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RESOLUTION AUTHORIZING ESTABLISHMENT OF PREQUALIFICATION POOL NO. EVN0025344, HYDRAULIC PARTS, SUPPLIES, AND REPAIR SERVICES, IN THE AMOUNT OF $31,400,591.00 FOR AN EIGHT-YEAR TERM FOR MULTIPLE COUNTY DEPARTMENTS; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO EXERCISE ALL PROVISIONS OF THE SOLICITATION DOCUMENTS AND ANY RESULTING CONTRACTS PURSUANT TO SECTION 2-8.1 OF THE COUNTY CODE AND IMPLEMENTING ORDER 3-38 AND ADD VENDORS TO THE POOL AT ANY TIME, SUBJECT TO RATIFICATION BY THE BOARD ON A BI-ANNUAL BASIS; PROVIDED THAT ANY CONTRACT AWARD UNDER THE POOL EXCEEDING $5,000,000.00, OR $1,500,000.00 FOR MIAMI-DADE AVIATION DEPARTMENT, IS RATIFIED BY THE BOARD

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WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board authorizes establishment of Prequalification Pool No. EVN0025344, Hydraulic Parts, Supplies, and Repair Services, in the amount of $31,400,591.00 for an eight-year term for multiple County departments; and authorizing the County Mayor or County Mayor�s designee to (a) exercise all provisions of the solicitation documents and any resulting contracts pursuant to section 2-8.1 of the County Code and Implementing Order 3-38 and (b) add vendors to the pool at any time, subject to ratification by the Board on a bi-annual basis; provided that any contract award under the pool exceeding $5,000,000.00, or $1,500,000.00 for Miam-Dade Aviation Department, is ratified by the Board. A copy of the pool documents is on file with and available upon request from the Strategic Procurement Department.

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Date:

To: Honorable Chairman Anthony Rodriguez
and Members, Board of County Commissioners

From: Daniella Levine Cava
Mayor

Subject: Recommendation to Establish a Prequalification Pool for Hydraulic Parts, Supplies, and Repair Services

STAFF RECOMMENDATION
Executive Summary
This item is to establish a prequalification pool for the purchase of hydraulic parts, supplies, and repair services for multiple County departments. Approval of this pool will provide timely access to qualified vendors, support ongoing maintenance and repair operations, and allow departments to respond quickly to operational needs. Departments will conduct spot market competitions for projects of varying sizes to procure and install hydraulic components and services needed to maintain and repair both light and heavy-duty County equipment and fleet, including forklifts, platform lifts, and other hydraulically operated machinery, as needs arise. This approach supports timely maintenance, promotes competition, and increases access for small and local vendors.

Recommendation
It is recommended that the Board of County Commissioners (Board) approve the establishment of Prequalification Pool No. EVN0025344, Hydraulic Parts, Supplies, and Repair Services, with a total allocation of $31,400,591 for an eight-year term for multiple County departments. This pool will replace Prequalification Pool No. RTQ-00580, which was established by the Board in July 2018 through Resolution No. R-701-18. Establishment of a pool is recommended due to the wide range of hydraulic parts, supplies, and repair services required across the County.

Background
A Request to Qualify was issued on November 14, 2025. By the closing date of December 12, 2025, the County received 12 submittals, including eight from local firms. There are seven vendors recommended for inclusion in the pool, six of which are local firms, of which two are certified Small Business Enterprise (SBE) firms. The pool will remain open to allow additional vendors to be added during the term of the pool.
This pool is for the purchase of hydraulic parts, supplies, and repair services required to maintain and repair County equipment. Items to be procured include, but are not limited to, seals, hoses, valves, gaskets, pumps, impellers, pistons, and other related hydraulic components. Repair services include hydraulic hose fittings, industrial piping, and other similar hydraulic repairs for both light- and heavy-duty County equipment. The pool is structured into two groups: Group 1, Hydraulic Parts and Supplies; and Group 2, Hydraulic Repair Services.
Scope
The scope of this item is countywide in nature.

Fiscal Impact/Funding Source
The fiscal impact for the eight-year term is $31,400,591. The current pool has an allocation of $16,171,638 for an eight-year and three-month term and expires on October 31, 2026. The increased allocation reflects higher demand for hydraulic parts, supplies, and repair services; inflationary adjustments to material and labor costs; and the need to replace or refurbish aging County parts when continued repair is no longer cost-effective and replacement is deemed necessary by the department. The allocation also includes the departments� anticipated usage from the prior consolidation of items under this pool from Prequalification Pool No. RTQ-00095 and FB-00399.

Additionally, the Department of Transportation and Public Works� (DTPW�s) allocation has increased due to expanded operational demands, including the planned opening of the South Dade Transit Operations Center in November 2026 and the ongoing maintenance of a large and diverse fleet of transit and public works equipment. DTPW relies on hydraulic parts and repair services to support critical systems such as lifts, hoist, and other equipment that enable the movement, servicing, and safe operation of vehicles and field equipment. Due to the operational nature of these assets, failures often require immediate response, and delays in sourcing parts or services can impact service delivery. Accordingly, timely access to qualified vendors is necessary to minimize downtime and support continuous operations. The increased allocation also reflects the need to replace aging hydraulic components where continued repair is no longer cost-effective.

Department Allocation Funding Source Budgeted
Aviation $1,245,000 Proprietary Funds FY 2025-26 Adopted Budget, Volume 3, Page 203, Contractual Services
Corrections and Rehabilitation $35,000 General Fund FY 2025-26 Adopted Budget, Volume 2, Page 54, Contractual Services
Fire Rescue $500,000 Fire District FY 2025-26 Adopted Budget, Volume 2, Page 76, Other Operating
Parks, Recreation and Open Spaces $630,000 General Fund FY 2025-26 Adopted Budget, Volume 2, Page 240, Other Operating
People and Internal Operations $7,900,000 Internal Service Funds FY 2025-26 Adopted Budget, Volume 3, Page 339, Operating Expenditures, Other Operating & Contractual Services
PortMiami $522,500 Proprietary Funds FY 2025-26 Adopted Budget, Volume 3, Page 247, Other Operating
Solid Waste Management $50,000 General Fund / Proprietary Funds FY 2025-26 Adopted Budget, Volume 3, Page 49, Other Operating
DTPW $10,944,000 DTPW Operating FY 2025-26 Adopted Budget, Volume 2, Page 132, Other Operating
Water and Sewer $9,574,091 Proprietary Funds /
Wastewater Renewal and Replacement Fund FY 2025-26 Adopted Budget, Volume 3, Page 100, Other Operating
Total $31,400,591

Track Record/Monitor
Vanessa Stroman of the Strategic Procurement Department (SPD) is the Procurement Contracting Manager.

Delegated Authority
If this item is approved, a pool of prequalified vendors will be established to participate in spot market competitions. The County Mayor or the County Mayor�s designee will have the authority to solicit pricing and award contracts up to an aggregate amount of the allocation authorized by the Board. The County Mayor or the County Mayor�s designee will also have the authority to exercise all provisions of the solicitation documents and any resulting contracts pursuant to (a) exercise all provisions of the solicitation documents and any resulting contracts pursuant to Section 2-8.1 of the County Code and Implementing Order 3-38 and (b) add vendors to the pool at any time, subject to ratification by the Board on a bi-annual basis. Any contract award under the prequalification pool exceeding $5,000,000, or $1,500,000 for Miami-Dade Aviation Department, is subject to ratification by the Board.
Vendors Prequalified for Pool
Vendor Principal Address Local Address Principal Group(s)
B&G Auto Parts Warehouse, Inc. 2013 SW First Street Miami, FL Same Manuel Gomez, Jr. 1
GHX Industrial, LLC 2301 Windsor Court Addison, IL 1001 NW 159 Drive Miami, FL Don Maddox 1
Hydraulic Sales & Service, Inc. 3700 NW South River Drive Miami, FL Same Lisa Jones 1 and 2
Jobbers Equipment Warehouse, Inc. 5440 NW 78 Avenue Miami, FL Same Maria Ahearn 1 and 2
Lamf Import & Export Corp. (SBE) 8400 NW 36 Street Miami, FL Same Alejandro Lozano 1
Midwest Motor Supply Co. 4800 Roberts Road Columbus, OH None Patrick McCurdy, III 1
Supply Solutions Intl., Corp. (SBE) 15736 SW 145 Terrace Miami, FL Same Anthony Figueroa 1

Vendors Not Prequalified for Pool
Vendor Local Address Reason for Not Recommending
Kato Tools, LLC No Vendors did not meet the prequalification criteria.
Kaye Industrial Group, LLC Yes
Motion Industries, Inc. Yes
Performance Diesel Expert No
Truckpro Holding Corporation No
SPD will provide guidance to vendors that did not meet the prequalification requirements. Upon submission of the required documents and/or verification of information, a vendor may be added to the pool. Outreach efforts will continue to encourage additional participation.



Due Diligence
Pursuant to Resolution No. R-187-12, due diligence was conducted in accordance with SPD�s Procurement Guidelines to determine vendor responsibility, including verifying corporate status and that there are no performance and compliance issues through various vendor responsibility lists and a keyword internet search. The lists that were referenced included convicted vendors, debarred vendors, delinquent contractors, suspended vendors, and federal excluded parties. There were no adverse findings relating to vendor responsibility.

Pursuant to Resolution No. R-140-15, prior to re-procurement, a full review of the scope of services was conducted to ensure the replacement pool reflects the County�s current needs. The review included conducting market research, posting a draft solicitation for industry comment, and holding meetings and drafting sessions with the user departments.

Applicability of Ordinances and Contract Measures
� The two percent User Access Program applies where permitted by funding source.
� Small Business Enterprise measures and Local Preference will be applied at time of spot market competition where permitted by funding source.
� The Living Wage Ordinance does not apply.




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Jimmy Morales
Chief Operating Officer