Miami-Dade Legislative Item
File Number: 202499
Printable PDF Format Download Adobe Reader    Clerk's Official Copy   

File Number: 202499 File Type: Resolution Status: Adopted
Version: 0 Reference: R-102-21 Control: Board of County Commissioners
File Name: REDISTRICTING Introduced: 12/17/2020
Requester: Internal Services Cost: Final Action: 2/17/2021
Agenda Date: 2/17/2021 Agenda Item Number: 8F3
Notes: Title: RESOLUTION APPROVING AWARD OF CONTRACT NO. RFP-01535 TO ARCBRIDGE CONSULTING AND TRAINING, INC. FOR THE PURCHASE OF COMMISSION REDISTRICTING CONSULTANT SERVICES FOR THE REGULATORY AND ECONOMIC RESOURCES DEPARTMENT IN A TOTAL AMOUNT NOT TO EXCEED $124,750.00 FOR THE PROJECT TERM; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE TO EXECUTE SAME FOR AND ON BEHALF OF MIAMI-DADE COUNTY AND TO EXERCISE ALL PROVISIONS OF THE CONTRACT, INCLUDING ANY CANCELLATION OR EXTENSION PROVISIONS, PURSUANT TO SECTION 2-8.1 OF THE CODE OF MIAMI-DADE COUNTY, FLORIDA AND IMPLEMENTING ORDER 3-38
Indexes: NONE
Sponsors: NONE
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 2/17/2021 8F3 Adopted P
REPORT: Commissioner Martinez asked for reassurance that the vendor meet with each member of the Board before devising a redistricting map and before presentation to the public. Ms. Namita Uppal, Chief Procurement Office, Internal Services Department (ISD), in response to Commissioner Hardemon’s inquiry, stated that the request for proposal (RFP) for the services in the proposed resolution was properly advertised, and she explained that RFPs of this nature often only yielded two to three proposals from potential vendors. Commissioner Hardemon expressed concern that ARCBridge was not a local vendor and had no employees with the company resided with Miami-Dade, given the varying differences between communities. Ms. Lourdes Gomez, Director, Department of Regulatory and Economic Resources (RER), assured the Board that the RER staff, who managed the 2010 census process, and would manage this contract and work with ARCBridge to familiarize them with all County communities, and provide assistance in arranging the various meeting all the Commissioners and regional public meeting required. She noted the vendor must adhere to the federal redistricting process and consider historical communities of interest and specific minority voting in their analyses. There being no further questions or comments, the Board proceeded to vote on the proposed resolution, as amended.

Board of County Commissioners 2/2/2021 8F2 Deferred 2/17/2021 P
REPORT: In response to Commissioner Martinez’s inquiry regarding Archbridge Consulting and Training, Inc.’s qualifications and the selection process, Chief Operations Officer Jimmy Morales, Office of the Mayor, stated the selection and procurement process was done competitively by the prior County Administration. He noted the Evaluation Committee ranked the company Number 1. Ms. Lourdes Gomez, Director, Regulatory and Economic Resources (RER) Department, stated she did not have any additional information regarding the consultant related to a specific case in which the subject firm was involved in litigation. Responding to Commissioner Garcia’s question regarding the redistricting process, Chief Operations Officer Morales suggested deferral of this item to the next Board meeting and that Archbridge Consulting and Training, Inc., be asked to attend the meeting to respond to questions. There being no further discussion, the Board proceeded to defer the foregoing proposed resolution to its February 17, 2021, Board meeting. Chairman Diaz asked Chief Operations Officer Morales to brief each Commissioner on this issue. Commissioner Monestime requested a point of personal privilege and recognized City of North Miami Beach Commissioner Daniela Jean.

Board of County Commissioners 1/21/2021 Per Ord 20-38, item placed by BCC Chair without committee review and is not subject to 4-day rule

County Attorney 12/30/2020 Assigned Oren Rosenthal 12/30/2020

Office of Agenda Coordination 12/30/2020 Assigned County Attorney 12/30/2020
REPORT: Item Returned

County Attorney 12/30/2020 Assigned Office of Agenda Coordination 12/30/2020
REPORT: Item Returned

County Attorney 12/30/2020 Assigned Oren Rosenthal 12/30/2020

Office of Agenda Coordination 12/29/2020 Assigned County Attorney 2/2/2021
REPORT: ISD-Pending Jan Cmte Cycle-Administration will be requesting that this item be “Waived” to the January 20th BCC after item is heard at Cmte-No Sponsor-County Attorney:ARF attached missing signature- Attachments:Recommendation for Approval to Award Commission Redistricting Consultant Services-Page Numbers:36 - Note: Revised memo

County Attorney 12/29/2020 Assigned Office of Agenda Coordination 12/29/2020

Office of Agenda Coordination 12/28/2020 Assigned County Attorney 2/2/2021
REPORT: ISD - Pending Jan Cmte Cycle - Administration will be requesting that this item be “Waived” to the January 20th BCC after item is heard at Cmte - No Sponsor -County Attorney: Oren Rosenthal - Attachments: Recommendation for Approval to Award Commission Redistricting Consultant Services - Page Numbers: 36 - Note: Revised Memo

County Attorney 12/21/2020 Assigned Office of Agenda Coordination 12/21/2020

County Attorney 12/18/2020 Assigned Oren Rosenthal 12/21/2020

Office of Agenda Coordination 12/17/2020 Assigned County Attorney 2/2/2021
REPORT: ISD-Pending Jan Cmte Cycle-Administration will be requesting that this item be “Waived” to the January 20th BCC after item is heard at Cmte-No Sponsor-County Attorney:ARF attached missing signature- Attachments:Recommendation for Approval to Award Commission Redistricting Consultant Services-Page Numbers:36

Ed Marquez 12/17/2020 Assigned Office of Agenda Coordination 12/17/2020 12/17/2020

Legislative Text


TITLE
RESOLUTION APPROVING AWARD OF CONTRACT NO. RFP-01535 TO ARCBRIDGE CONSULTING AND TRAINING, INC. FOR THE PURCHASE OF COMMISSION REDISTRICTING CONSULTANT SERVICES FOR THE REGULATORY AND ECONOMIC RESOURCES DEPARTMENT IN A TOTAL AMOUNT NOT TO EXCEED $124,750.00 FOR THE PROJECT TERM; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE TO EXECUTE SAME FOR AND ON BEHALF OF MIAMI-DADE COUNTY AND TO EXERCISE ALL PROVISIONS OF THE CONTRACT, INCLUDING ANY CANCELLATION OR EXTENSION PROVISIONS, PURSUANT TO SECTION 2-8.1 OF THE CODE OF MIAMI-DADE COUNTY, FLORIDA AND IMPLEMENTING ORDER 3-38

BODY
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board approves award of Contract No. RFP-01535 to ARCBridge Consulting and Training, Inc. for the purchase of commission redistricting consultant services for the Regulatory and Economic Resources Department, in substantially the form attached and made a part hereof, in a total amount not to exceed $124,750.00 for the project term, and authorizes the County Mayor or County Mayor’s designee to execute same for and on behalf of Miami-Dade County and to exercise all provisions of the contract, including any cancellation or extension provisions, pursuant to 2-8.1 of the Code of Miami-Dade County and Implementing Order 3-38.

HEADER
Date:

To: Honorable Acting Chairwoman Rebeca Sosa
and Members, Board of County Commissioners

From: Daniella Levine Cava
Mayor

Subject: Recommendation for Approval to Award Commission Redistricting Consultant Services

STAFF RECOMMENDATION
Recommendation
It is recommended that the Board of County Commissioners (Board) approve a competitive contract award, Contract No. RFP-01535, Commission Redistricting Consultant Services, for the Regulatory and Economics Resources Department. Pursuant to Section 2-2412(c) of the Code of Miami-Dade County, this item requires Board approval due to the nature of the services. The previous contract for these services, RFQ777, was awarded by the Board through Resolution No. R-499-11 on June 21, 2011 with an allocation of $138,000, and was subsequently modified by the Board through Resolution No. R-161-13 for $24,300 in additional expenditure authority, for a cumulative allocation of $162,300. The contract was allowed to expire on March 20, 2013 following the conclusion of all deliverables under the contract. These services are needed every 10 years. Following the release of decennial census data, the County is required to amend the Commission District boundaries in accordance with the Home Rule Charter and applicable law.

The contract provides for redistricting consulting services to include participating in public meetings, performing community outreach efforts, developing redistricting plans, conducting performance tests on districts to ensure compliance with Section 2 of the Federal Voting Rights Act, and additional services outlined in the contract. The Scope of Services outlines attendance requirements by the Redistricting Consultant at meetings of the Redistricting Citizens Advisory Board, Board or committee thereof, 13 community outreach meetings, and four regional meetings. Additional meetings, beyond those outlined in the Scope of Services, are subject to an hourly rate. The completion of work shall allow for final adoption of the revised Commission District Boundaries by December 2021.

The County issued a competitive Request for Proposals on May 7, 2020 to obtain proposals from vendors that have the experience and capabilities to provide the requested redistricting consulting services. Over 4,300 vendors were notified, of which 59 downloaded the solicitation, and four submitted proposals. Award is being recommended to the highest ranked, responsive and responsible proposer.

Approval of this award is time sensitive due to candidate qualification requirements outlined in the Miami-Dade County Charter. In addition, all contractual milestones are based on qualification for the August 2022 election. The consultant’s work is expected to begin in February 2021, ahead of the release of the Census data on or before April 1, 2021. The contract requires that the consultant produce any resulting redistricting ordinance for final adoption by the Board no later than December 2021.

Scope
The scope of this item is countywide in nature.

Fiscal Impact/Funding Source
The fiscal impact for the project term is $124,750. The contract will become effective on the date of the parties’ execution and will continue through the completion of the redistricting process, and expire after completion of any optional work requested by the County. The allocation under this new contract is lower than the previous contract price as the highest ranked proposer proposed competitive pricing.

Department Allocation Funding Source Contract Manager
Regulatory and Economic Resources $124,750 General Fund Kimberly Brown
Total: $124,750

Track Record/Monitor
Jessica Tyrrell of the Internal Services Department is the Procurement Contracting Manager.

Delegated Authority
If this item is approved, the County Mayor or County Mayor’s designee will have the authority to exercise all provisions of the contract, including any cancellation or extension provisions, pursuant to Section 2-8.1 of the County Code and Implementing Order 3-38.

Vendor Recommended for Award
A Request for Proposals was issued under full and open competition. Four proposals were received in response to the solicitation. The Competitive Selection Committee recommended that the County enter into negotiations with ARCBridge Consulting & Training, Inc. (ARCBridge), the highest ranked proposer. ARCBridge’s proposal demonstrated it has the experience, qualifications and past performance in providing similar services.

Pursuant to Resolution No. R-477-18, the highest-ranked proposer is recommended in accordance with the method of award per the solicitation and is non-local. There is a lack of local participation due to a limited number of local vendors offering these services.

Vendor Principal Address Local Address* Number of Employee Residents Principal
1) Miami-Dade
2) Percentage*
ARCBridge Consulting & Training, Inc. 21515 Ridgetop Circle Number 290
Sterling, VA None 0 Subash “Sam” Mathur
0%
*Provided pursuant to Resolution No. R-1011-15. Percentage of employee residents is the percentage of vendor’s employees who reside in Miami-Dade County as compared to the vendor’s total workforce.

Vendors Not Recommended for Award
Vendor Local Address Reason for Not Recommending
Dario Moreno, Inc. Yes Evaluation Scores/Ranking
FrontWater, LLC dba Mapfigure Consulting No
Election Data Services, Inc. No Deemed non-responsive by the County Attorney’s Office (opinion attached)

Due Diligence
Pursuant to Resolution No. R-187-12, due diligence was conducted in accordance with the Internal Services Department’s Procurement Guidelines to determine vendor responsibility, including verifying corporate status and that there are no performance and compliance issues. The lists that were referenced included convicted vendors, debarred vendors, delinquent contractors, suspended vendors, and federal excluded parties. There were no adverse findings relating to vendor responsibility.

Pursuant to Resolution No. R-140-15, prior to re-procurement, a full review of the scope of services was conducted to ensure the replacement contract reflects the County’s current needs. The review included conducting market research, posting a draft solicitation for industry comment, and holding meetings and drafting sessions with the user department. Minor changes were made to the scope, as the redistricting requirements and services remain the same, in accordance with the Home Rule Charter and applicable law.

Applicable Ordinances and Contract Measures
• The two percent User Access Program provision applies.
• The Small Business Enterprise Selection Factor and Local Preference were applied but did not impact the award recommendation.
• The Living Wage does not apply.


Attachment



________________________
Edward Marquez
Chief Financial Officer



Home  |   Agendas  |   Minutes  |   Legislative Search  |   Lobbyist Registration  |   Legislative Reports
2022 BCC Meeting Calendar  |   Miami-Dade County Code of Ordinances   |   ADA Notice  |  

Home  |  Using Our Site  |  About Phone Directory  |  Privacy  |  Disclaimer

E-mail your comments, questions and suggestions to Webmaster  

Web Site © 2022 Miami-Dade County.
All rights reserved.