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RESOLUTION AUTHORIZING A NON-COMPETITIVE DESIGNATED PURCHASE PURSUANT TO SECTION 2-8.1(B)(3) OF THE CODE OF MIAMI-DADE COUNTY BY A TWO-THIRDS VOTE OF THE BOARD MEMBERS PRESENT AND SUPPLEMENTAL AGREEMENT NO. 10 UNDER CONTRACT NO. BW7961-3/11, TRAPEZE SOFTWARE IMPLEMENTATION, TECHNICAL SUPPORT AND MAINTENANCE; AUTHORIZING ADDITIONAL TIME OF THREE YEARS AND EXPENDITURE AUTHORITY IN THE AMOUNT OF $3,062,860.00 FOR A TOTAL MODIFIED CONTRACT VALUE OF $20,889,064.00 FOR THE DEPARTMENT OF TRANSPORTATION AND PUBLIC WORKS; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO EXECUTE THE SUPPLEMENTAL AGREEMENT NO. 10 AND EXERCISE ALL PROVISIONS CONTAINED THEREIN, INCLUDING ANY CANCELLATION OR EXTENSION, PURSUANT TO SECTION 2-8.1 OF THE COUNTY CODE AND IMPLEMENTING ORDER 3-38

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WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that:

Section 1. This Board finds it is in the best interest of Miami-Dade County to authorize a non-competitive designated purchase pursuant to section 2-8.1(b)(3) of the Code of Miami-Dade County, Florida by a two-thirds vote of the Board members present and approve Supplemental Agreement No. 10, in substantially the form attached hereto and made a part hereof, for Contract No. BW7961-3/11, Trapeze Software Implementation, Technical Support and Maintenance Service, to authorize additional time of three years and expenditure authority in the amount of $3,062,860.00 for a total modified contract value of $20,889,064.00, for the Department of Transportation and Public Works.

Section 2. This Board authorizes the County Mayor or County Mayor�s designee to execute Supplemental Agreement No. 10 to Contract No. BW7961-3/11-8 in substantially the form attached hereto, and to exercise all provisions therein, including any cancellation and extension provisions pursuant to section 2-8.1 of the Code of Miami-Dade County, Florida and Implementing Order 3-38.

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Date:
To: Honorable Chairman Anthony Rodriguez
and Members, Board of County Commissioners
From: Daniella Levine Cava
Mayor
Subject: Request for a Non-Competitive Designated Purchase for Additional Time and Expenditure Authority for Contract No. BW7961-3/11, Trapeze Software Implementation, Technical Support & Maintenance

STAFF RECOMMENDATION
Executive Summary
This item seeks Board of County Commissioners (Board) approval for a non-competitive designated purchase to extend Contract No. BW7961-3/11 with Trapeze Software Group, Inc. (Trapeze) for an additional three-year term and to increase the expenditure authority by $3,062,860 for the continued provision of proprietary transit scheduling and paratransit software platforms used by the Department of Transportation and Public Works (DTPW).

The contract provides software licensing, maintenance services, technical support, and module functionality supporting fixed-route bus and rail scheduling as well as paratransit operations. These systems support mission-critical functions including service planning, schedule development, operator assignments, dispatching, trip reservations, eligibility and certification, customer service, fare management, reporting, and rider-facing tools for Special Transportation Service (STS) operations.

Trapeze is the proprietary provider of the existing system. Continued use of the system during the transition period is necessary to avoid disruption to critical transit operations. Approval of this item will ensure uninterrupted access to essential scheduling and STS management systems while competitively procured replacement platforms are implemented. As part of the extension, language has been incorporated that permits discontinuation of individual modules, providing flexibility as replacement systems become operational. Accordingly, to the extent that implementation is completed prior to the expiration of the contract, the software components can be terminated and no additional costs incurred. Approval of this designated purchase pursuant to Section 2-8.1(b)(3) of the Miami-Dade County Code is in the County�s best interest to ensure operational continuity while DTPW completes its modernization efforts.

Consistent with the tenets of WISE305, staff negotiated the renewal pricing, resulting in a cost reduction of $59,021 from Trapeze�s initial proposal. This cost reduction required a lengthy approval process with Trapeze, resulting in delays in receipt of the vendor-executed Supplemental Agreement in order for this item to be placed on the Board agenda for consideration.

Recommendation
It is recommended that the Board approve a non-competitive designated purchase pursuant to Section 2-8.1(b)(3) of the Miami-Dade County Code, by a two-thirds vote of the Board members present, to authorize Supplemental Agreement No. 10 under Contract No. BW7961-3/11, Trapeze Software Implementation, Technical Support & Maintenance. This approval will extend the contract term by three years and increase the expenditure authority by $3,062,860 to allow DTPW to continue receiving software licensing, maintenance services, technical support and related services necessary to support the County�s transit operations.


Background
The current contract, Contract No. BW7961-3/11, Trapeze Software Implementation, Technical Support & Maintenance, was originally established by the Board through Resolution No. R-1306-05 for a five-year term with three, one-year options to renew (OTR) to provide proprietary scheduling software licensing, maintenance services, technical support, and related module functionality for DTPW. The contract was subsequently extended by the Board through Resolution No. R-85-14 for an additional five-year term, with one, five-year OTR. Most recently, the Board approved Resolution No. R-449-24, extending the contract for an additional two-year term.

As part of its comprehensive technology modernization initiative, DTPW conducted a review of operational and technical requirements and segmented system replacement efforts based on functional needs. In October 2025, the Board awarded Contract No. EVN0000390 for Fixed Route Scheduling Software to provide a modern scheduling solution for DTPW. The implementation of this system is currently underway with some components going live in 2026 and full implementation expected in March 2027. To address paratransit operations, RFP No. EVN0001136, Mobility Platform for Paratransit and Microtransit Services, included both a software platform and paratransit services was issued in May 2025. Following feedback from the industry during the advertisement, the solicitation was cancelled to separate the software from the services component, and a revised competitive solicitation for the software is currently under development and anticipated for award in late 2026. The requested extension will ensure continuity of operations during this transition period. To the extent that implementation of the various software systems is completed prior to the expiration of the three-year term, DTPW may terminate the applicable software modules without additional cost.

The Trapeze system continues to support critical service planning and scheduling functions for Metrobus, Metrorail, and paratransit operations, including route planning, scheduling, dispatching, customer management, and reporting. Given the proprietary nature of the software and the operational dependence on these systems, competition for ongoing licensing and support is not practicable.

Scope
The impact of this item is countywide in nature.

Delegated Authority
The County Mayor or the County Mayor�s designee will have the authority to execute Supplemental Agreement No. 10 and exercise all provisions of the contract, including any cancellation or extensions, pursuant to Section 2-8.1 of the County Code and Implementing Order No. 3-38.

Fiscal Impact/Funding Source
The contract expires on June 21, 2026 and has a current cumulative allocation of $17,826,204. If this request is approved, the contract will have a modified cumulative allocation of $20,889,064 and will expire on June 30, 2029. The requested expenditure authority is based on the negotiated annual licensing and service costs associated with the utilization of the Trapeze software over the proposed time extension.

Department Existing Cumulative
Allocation Additional Allocation Requested Modified Cumulative Allocation Funding Source County Budget Contract Manager
DTPW $17,826,204 $3,062,860 $20,889,064 DTPW Operating Fiscal Year 2025-26 Adopted Budget, Volume 2, Page 132, Other Operating Alonzo Joseph
Total: $17,826,204 $3,062,860 $20,889,064

Track Record/Monitor
Vanessa Stroman of the Strategic Procurement Department (SPD) is the Procurement Contracting Manager. Alonzo Joseph of DTPW is the Chief of Contracts and Procurement.

Awarded Vendor
Vendor Principal Address Local Address Principal
Trapeze Software Group, Inc. 5265 Rockwell Drive NE
Cedar Rapids, IA None Jamal Baksh

Due Diligence
Pursuant to Resolution No. R-187-12, due diligence was conducted in accordance with SPD�s Procurement Guidelines. Checks against debarment, delinquency and exclusion lists revealed no adverse findings.

Applicability of Ordinances and Contract Measures
� The two percent User Access Program applies where permitted by funding source.
� The Small Business Enterprise measures and Local Preference are not applicable.
� The Living Wage Ordinance does not apply.


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Jimmy Morales
Chief Operating Officer