided services to non-County entities.
Mr. Majekodunmi explained that memorandums of understanding (MOUs) had evolved over time due to ITD consolidation, but activity tracking remained based on work orders and service tickets. He reported that service completion times varied significantly by ticket type, with average completion times of approximately one day while the longest completion time exceeded 1,100 days. He cautioned that these preliminary numbers required further analysis.
Responding to Commissioner Regalado's question about service time determination, Mr. Majekodunmi explained that data was extracted directly from ITD's customer service system. He noted that while ITD tracked tickets, he was uncertain about the extent of their tracking and monitoring capabilities and committed to providing additional information once his office completed their comprehensive ITD examination.
Ms. Brisbane indicated ITD's willingness to collaborate with the OCA to provide additional information about ticket timeframes and offered to clarify the department's MOU process for GETC members.
Commissioner Regalado expressed particular concerns about enterprise systems due to strict regulations governing funding usage and requested clarification and clearer documentation in future presentations.
Ms. Brisbane emphasized that each department required MOUs outlining provided services and delivery methods, and stated she would clarify this information to address concerns about potential double billing.
Chairman Bermudez requested that ITD, Housing and Community Development, and Seaport present at the following month's Committee meeting to provide additional insights into their operations and efficiency initiatives.
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1G
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PUBLIC HEARING(S)
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2
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COUNTY COMMISSION
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2A
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250557
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Resolution
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Sen. Rene Garcia
Anthony Rodriguez
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RESOLUTION DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO PROVIDE A REPORT DETAILING EXPENDITURES BY EACH COUNTY DEPARTMENT ON MARKETING MATERIALS AND TO IDENTIFY OPPORTUNITIES FOR SAVINGS
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Forwarded to BCC with a favorable recommendation
Mover: Raquel A. Regalado
Seconder: Natalie Milian Orbis
Vote: 4 - 0
Absent: Gilbert, III
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2B
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250879
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Resolution
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Sen. Rene Garcia
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RESOLUTION DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO REVIEW COUNTY PURCHASES OF FRESH PRODUCE AND EXAMINE THE EXTENT TO WHICH SUCH PRODUCE IS LOCALLY GROWN, AND TO ANALYZE POTENTIAL PROCUREMENT STRATEGIES TO FACILITATE THE USE OF FRESH, LOCALLY-GROWN PRODUCE IN FUTURE COUNTY PURCHASES AND PROGRAMS; FURTHER DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO DEVELOP STRATEGIES FOR INCREASING PUBLIC ACCESS TO FRESH, LOCALLY-GROWN PRODUCE COUNTYWIDE, AND TO PROVIDE A REPORT
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Forwarded to BCC with a favorable recommendation
Mover: Raquel A. Regalado
Seconder: Natalie Milian Orbis
Vote: 4 - 0
Absent: Gilbert, III
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2C
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231646
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Resolution
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Roberto J. Gonzalez
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RESOLUTION DIRECTING AN INDEPENDENT EXTERNAL AUDIT OF THE MIAMI-DADE COUNTY PAYROLL SYSTEM; DIRECTING AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO IMMEDIATELY RETAIN AND CONTRACT WITH AN INDEPENDENT EXTERNAL AUDITOR; DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO PROVIDE A REPORT TO THE BOARD WITHIN 30 DAYS DISCLOSING DETAILS OF EXTERNAL AUDIT CONTRACT; AND DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO PROVIDE A REPORT TO THE BOARD WITH FINDINGS AND RECOMMENDATIONS UPON COMPLETION OF AUDIT AND TO PROVIDE REQUIRED COPIES TO THE CLERK OF THE COURT
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Deferred
to
No Date Certain
Mover: Natalie Milian Orbis
Seconder: Raquel A. Regalado
Vote: 4 - 0
Absent: Gilbert, III
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2/12/2025
Deferred by the Appropriations Committee
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2/13/2025
Deferred by the Government Efficiency & Transparency Ad Hoc Cmte
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5/14/2025
Deferred by the Appropriations Committee
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2D
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250880
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Resolution
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Keon Hardemon
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RESOLUTION VACATING A PORTION OF COUNTY RIGHT-OF-WAY, AS IDENTIFIED IN THE ATTACHED EXHIBIT A, ALONG THE NORTH SIDE OF NW 44 STREET WEST OF NW 31 AVENUE ALONG THE FRONTAGE OF THE PROPERTY OWNED BY LUTHER HARRISON LOCATED AT 4424 NW 31 AVENUE; WAIVING RESOLUTION NO. 7606 AS TO ITS REQUIREMENTS FOR A PETITION AND SIGNATURES, INVESTIGATION BY THE DEPARTMENT OF TRANSPORTATION AND PUBLIC WORKS, AND A REPORT AND RECOMMENDATION FROM THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE; AND WAIVING IMPLEMENTING ORDER NO. 4-41 AS TO ITS FEE FOR REVIEW OF ROAD CLOSING PETITIONS
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Forwarded to BCC without a recommendation
Mover: Raquel A. Regalado
Seconder: Danielle Cohen Higgins
Vote: 4 - 0
Absent: Gilbert, III
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REPORT:
Chairman Bermudez voiced his concerns regarding the foregoing proposed resolution and its petition for road closings because it vacated the County�s right-of-way regarding its lands. He moved to forward the item to the Board without a recommendation.
Commissioner Regalado agreed with Chairman Bermudez's concerns and noted that while the item appeared to have no direct fiscal impact on the County, her detailed review had identified potential for future fiscal consequences. Commissioner Cohen Higgins stated that vacating the right-of-way was a routine matter that occurred often, and she inquired why this item had a higher fiscal impact than similar legislation.
Mr. Miguel Soria explained that the County Code required a charge equal to 10% of the property value, which accounted for the fiscal impact. He added that the amount was based on administrative fees associated with processing the item.
Chairman Bermudez indicated that while he was willing to forward the proposed resolution to the Board, he needed additional information about the County's right-of-way vacation process before he could support the resolution.
There being no further questions or comments, the Committee proceeded to vote on the foregoing proposed resolution, as presented.
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2E
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250682
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Resolution
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Raquel A. Regalado
Sen. Rene Garcia
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RESOLUTION DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO IDENTIFY POTENTIAL BENEFITS TO THE PUBLIC AND SAVINGS THAT COULD BE REALIZED BY USING PUBLIC SERVICE AIDES INSTEAD OF LAW ENFORCEMENT OFFICERS IN CONNECTION WITH ROADWAY AND OTHER IMPROVEMENT PROJECTS BY THE MIAMI-DADE COUNTY DEPARTMENT OF TRANSPORTATION AND PUBLIC WORKS AND THE WATER AND SEWER DEPARTMENT; AND DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO PROVIDE A REPORT TO THIS BOARD
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Forwarded to BCC with a favorable recommendation
Mover: Raquel A. Regalado
Seconder: Natalie Milian Orbis
Vote: 4 - 0
Absent: Gilbert, III
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2F
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251001
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Resolution
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Juan Carlos Bermudez
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RESOLUTION DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO TAKE ALL NECESSARY STEPS TO, SUBJECT TO FUNDING, CREATE AS PART OF THE MAYOR�S WISE305 STRATEGIC INITIATIVE A PUBLICLY AVAILABLE WEBPAGE, OR ALTERNATIVELY, A DEDICATED EMAIL ADDRESS FOR THE PURPOSE OF ALLOWING COUNTY RESIDENTS AND COMMUNITY STAKEHOLDERS TO SUBMIT SUGGESTIONS, COMMENTS, AND FEEDBACK AS TO HOW TO MAKE MIAMI-DADE COUNTY GOVERNMENT MORE EFFICIENT AND TRANSPARENT; AND FURTHER DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO IDENTIFY LEGALLY AVAILABLE FUNDS FROM WITHIN THE FISCAL YEAR 2024�2025 COUNTY BUDGET FOR THE CREATION AND OPERATION OF THE WEBPAGE OR DEDICATED EMAIL ADDRESS
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Deferred
to
June 12, 2025
Mover: Juan Carlos Bermudez
Seconder: Danielle Cohen Higgins
Vote: 4 - 0
Absent: Gilbert, III
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REPORT:
Chairman Bermudez moved to defer Agenda Item 2F to the June 12, 2025 GETC meeting.
Hearing no questions or comments, by motion duly made and seconded, the foregoing proposed resolution was deferred to the June 12, 2025 GETC meeting.
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3
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DEPARTMENT(S)
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3A
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250788
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Resolution
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Raquel A. Regalado
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RESOLUTION RATIFYING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE�S ADDITION OF VENDORS TO OPEN POOL CONTRACTS DURING THE PERIOD OF JULY 1, 2024 THROUGH DECEMBER 31, 2024
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Forwarded to BCC with a favorable recommendation
Mover: Raquel A. Regalado
Seconder: Natalie Milian Orbis
Vote: 4 - 0
Absent: Gilbert, III
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REPORT:
Commissioner Regalado requested to sponsor the foregoing proposed resolution.
Commissioner Cohen Higgins inquired about the process used to add 179 vendors to the prequalification pool in the foregoing proposed resolution.
Ms. Namita Uppal explained that the process involved extensive outreach to vendors, due diligence by SPD staff, and the department�s checks and balances performed among staff. She added that once vendors were deemed qualified and registered with the County they were added to the pool.
Commissioner Regalado noted that more vendors should be added to the pool to streamline the process. She also mentioned the benefit of the policy requiring vendors to complete any outstanding work before being assigned with new projects within the pool as this would be an incentive for vendors to complete their work on a timely basis.
Ms. Uppal explained the various different types of pools and specifically spoke about the rotational nature of the architectural and engineering pool. She also noted that the pool system was designed to distribute work more evenly among all participating vendors.
There being no further questions or comments, the Committee proceeded to vote on the foregoing proposed resolution, as presented.
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4
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COUNTY MAYOR
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5
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COUNTY ATTORNEY
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6
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CLERK OF THE BOARD
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7
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REPORT(S)
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8
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ADJOURNMENT
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REPORT:
There being no further business to come before the GETC), the meeting adjourned at 11:16 a.m.
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| 8/7/2026 |
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Agenda Key: 5271 |