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RESOLUTION APPROVING A CONTRACT BETWEEN MIAMI-DADE COUNTY AND EAC CONSULTING, INC. AS PART OF A POOL OF ARCHITECTURAL AND ENGINEERING CONSULTANTS TO PROVIDE GENERAL ENGINEERING AND INSPECTION SERVICES FOR THE MIAMI-DADE AVIATION DEPARTMENT AT MIAMI INTERNATIONAL AIRPORT, CONTRACT NO. E25AV01D, IN A COMBINED MAXIMUM AMOUNT OF $41,353,125.00 FOR A TERM OF FIVE YEARS WITH ONE FIVE-YEAR RENEWAL OPTION; AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO EXECUTE THE SAME, AND TO EXERCISE THE PROVISIONS THEREOF, INCLUDING TERMINATION

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WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum and documents, copies of which are incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board:

Section 1. Approves the Professional Services Agreement (�PSA�) between Miami-Dade County and EAC Consulting, Inc. as part of a pool of architectural and engineering consultants to provide general engineering & inspection services for the Miami-Dade Aviation Department at Miami International Airport, Contract No. E25AV01D, in a combined maximum amount of $41,353,125.00 for a term of five years with one five-year renewal option, in substantially the form attached to the accompanying memorandum as Attachment F and made a part of hereof. A complete set of contract documents are on file and available upon request from the Miami-Dade Aviation Department.

Section 2. Pursuant to section 2-285 and 2-285.2 of the Miami-Dade County Code, this Board authorizes the County Mayor or County Mayor�s designee to exercise the provisions thereof, including the authority to execute Contract No. E25AV01D and the authority to exercise its termination provisions.

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Date:
To: Honorable Chairman Anthony Rodriguez
and Members, Board of County Commissioners

From: Daniella Levine Cava
Mayor

Subject: Contract Award Recommendation to EAC Consulting, Inc. for Professional Architectural and Engineering Inspection and Commissioning Services (Pool); Contract No. E25AV01D

STAFF RECOMMENDATION
EXECUTIVE SUMMARY
Miami-Dade County has expanded Miami International Airport�s (MIA) Modernization in Action (M.I.A.) Plan from $9 billion to $12 billion, reinforcing the importance of modernizing MIA into a world-class aviation hub. Aligned with the goals of MIA�s Forward Flight Team and the CARE-MIA Advisory Board, the modernization plan includes major upgrades to terminals, concourses, runways, and other key infrastructure to meet growing demand, improve efficiency, and maintain MIA�s status as a leading U.S. airport and the premier Gateway to Latin America and the Caribbean.

This item recommends that the County enter into a non exclusive Professional Services Agreement (PSA) with EAC Consulting, Inc. (EAC) to provide professional architectural and engineering (A&E) inspection services and commissioning services in support of Capital Improvement Program (CIP) projects for the Miami Dade Aviation Department (MDAD). These services will be used for various types of projects, including, but not limited to, the construction and renovation of buildings, civil projects ranging from roadways to airfield aprons, and the installation and upgrade of mechanical and electrical equipment.

Contract No. E25AV01 provides MDAD with a pool of five (5) architectural and engineering consultants to support in house staff by performing routine construction inspection services, specialized threshold inspections, and commissioning services. Through the provision of these services, MDAD will ensure that projects are constructed in accordance with approved plans; the structural integrity and safety of large and complex buildings are protected; and building systems, including mechanical, electrical, plumbing, life safety, and control systems, are properly tested and verified. Accordingly, this PSA is the fourth of five (5) agreements recommended for award. The other four (4) agreements, HDR Engineering, Inc. (Contract No. E25AV01A), Ardurra Group, Inc. (Contract No. E25AV01B), Nifah & Partners Consulting Engineers, Inc. (Contract No. E25AV01C), and CES Consultants, Inc. (Contract No. E25AV01E), are included on today�s agenda as companion items.

This PSA has a maximum total award amount of $41,353,125.00, inclusive of a 10 percent contingency of $3,750,000.00 and $103,125.00 for the Office of the Inspector General (OIG). Each PSA has a term of five (5) years with one (1) five-year renewal option. Work will be assigned among the PSAs by MDAD on a rotational basis, based on workload, capabilities, schedule(s), familiarity with the location(s), infrastructure, and conflicts of interest mitigation. No minimum amount of work or compensation has been committed to any one firm.

RECOMMENDATION
It is recommended that the Board of County Commissioners (Board) approve a competitive award of a PSA to EAC titled: �Professional Services at Miami International Airport - General Engineering & Inspection Services (Pool), Contract No. E25AV01D� with a term of five (5) years term and one (1) five-year renewal option.

SCOPE
The scope of services under this PSA will ensure that all work is performed in accordance with approved plans, meets required quality standards, and that all building systems operate as intended. The expertise of licensed architects and engineers is essential for the provision of the following services:

� Routine construction inspection services: On-site monitoring, conduct regular site visits to confirm construction aligns with approved plans, specifications, and contract terms.
� Threshold inspection services: Conduct safety inspections for large/complex structures to ensure compliance with building codes and structural requirements.
� Commissioning services: Testing and verification of building systems, confirming that key systems, such as air conditioning, electrical, and mechanical, are installed correctly and operate as designed.
� Quality assurance: Verify that materials, installation, and workmanship meet established standards.
� Progress reporting: Document construction activities through field observations and reports to track schedule and quality.
� Performance documentation: Record system performance results to support project coordination and energy efficiency evaluations.

Although MIA is in District 6, represented by Commissioner Natalie Milian Orbis, the impact of this agenda item is county-wide as the airport is a regional asset.

DELEGATED AUTHORITY
This Board authorizes the County Mayor or County Mayor�s designee to exercise the provisions thereof, including the authority to execute Contract No. E25AV01D and the authority to exercise the termination provisions, and to exercise all relevant authority granted to the County Mayor or County Mayor's designee pursuant to Sections 2-285 and 2-285.2 of the Miami-Dade County Code.

FISCAL IMPACT/FUNDING SOURCE
This PSA is valued at $41,353,125.00 with a term of five (5) years with one (1) five-year renewal option. See the table below for a breakdown and more details.
Base Contract Amount Contingency Allowance Amount
(Code Sec. 2-8.1) Inspector General Fee
(Code Section 2-1076)
$25,000,000.00 $2,500,000.00 $68,750.00

OTR Contract Amount Contingency Allowance Amount
(Code Sec. 2-8.1) Inspector General Fee
(Code Section 2-1076)
$12,500,000.00 $1,250,000.00 $34,375.00

The project is in the Adopted Budget and Multi-Year Capital Plan. See the table below for further details.
(See Attachment A: Adopted Budget and Multi-Year Capital Plan FY 2025-26, Pages 204, 206-208, 211-213, 216)


Funding Source(s) Program No. & Description Amount Project No.
Future Financing
80% of
Grand Total Miami International Airport (MIA) � Central Terminal
Subprogram, Program No. 2000001041 $5,293,200.00 #3002141
Miami International Airport (MIA) � North Terminal
Subprogram, Program No. 2000001042 $5,293,200.00 #3002142
Miami International Airport (MIA) � South Terminal
Expansion Subprogram, Program No. 2000001317 $5,293,200.00 #3002553
Miami International Airport (MIA) � Cargo and Non-Terminal Buildings Subprogram, Program No. 2000001048 $5,293,200.00 #3002148
Miami International Airport (MIA) � Concourse E
Subprogram No. 2000000094 $2,205,500.00 #3000129
Miami International Airport (MIA) � Terminal Wide
Subprogram, Program No. 2000001043 $5,293,200.00 #3002143
General Aviation Airports Subprogram, Program No. 2000001049 $2,205,500.00 #3002149
Miami International Airport (MIA) � Miscellaneous Projects
Subprogram, Program No. 2000000096 $2,205,500.00 #3000131
Subtotal: $33,082,500.00
Reserve Maintenance Fund
20% of
Grand Total
Miami International Airport (MIA) � MIA Reserve Maintenance Subprogram No. 2000000068 $8,270,625.00 #3000091
Subtotal: $8,270,625.00
Grand Total: $41,353,125.00

See the table below for specific funding types, and whether they are applicable to this PSA.
Funding Type Applicable
(Yes or No)
People�s Transportation Plan (PTP) No
General Obligation Bond (GOB) No
American Recovery and Reinvestment Act (ARRA- Economic Stimulus) No


TRACK RECORD/MONITOR
The designated staff contact to track and monitor this contract is Contract Manager: Sylvia Novela, 305-876-7048, [email protected] and Project Manager Richard Cabrera, 305-869-3481, [email protected].

BACKGROUND
The Aviation Department�s robust CIP continues to propel the transformation of MIA into a world class aviation hub capable of meeting the region�s growing demands. Under the proposed PSA, EAC will deploy a team of highly experienced engineers and certified technicians to support this effort through comprehensive threshold and construction inspection services. Their responsibilities will include overseeing critical construction phases, monitoring contractor performance, and ensuring adherence to all applicable codes, standards, and project specifications.

In addition, EAC will lead the commissioning of complex building and operational systems across a wide range of airport facilities and infrastructure. This commissioning process involves rigorous testing, verification, and documentation to confirm that each system performs reliably, integrates properly with other airport operations, and meets the design intent. By validating system integrity and functionality before projects enter service, EAC helps safeguard passenger safety, operational efficiency, and long term asset performance.

Together, these services play a vital role in ensuring that all CIP projects are delivered safely, efficiently, and in full compliance with regulatory and operational requirements, ultimately supporting MIA�s continued evolution into a premier global gateway.

The work authorized by this PSA will begin only after the Aviation Department issues a service order to EAC. Work will continue based on the issuance of subsequent service orders. Each service order shall specify the scope of work, including deliverables, completion time, and the total compensation for the authorized services.

The five (5) year term of this PSA becomes effective upon the execution of the agreement by all parties. The term shall remain effective until all services are completed or until those service orders in force at the end of the term have been completed or accepted, whichever occurs later.

All firms were evaluated in accordance with Section 2-10.4 of the Miami-Dade County Code, Implementing Order 3-34, and Administrative Order 3-39. In accordance with the legislation, EAC is the recommended firm.

PROCUREMENT HISTORY
The Request to Advertise was filed with the Clerk of the Board on August 18, 2025. A total of sixteen (16) proposals were received by the submittal deadline of October 14, 2025. The proposals submitted by one (1) firm, Apex One Home Inspections Corp., did not meet the prequalification/technical certification requirements pursuant to the Notice to Professional Consultants (NTPC) and were deemed non-compliant. Consequently, their proposal was not evaluated by the Competitive Selection Committee (CSC). On November 6, 2025, the Strategic Procurement Department (SPD) Project Review and Analysis Unit reviewed the proposals and deemed that the fifteen (15) firms were compliant with the 18 percent Small Business Enterprise (SBE) Architectural & Engineering (A&E) contract measure established for this project including: HDR Engineering, Inc.; Ardurra Group, Inc.; Nifah & Partners Consulting Engineers, Inc.; EAC Consulting, Inc.; CES Consultants, Inc.; JSM & Associates, LLC; CSA Central, Inc.; GFT Infrastructure, Inc.; Conemco Engineering, Inc.; Ally Engineering Services, Inc.; Keith and Associates, Inc. d/b/a/Keith; A. D. A. Engineering, Inc.; The Roderick Group, LLC d/b/a Ardmore Roderick; SGM Engineering, Inc.; and Atkinsrealis USA, Inc. (See Attachment B: Project Worksheet and Compliance Review)

Pursuant to County Resolution No. R-62-22, which amended Implementing Order 3-34, and became effective on July 11, 2022, the CSC was provided with all reports and findings of the OIG and the Office of the Commission on Ethics and Public Trust (COE) regarding any Proposer and their proposed subcontractor(s) for consideration while scoring in accordance with the applicable criteria identified in the solicitation. On October 27, 2025, the OIG notified the CSC Coordinator that no reports or findings were located for this E25AV01 project. On November 7, 2025, the COE responded that a search of its closed complaint files for complainants and respondent data fields was performed, and none were found, indicating there were no problems found with the Prime or the subconsultants who participated in the proposal.

On January 13, 2026, at the First-Tier meeting, the CSC evaluated all responsive and responsible proposals and deemed the information sufficient to determine the qualifications of the teams. The CSC was tasked with evaluating the experience and qualifications of the Proposers and scored and ranked the proposals in accordance with the evaluation criteria outlined in the solicitation.

By majority vote, the CSC decided to forego Second-Tier proceedings and recommended the fourth highest-ranked firm, EAC, to negotiate this PSA. See Table A.

Table A.
Firm
Total Adjusted Qualitative Points
Total Adjusted Ordinal Score Final Ranking
HDR ENGINEERING, INC 394 6 1
ARDURRA GROUP, INC 384 12 2
NIFAH & PARTNERS CONSULTING ENGINEERS, INC 378 13 3
EAC CONSULTING, INC 376 17 4
CES CONSULTANTS, INC 367 18 5
JSM & ASSOCIATES, LLC 365 21 6
CSA CENTRAL, INC 363 21 7
GFT INFRASTRUCTURE, INC 374 22 8
CONEMCO ENGINEERING, INC 356 24 9
ALLY ENGINEERING SERVICES, INC 351 31 10
KEITH AND ASSOCIATES, INC d/b/a KEITH 365 33 11
A. D. A. ENGINEERING, INC 355 37 12
THE RODERICK GROUP, LLC d/b/a ARDMORE RODERICK 329 45 13
SGM ENGINEERING, INC 332 47 14
ATKINSREALIS USA, INC 342 48 15
The Negotiation Committee was approved by the County Mayor�s designee on January 30, 2026. (See Attachment C: Negotiation Authorization, List of Respondents, and Tabulation Sheets).

The Negotiation Committee began negotiations with the fourth-highest ranking firm, EAC, on March 3, 2026, and concluded negotiations on March 10, 2026.

VENDOR(S) RECOMMENDED FOR AWARD
The table below depicts a summary of the recommended firm.

Vendor Name Principal Address Local Address Number of Employee Residents*
1) Miami-Dade County
2) Percentage (%) Principal
EAC Consulting, Inc. 5959 Waterford District Drive, Suite 410, Miami, FL 33126 5959 Waterford District Drive, Suite 410, Miami, FL 33126 36% Rick Crooks, P.E.
40.91%
*Pursuant to R-1011-15, the percentage of employee residents is the percentage of the vendor�s employees who reside in Miami-Dade County as compared to the vendor�s total workforce.

The sub-consultants/subcontractors for this project are Architects International, Inc., Botas Engineering, Inc., Jacobs Engineering Group, Inc., M C Harry & Associates, Inc., Pinnacle Consulting Enterprises, Inc., and R J Behar & Company, Inc.

DUE DILIGENCE
Pursuant to R-187-12, MDAD conducted due diligence in accordance with the Strategic Procurement Department (SPD) guidelines to determine vendor responsibility, including verifying corporate status and that no performance or compliance issues exist. The lists referenced include the Capital Improvements Information System, the SBD Division database, Sunbiz, the Tax Collector�s Office, convicted vendors, debarred vendors, delinquent contractors, and the federal excluded parties list. Also examined as part of this due diligence: Florida Division of Business and Professional Regulation. There were no adverse findings relating to vendor responsibility.

A review of the County�s Capital Improvements Information System showed that the recommended vendor has an average evaluation score of 3.8 out of a possible 4.0, indicating good performance. (See Attachment D: Contractor Evaluations Report).

According to the Firm History Report provided by SPD, within the last three (3) years, EAC has received eight (8) contracts as a Prime Contractor totaling $8,458,313.00. For the period November 2016 � October 2022, EAC received nine (9) contracts as a Prime Contractor with a value of $28,148,314.00. The total amount awarded to EAC as prime is $36,606,627.00. (See Attachment E: A/E Firm History Report).
APPLICABLE ORDINANCES AND MEASURES
The table below lists various legislative policies and whether they apply to this item.

Title Legislation Applicable (Yes or No) Notations
In-house Capabilities Resolution R-1204-05 Yes MDAD evaluated and determined that MDAD does not have the in-house capabilities to perform threshold inspections and construction services due to the multidisciplinary expertise and workforce size required for services in this discipline.
Consultants� Competitive Negotiation Act Florida Statute 287.055 Yes
Local Preference Code Section 2-8.5 Yes
Local Certified Veteran Business Enterprise Preference Code Section 2-8.5.1 Yes
Small Business Enterprise - Architecture and Engineering Code Section 2-10.4.01 and Implementing Order 3-32 Yes SBE - A&E: 18 percent
Small Business Enterprise - Services Code Section 2-8.1.1.1.1 and Implementing Order 3-41 No
Small Business Enterprise - Goods Code Section 2-8.1.1.1.2 and Implementing Order 3-41 No
Sea Level Rise Ordinance 14-79 Yes Pursuant to Miami-Dade County Ordinance 14-79, all activity as a result of this contract, including building elevation, installation of mechanical and electrical systems, and building and infrastructure design plans shall consider sea level rise projections and potential impacts as best estimated at the time of the project, using the regionally consistent Unified Sea Level Rise Projections, during all project phases including but not limited to planning, design, and construction, in order to ensure that infrastructure projects will function properly for fifty (50) years or the design life of the project, whichever is greater.
Sustainable Buildings Program Implementing Order 8-8 Yes All activity shall comply with the County�s �Sustainable Buildings Program�, more specifically, (i) Resolutions No. R-617-17; (ii) Sections 2-1 of the Miami-Dade County Code; BCC Rule 5.10 and Chapter 9; Article III, Section 9-71 through 9-75, of the Code, in addition to Implementing Order (I.O.) 8-8, which established a County policy to incorporate, wherever practical, Green Building Practices into the planning, budgeting, design, construction, operations, management, renovation, maintenance and decommissioning of public projects.
Art in Public Places Code Section 2-11.15 No
Buy American Iron and Steel Procurement Program Ordinance 21-22 No
Office of Inspector General Fee Code Section 2-1076 Yes



__________________________
Jimmy Morales
Chief Operating Officer