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RESOLUTION AUTHORIZING A NON-COMPETITIVE DESIGNATED PURCHASE PURSUANT TO SECTION 2-8.1(B)(3) OF THE COUNTY CODE, BY A TWO-THIRDS VOTE OF THE BOARD MEMBERS PRESENT; AUTHORIZING ADDITIONAL EXPENDITURE AUTHORITY IN THE AMOUNT OF $24,980,000.00 FOR A TOTAL MODIFIED AMOUNT OF $54,944,885.00 FOR CONTRACT NO. RFP-01071, BUS PASSENGER SHELTER PROGRAM FOR THE DEPARTMENT OF TRANSPORTATION AND PUBLIC WORKS; AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO EXECUTE THE SUPPLEMENTAL AGREEMENT AND EXERCISE ALL PROVISIONS CONTAINED THEREIN; AND AUTHORIZING THE USE OF PEOPLE�S TRANSPORTATION PLAN (PTP) BOND PROGRAM FUNDS FOR THIS PROJECT WHICH WAS INCLUDED IN THE ORIGINAL EXHIBIT 1 TO THE PTP

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WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying County Mayor�s memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that:

Section 1. This Board finds it is in the best interest of Miami-Dade County to authorize a non-competitive designated purchase pursuant to section 2-8.1(b)(3) of the County Code, by a two-thirds vote of the Board members present, for additional expenditure authority in the amount of $24,980,000.00 for a total modified amount of
$54,944,885.00 for Contract No. RFP-01071, Bus Passenger Shelter Program, for the Department of Transportation and Public Works.

Section 2. This Board authorizes the County Mayor or County Mayor�s designee to execute Supplemental Agreement No. 4, in substantially the form attached and made a part hereof, and exercise all provisions contained therein.

Section 3. This Board authorizes the use of People�s Transportation Plan (PTP) Bond Program funds to pay for this project which was part of the original Exhibit 1 to the PTP.

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Date:

To: Honorable Chairman Anthony Rodriguez
and Members, Board of County Commissioners

From: Daniella Levine Cava
Mayor

Subject: Recommendation for Additional Expenditure Authority to Contract No. RFP-01071 for the Bus Passenger Shelter Program and Authorizing the Use of Charter County Transportation Surtax Funds for Such Purpose

STAFF RECOMMENDATION
Executive Summary
This item requests additional expenditure authority in the amount of $24,980,000 under Contract No. RFP-01071, Bus Passenger Shelter Program, for the purchase and installation of additional bus passenger shelters within the Unincorporated Municipal Service Area (UMSA). Funding will be provided through the People�s Transportation Plan (PTP) Bond Program.

The Bus Passenger Shelter Program, awarded by the Board on May 19, 2020, has served as the County�s primary mechanism for the design, installation, and maintenance of shelters and related amenities, while also generating revenue through advertising. Since contract award, the Department of Transportation and Public Works (DTPW) has installed 717 new shelters in UMSA, significantly expanding access to covered transit waiting areas and improving systemwide consistency in shelter design and maintenance.

Approval of this item will allow DTPW to install 500 additional bus passenger shelters, each with corresponding illumination systems and trash receptacles, completing a multi-year initiative to modernize bus stop infrastructure and expand passenger amenities throughout UMSA. This effort directly responds to sustained community input emphasizing the need for greater shelter coverage, improved rider comfort and enhanced safety at bus stops. DTPW has received positive feedback from the community regarding the already installed shelters. Residents have particularly noted the new bus passenger shelter�s enhanced illumination systems and the addition of trash receptacles, which have improved accessibility, safety, and overall rider experience.

The County currently operates approximately 6,000 bus stops countywide, including 2,304 bus stops within UMSA. Of those UMSA bus stops, a total of 1,557 currently have passenger shelters installed, representing approximately 67 percent of all UMSA bus stops. Installation of the additional 500 shelters will increase the total number of sheltered stops in UMSA to 2,057, representing approximately 89 percent of all bus stops within UMSA. The remaining 247 locations do not meet installation criteria due to right-of-way limitations, physical constraints or insufficient ridership. At these locations, DTPW will install bus passenger benches and trash receptacles under Contract No. EVN0000093. Moreover, DTPW has partnered with the University of Miami and Florida International University through the Resilience365 Program to install trees at stops that have benches but no shelters.

Bus passenger shelters significantly enhance the transit customer experience by providing protection from sun, heat, rain and other inclement weather conditions, while also improving safety through lighting and defined waiting areas. Expanding shelter coverage also supports the County�s Extreme Heat Action Plan by reducing passenger exposure to extreme temperatures while waiting for transit service.



Recommendation
It is recommended that the Board of County Commissioners (Board) approve a non-competitive designated purchase, pursuant to Section 2-8.1(b)(3) of the Miami-Dade County Code, by a two-thirds vote of the Board members present, under Contract No. RFP-01071, Bus Passenger Shelter Program, and authorize additional expenditure authority in the amount of $24,980,000 for DTPW.
A designated purchase is the recommended procurement method because this contract serves as the established source for the design, fabrication, installation and maintenance of bus passenger shelters and associated amenities, including illumination systems and trash receptacles. Continuing to utilize this comprehensive contract ensures timely installation and maintenance while maintaining a uniform shelter design standard across the transit system. Maintaining a single shelter design and equipment standard across UMSA improves operational efficiency by reducing maintenance costs, simplifying inventory management, and enabling faster repairs due to standardized parts and materials. It also ensures consistency in the passenger experience and supports improved asset tracking and data management.
The installation of 500 additional shelters will complete the current UMSA modernization initiative, significantly expanding shelter coverage in response to resident requests and advancing the County�s climate resilience and extreme heat mitigation efforts. Continuing this initiative with the existing vendor, Outfront Media Group, LLC, is in the County�s best interest because it ensures: (1) consistent shelter design and infrastructure compatibility across the transit system; (2) reduced lifecycle maintenance costs through standardized materials and components; (3) faster repairs and reduced downtime due to uniform inventory; and (4) a consistent and improved passenger experience throughout UMSA.
This item is placed for Board review pursuant to Miami-Dade County Code Section 29-124(f). The Board may only consider this item if the Citizens� Independent Transportation Trust (CITT) has forwarded a recommendation to the Board. If the CITT has not forwarded a recommendation and 45 days have not elapsed since the issuance of this recommendation, a withdrawal of this item will be requested.

Background
The Board awarded this contract on May 19, 2020, via Resolution No. R-469-20. DTPW utilizes this contract to furnish and install bus passenger shelters, bicycle racks and associated amenities, including illumination systems and trash receptacles. The contract also provides services for the cleaning, maintenance, relocation, and repair of all bus passenger shelters, ensuring that shelters remain safe, operational, properly illuminated and visually maintained. In addition to providing passenger amenities, the contract generates revenue to the County through commercial advertising displays on eligible bus passenger shelters. The County receives a participation payment in the form of a percentage of gross advertising revenue collected by the vendor.

At the time the contract was awarded, 840 bus passenger shelters already existed in UMSA, having been installed under prior County programs and earlier shelter agreements. Since 2020, the Bus Passenger Shelter Program under this contract has installed 717 additional shelters. In March 2024, the Board through Resolution No. R-221-24 authorized an additional 350 shelters (included in the 717 count). At that time, DTPW anticipated the need for an additional 500 shelters to complete the UMSA modernization initiative; however, a funding source had not yet been identified. In August 2025, the contract was further modified under the County Mayor�s delegated authority for seven additional shelters (included in the 717 count).

Scope
The impact of this item is countywide in nature.



Delegated Authority
The County Mayor or the County Mayor�s designee will have the authority to execute Supplemental Agreement No. 4 and exercise all provisions contained therein, including termination rights.

Fiscal Impact/Funding Source
The contract term expires on May 31, 2035. The contract was originally approved with an allocation of $9,491,920. The contract was subsequently modified by the Board via Resolution No. R-221-24 to: (1) retroactively increase the expenditure authority by $3,213,800, representing the difference between the approved allocation of $9,491,920 under the original award and the original contract amount of $12,705,720; (2) retroactively approve the use of People�s Transportation Plan (PTP) Bond Program funds for up to $12,705,720 for the original contract; and (3) approve additional expenditure authority of $16,920,750 via a bid waiver to acquire 350 cantilever bus stop protective roof structures with corresponding illumination systems and 350 trash receptacles. The contract was further modified administratively by $338,415 for the purchase and installation of seven shelters, utilizing Mobility Impact Fee funding, resulting in a current cumulative allocation of $29,964,885.

This item requests additional expenditure authority of $24,980,000 to install 500 bus passenger shelters with associated illumination systems and trash receptacles. The three percent increase in fabrication and installation costs under Supplemental Agreement No. 4 represents a minimal adjustment considering recent market increases in stainless steel and aluminum materials required for the fabrication and installation of shelters. Importantly, the agreement locks in pricing for three consecutive fiscal years, protecting the County from future cost escalation and providing long-term fiscal stability.

The table below summarizes the fiscal impact of this item:

Department Existing Cumulative Allocation Additional Allocation Requested Modified Cumulative Allocation Funding Source Budgeted Contract Manager
DTPW $29,964,885 $24,980,000 $54,944,885 PTP Bond Program FY 2025-26 Adopted
Budget and Multi-
Year Capital Plan,
Volume 2, Page 141,Bus and Bus Facilities- 671560 Raonel Rodriguez
Total $29,964,885 $24,980,000 $54,944,885


Track Record/Monitor
Vanessa Stroman of the Strategic Procurement Department is the Procurement Contracting Manager.

Awarded Vendor
Vendor Principal Address Local Address Principal
Outfront Media Group, LLC 405 Lexington Avenue
New York, NY None Damien Gutierrez

Due Diligence
Pursuant to Resolution No. R-187-12, due diligence was conducted in accordance with the Strategic Procurement Department�s Procurement Guidelines to determine contractor responsibility, including verifying corporate status and review of performance and compliance issues through various vendor responsibility lists and a keyword internet search. The lists reviewed include convicted vendors, debarred vendors, delinquent contractors, suspended vendors, and federal excluded parties. There were no adverse findings relating to contractor responsibility.

Applicability of Ordinances and Contract Measures
� The two percent User Access Program applies.
� An SBE-Construction Trade Set-Aside applies. In compliance with Resolution No. R-1001-15, the vendor has met the set-aside measure.
� The Living Wage Ordinance does not apply.
� The Responsible Wages and Benefits Ordinance applies.



__________________________
Jimmy Morales
Chief Operating Officer