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RESOLUTION AUTHORIZING ADDITIONAL EXPENDITURE AUTHORITY IN THE AMOUNT OF $187,000.00 FOR A TOTAL MODIFIED CONTRACT AMOUNT OF $783,851.00 FOR CONTRACT NO. BW7172-2/29, AUTOMATED FINGERPRINTING ID SYSTEM AND MAINTENANCE, FOR MIAMI-DADE CORRECTIONS AND REHABILITATION DEPARTMENT AND THE COMMUNITY SERVICES DEPARTMENT; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO EXECUTE SUPPLEMENTAL AGREEMENT NO. 3 AND EXERCISE ALL PROVISIONS OF THE CONTRACT, INCLUDING ANY CANCELLATION OR EXTENSIONS, PURSUANT TO SECTION 2-8.1 OF THE COUNTY CODE AND IMPLEMENTING ORDER 3-38

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WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying County Mayor�s memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that:

Section 1. This Board authorizes additional expenditure authority in the amount of $187,000.00 for a total modified contract amount of $783,851.00 for Contract No. BW7172-2/29, Automated Fingerprinting ID System and Maintenance, for Miami-Dade Corrections and Rehabilitation Department and the Community Services Department.

Section 2. This Board authorizes the County Mayor or County Mayor�s designee to execute Supplemental Agreement No. 3, in substantially the form attached and made a part hereof, and exercise all provisions of the contract, including any cancellation or extensions, pursuant to section 2-8.1 of the County Code and Implementing Order 3-38.

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Date:

To: Honorable Chairman Anthony Rodriguez
and Members, Board of County Commissioners

From: Daniella Levine Cava
Mayor

Subject: Request for Additional Expenditure Authority to Contract for Automated Fingerprinting ID System and Maintenance

STAFF RECOMMENDATION
Executive Summary
This item requests additional expenditure authority for the Miami-Dade Corrections and Rehabilitation Department (MDCR) and Community Services Department (CSD) to upgrade its Automated Fingerprint Identification System (AFIS) equipment and obtain related maintenance services. The additional allocation will enable MDCR and the Juvenile Assessment Center (JAC) of CSD to replace aging and obsolete equipment and align its biometric identification systems with the Miami-Dade Sheriff�s Office (MDSO) migration to a cloud-based AFIS platform, thereby ensuring continued interoperability with state and national biometric databases. This request includes the acquisition of palmprint scanners, LiveScan capture systems, and recurring maintenance and support services necessary to facilitate the transition.

The AFIS is a mission-critical system utilized by MDCR and CSD for intake, booking, and identity verification, as well as for coordination with local, state, and federal law enforcement agencies. The current equipment, originally implemented in 2013, has reached end-of-life status and no longer meets current technology, compatibility, and cybersecurity requirements. Approval of this request will allow MDCR and CSD to maintain uninterrupted operations, preserve compliance with external criminal justice information systems, and continue supporting public safety through reliable and modern biometric identification capabilities.

Recommendation
It is recommended that the Board of County Commissioners (Board) approve additional expenditure authority in the amount of $187,000 for Contract No. BW7172-2/29, Automated Fingerprinting ID System and Maintenance, for MDCR and CSD.

Background
This contract was established by the Board on September 17, 2013, through Resolution No. R-737-13 for an initial five-year term with two, five-year options to renew. The contract provides County departments with access to biometric identification system equipment, software licenses, maintenance, technical support, and related professional services used for fingerprinting, identity verification, intake and processing, and other public safety and security-related operations.

Additional expenditure authority is requested to support MDCR�s and CSD�s need to replace aging AFIS equipment and maintain compatibility with current biometric identification standards. MDSO is transitioning its AFIS environment into a cloud-based platform. The requested expenditure authority will allow MDCR and CSD to align its biometric capture systems with this MDSO migration and ensure continued interoperability with the Florida Department of Law Enforcement (FDLE) statewide AFIS, as well as national biometric databases utilized for criminal justice identification and information sharing.

MDCR�s and CSD�s existing equipment, implemented in 2013, has reached end-of-life status and no longer meets current operational, security, and technology requirements. To support continuity of operations, the requested authority includes upgraded LiveScan biometric capture equipment consisting of full-size ten-print and palm capture cabinet stations designed for high-volume intake environments, desktop ten-print capture workstations for office and secondary processing locations, and related integrated system components. These systems include LiveScan software, FBI-compliant high-resolution scanners, computers with touch-screen monitors, uninterrupted power supply units, installation services, warranty coverage, and ongoing maintenance and support. The upgraded equipment will allow staff to electronically capture, review, verify, and transmit fingerprint and palmprint records in real time to local, state, and federal law enforcement systems.

Scope
The impact of this item is countywide in nature.

Delegated Authority
If this item is approved, the County Mayor or County Mayor�s designee will have the authority to execute Supplemental Agreement No. 3 and exercise all provisions of the contract, including any cancellation or extensions, pursuant to Section 2-8.1 of the County Code and Implementing Order 3-38.

Fiscal Impact/Funding Source
This contract expires on September 30, 2028, and has an existing cumulative allocation of $596,851. If this request is approved, the contract will have a modified cumulative allocation of $783,851. The requested increase in expenditure authority is based on a detailed cost estimate for the upgrade of AFIS equipment and associated maintenance services required for the remainder of the contract term.

Department Existing Cumulative Allocation Additional Allocation Requested Modified Cumulative Allocation Funding Source Budgeted
MDCR $473,997 $150,000 $623,997 General Fund FY 25-26 Adopted Budget, Volume 2, Page 54, Other Operating
CSD $69,447 $37,000 $106,447 State Funds FY 25-26 Adopted Budget, Volume 3, Page 150, Operating Expenditures, Other Operating
Aviation $53,407 $0 $53,407 N/A N/A
Total $596,851* $187,000 $783,851
*This contract was established by the Board with an allocation of $6,072,000 for the initial five-year term with two, five-year options to renew. MDSO�s allocation of $4,421,378 was since removed and transferred to MDSO�s system.

Track Record/Monitor
Natalya Vasilyeva of the Strategic Procurement Department (SPD) is the Division Director.

Awarded Vendor
Vendor Principal Address Local Address Principal
Idemia Identity & Security USA LLC 11951 Freedom Drive Reston, VA None Matthew Cole

Due Diligence
Pursuant to Resolution No. R-187-12, due diligence was conducted in accordance with SPD�s Procurement Guidelines to determine vendor responsibility, including verifying corporate status and that there are no performance and compliance issues through various vendor responsibility lists and a keyword internet search. The lists that were referenced included convicted vendors, debarred vendors, delinquent contractors, suspended vendors, and federal excluded parties. There were no adverse findings relating to vendor responsibility.

Applicability of Ordinances and Contract Measures
� The two percent User Access Program applies where permitted by funding source.
� The Small Business Enterprise measures and Local Preference do not apply.
� The Living Wage Ordinance does not apply.



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Arnold Palmer
Chief of Public Safety