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RESOLUTION APPROVING AWARD OF CONTRACT NO. EVN0013523, ROUNDS, INMATE, AND DETAINEE TRACKING MANAGEMENT SOLUTION, TO CODEX CORP. IN THE AMOUNT OF $7,000,000.00 FOR AN INITIAL FIVE-YEAR TERM AND ONE, FIVE-YEAR OPTION TO RENEW FOR MIAMI-DADE CORRECTIONS AND REHABILITATION DEPARTMENT; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO EXECUTE THE AGREEMENT AND EXERCISE ALL PROVISIONS OF THE CONTRACT, INCLUDING ANY CANCELLATION, RENEWAL, OR EXTENSIONS, PURSUANT TO SECTION 2-8.1 OF THE CODE OF MIAMI-DADE COUNTY, FLORIDA AND IMPLEMENTING ORDER 3-38

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WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that:

Section 1. This board approves award of Contract No. EVN0013523, Rounds, Inmate, and Detainee Tracking Management Solution, in substantially the form attached and made a part hereof, to CODEX Corp. in the amount of $7,000,000.00 for an initial five-year term and one, five-year option to renew for Miami-Dade Corrections and Rehabilitation Department.

Section 2. This Board authorizes the County Mayor or County Mayor�s designee to execute the agreement and exercise all provisions of the contract, including any cancellation, renewal, or extensions, pursuant to section 2-8.1 of the Code of Miami-Dade County, Florida and Implementing Order 3-38.

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Date:

To: Honorable Chairman Anthony Rodriguez
and Members, Board of County Commissioners

From: Daniella Levine Cava
Mayor

Subject: Recommendation to Award a Contract for Rounds, Inmate, and Detainee Tracking Management Solution

STAFF RECOMMENDATION
Executive Summary
This item is for the purchase of a comprehensive rounds, inmate, and detainee tracking management solution (Solution) for Miami-Dade Corrections and Rehabilitation Department (MDCR). This Solution will enhance the efficiency, accuracy, safety, and accountability of officer round checks and inmate tracking operations by enabling MDCR to monitor and track inmates and detainees in real time, including location monitoring, movement management, security checks, and daily routines within housing units and throughout correctional facilities. This enhanced visibility will support timely responses to potential security breaches, unusual activity, and operational concerns, while promoting a safer environment for inmates, detainees, and staff.

Approval of this contract will also allow MDCR to modernize and centralize rounds, inmate, and detainee data management; facilitate real-time access to operational information; provide secure and controlled access to critical data; increase operational efficiency; improve compliance monitoring; support court movements, and other inmate program activities. The Solution will provide analytics to identify efficiencies, trends, and potential issues, while reducing and ultimately eliminating MDCR�s reliance on paper-based processes.

Recommendation
It is recommended that the Board of County Commissioners (Board) approve a competitive contract award, Contract No. EVN0013523, Rounds, Inmate, and Detainee Tracking Management Solution, to CODEX Corp., in the amount of $7,000,000 for an initial five-year term and one, five-year option to renew for MDCR.

Background
A Request for Proposals was issued under full and open competition on March 21, 2025. On the closing date of May 2, 2025, the County received two proposals. Evaluation meeting was conducted on May 30, 2025. Negotiations commenced on June 23, 2025, and concluded on January 13, 2026. The extended negotiation period ensured that the resulting agreement fully and comprehensively reflects the County�s best interest, including applicable terms, conditions and scope of responsibilities. A copy of the Coordinator�s Report is attached.

CODEX Corp. has the necessary experience and qualifications, and a strong, well-structured approach to delivering a rounds, inmate, and detainee tracking management solution to meet the needs of MDCR. The firm�s proposal demonstrated a clear understanding of the County�s requirements, addressed the technical scope effectively, and reflected relevant experience and capabilities. The proposed project approach and solution components are well-aligned with the County�s functional and operational needs.

This contract will provide MDCR with enhanced accuracy, safety, and accountability in the management and tracking of inmates and detainees, which is critical to MDCR operations. The Solution will be compliant with the FBI�s Criminal Justice Information Services (CJIS) Security Policy, ensuring secure handling of criminal justice information. Additionally, the Solution will streamline and improve the efficiency and accuracy of inmate tracking and supervisory rounds by enabling real-time monitoring of inmate and detainee activity. This capability will allow supervisors to proactively ensure compliance with operational protocols and enhance the safety of both inmates and staff. The Solution will further strengthen compliance and accountability through comprehensive recordkeeping, including detailed logs of rounds, inmate movements, interactions, incidents, and activities, supported by robust reporting and analytical tools to meet regulatory and operational requirements.

Scope
The scope of this item is countywide in nature.

Fiscal Impact/Funding Source
The fiscal impact for the initial five-year term is $4,000,000. Should the County choose to exercise, at its sole discretion, the one, five-year option to renew, the estimated cumulative value will be $7,000,000. This amount includes a thirteen percent contingency to accommodate potential additions and support for projected sites during the contract term, including replacement jail sites 1 and 2, as well as enhancements, customizations, optional professional services, and auxiliary hardware that may be required in the future.

Department Allocation Funding Source Budgeted Contract Manager
MDCR $7,000,000 General Fund FY2025-26 Adopted Budget, Volume 2, Page 54, Capital Christopher Moreno
Total $7,000,000

Track Record/Monitor
Natalya Vasilyeva of the Strategic Procurement Department (SPD) is the Division Director.

Delegated Authority
If this item is approved, the County Mayor or County Mayor�s designee will have the authority to execute the agreement and exercise all provisions of the contract, including any cancellation, renewal, or extensions, pursuant to Section 2-8.1 of the County Code and Implementing Order 3-38.

Vendor(s) Recommended for Award
Pursuant to Resolution No. R-477-18, the highest-ranked proposer is recommended in accordance with the method of award per the solicitation and is non-local. No local firms were identified as having the experience and expertise commensurate with service requirements of the scope of work.

Vendor Principal Address Local Address Number of Employee Residents Principal
1) Miami-Dade
2) Percentage*
CODEX Corp. 7901 4th St N, Ste 300 St. Petersburg, FL None 0 Ken Dalley
0%
*Provided pursuant to Resolution No. R-1011-15. Percentage of employee residents is the percentage of vendor�s employees who reside in Miami-Dade County as compared to the vendor�s total workforce.

Vendor Not Recommended for Award
Vendor Local Address Reason for Not Recommending
TimeKeeping Systems, Inc. No Evaluation Scores/Ranking

Due Diligence
Pursuant to Resolution No. R-187-12, due diligence was conducted in accordance with SPD�s Procurement Guidelines to determine vendor responsibility, including verifying corporate status and that there are no performance and compliance issues through various vendor responsibility lists and a keyword internet search. The lists that were referenced included convicted vendors, debarred vendors, delinquent contractors, suspended vendors, and federal excluded parties. There were no adverse findings relating to vendor responsibility.

Pursuant to Resolution No. R-252-25, efforts were made to identify any potential piggybacking opportunities prior to issuance of a competitive solicitation. No contracts were identified for accessing.

Applicability of Ordinances and Contract Measures
� The two percent User Access Program applies.
� The Small Business Enterprise Selection Factor and Local Preference applied.
� The Living Wage Ordinance does not apply.


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__________________________
Arnold Palmer
Chief of Public Safety