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RESOLUTION RATIFYING A CONTRACT BETWEEN HITACHI RAIL STS USA AND MIAMI-DADE COUNTY IN AN AMOUNT OF $6,729,260.00 FOR THE PURCHASE OF RAIL PARTS FOR MIAMI-DADE COUNTY�S DEPARTMENT OF TRANSPORTATION AND PUBLIC WORKS PURSUANT TO RESOLUTION NO. R- 896-21, SECTION 2-8.1(B)(5) OF THE CODE OF MIAMI-DADE COUNTY, FLORIDA, AND IMPLEMENTING ORDER 03-38

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WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying County Mayor�s memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board, pursuant to Resolution No. R-896-21, Section 2-8.1(B)(5) of the Code of Miami-Dade County, Florida, and Implementing Order 03-38, hereby ratifies a competitive contract award under Prequalification Pool, FB-01645P, Rail Parts and Services Pool, to Hitachi Rail STS USA, Inc. for the purchase of rail vehicle trucks required to replace components damaged in accidents and derailments and to complete required six-year overhauls for the Department of Transportation and Public Works in the amount of $6,729,260.00.

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Date:

To: Honorable Chairman Anthony Rodriguez
and Members, Board of County Commissioners

From: Daniella Levine Cava
Mayor

Subject: Recommendation to Ratify Award of Competitive Contract No. EVN0004667 under Prequalification Pool No. FB-01645P, Rail Parts and Services

STAFF RECOMMENDATION
Summary
This item recommends ratification of a competitively awarded contract under Prequalification Pool No. FB-01645P, Rail Parts and Services Pool, to Hitachi Rail STS USA, Inc. in the amount of $6,729,260 for the Department of Transportation and Public Works (DTPW). The contract provides for the purchase of four complete front trucks, four complete rear trucks, and two complete rear trucks equipped with Automatic Train Operation (ATO) antennas, including six-year overhauls of the trucks, to replace components damaged in accidents and derailments and to restore fleet availability.

The most recent DTPW Ridership Technical Report (November 2025) estimates average monthly Metrorail ridership at approximately 1.14 million passenger trips. Timely replacement and overhaul of critical rail vehicle components is necessary to maintain fleet reliability, preserve scheduled service levels and support safe and continuous operations.

The solicitation was issued through a competitive Invitation to Quote (ITQ) process under Prequalification Pool No. FB-01645P, which was established to allow prequalified vendors to compete for rail-related goods and services on an as-needed basis. While the ITQ was made available to all prequalified vendors within the pool, the market for the required components is limited due to original equipment manufacturer (OEM) requirements and system compatibility constraints. As a result, one bid was received. The use of OEM components is necessary to ensure compatibility with existing systems and to support safe and reliable transit operations.

Recommendation
It is recommended that the Board of County Commissioners (Board) approve ratification of Contract No. EVN0004667, awarded to Hitachi Rail STS USA, Inc. in the amount of $6,729,260 for the procurement and overhaul of 10 rail vehicle trucks, including two rear trucks equipped with ATO antennas for use by DTPW�s Rail Vehicle Maintenance Division.

This contract was solicited under Prequalification Pool No. FB-01645P, Rail Parts and Services Pool, approved by the Board through Resolution No. R-896-21. If the contract award is not ratified and such legislative action becomes final, the contract shall be deemed terminated, and the contractor may be eligible for reasonable costs incurred prior to receipt of notice of termination.

Background
DTPW operates and maintains a fleet of 136 Metrorail vehicles serving 23 stations along a 24.8-mile electrified heavy rail system. Service is provided on two lines: the Green Line, operating between Palmetto and Dadeland South Stations, and the Orange Line, operating between the Miami Intermodal Center and Dadeland South Station. During peak periods, combined service provides five-minute headways between Dadeland South and Earlington Heights Stations. Rail vehicles are maintained and stored at the William E. Lehman Center rail yard.
The contract was awarded on December 21, 2023, and this ratification was not presented to the Board within the Mayor�s 120-day timeframe due to DTPW�s transition in management for the Goods and Services Division when the requisition was being processed. DTPW is taking steps to strengthen coordination and standardize processes across the Department to ensure timely routing and prevent similar delays in the future.
This contract provides original equipment manufacturer (OEM) rail vehicle trucks required to replace components damaged in accidents and derailments and to complete required six-year overhauls. Hitachi Rail STS USA, Inc. is the OEM for the subject rail vehicles, and no acceptable substitutes are available. The rear trucks include ATO antennas that interface with Automatic Train Protection (ATP) systems and are integral to train control, speed regulation, signal compliance, and operational safety.
The Mobility Sourcing Program (MSP), adopted by the Board on June 3, 2025 via Resolution R-548-25, is a sourcing approach established to support the procurement of specialized goods and services where market competition is constrained, and outcomes are reasonably predictable due to proprietary or original equipment manufacturer (OEM) requirements. This approach is intended to improve timeliness and transparency for specialized transit procurements involving limited competition and supports the Department�s ability to maintain safe, reliable, and continuous service. While this procurement was conducted in accordance with the applicable procurement process at the time, the Department will utilize the MSP approach for similar specialized procurements moving forward.
Scope
The William E. Lehman Center is located within District 6, represented by Commissioner Natalie Milian Orbis. However, the scope of this item is countywide in nature.

Fiscal Impact/Funding Source
The fiscal impact of this ratification is $6,729,260.00 for a six-month term. Funding is provided by Mobility Impact Fees (MIF). DTPW will coordinate with the Office of Management and Budget (OMB) to submit an end-of-year item to include the Heavy Rail Truck Assemblies � 20000005835 program � in the FY2025-26 budget.


Department Allocation Funding Source Contract Manager
DTPW $6,729,260.00 Mobility Impact Fees Scott Nicoll
Total: $6,729,260.00

Track Record
DTPW is responsible for oversight of this contract. Scott Nicoll serves as the Contract Manager.

Delegated Authority
Approval of this item does not modify the delegated authority granted under Resolution No. R- 896-21, pursuant to Section 2-8.1 of the County Code and Implementing Order 3-38. No additional delegated authority is requested.

Awarded Vendor(s) Recommended for Ratification
In accordance with Prequalification Pool No. FB-01645P, an Invitation to Quote (ITQ) was issued to the prequalified vendors within the pool as a spot market competition for the specific goods and services required. The ITQ afforded the opportunity for any prequalified vendor within the pool to submit a response.

One bid was received in response to the solicitation. The limited response is attributable to the specialized and proprietary nature of the required rail vehicle components and system integration requirements. Hitachi Rail STS USA, Inc. is the original equipment manufacturer (OEM) for the subject rail vehicles, and no acceptable alternatives are available.

Pursuant to Resolution No. R-477-18, the lowest responsive and responsible bidder was recommended for award in accordance with the method of award set forth in the solicitation and is non-local.

Vendor Principal Address Local Address Number of Employee Residents Principal
1) Miami-Dade
2) Percentage*
Hitachi Rail STS USA, Inc. 1000 Technology Drive Pittsburgh, PA 15219 11250 NW, 122 Street, Medley FL 33178 25 Joseph Pozza (President)
2.46%
*Provided pursuant to Resolution No. R-1011-15. Percentage of employee residents is the percentage of the vendor�s employees who reside in Miami-Dade County as compared to the vendor�s total workforce.

Due Diligence
Pursuant to Resolution No. R-187-12, due diligence was conducted in accordance with the Strategic Procurement Department�s Procurement Guidelines. This review included verification of corporate status and screening against applicable vendor responsibility lists, including convicted, debarred, delinquent, suspended, and federally excluded parties. No adverse findings were identified.

Applicable Ordinances and Contract Measures
� The two percent User Access Program provision applied.
� The Small Business Enterprise Bid Preference did not apply.
� Local Preference did not apply.
� Living Wage requirements did not apply as the services are not covered under the ordinance.



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Jimmy Morales
Chief Operating Officer