Legislative Matter

Miami-Dade Legislative Item
File Number: 071776

Printable PDF Format

File Number: 071776

File Type: Bid Awards

Status: Approved

Version: 0

Reference:

Control: Health and Public Safety Committee

File Name: EXPANSION OF THE COURTROOMS & ADMINISTRATION FACILITIES

Introduced: 6/5/2007

Requester: General Services Administration Department

Cost:

Final Action: 7/10/2007

Agenda Date: 7/10/2007

Agenda Item Number: 8F3A

Notes:

Title:

CONTRACT AWARD RECOMMENDATION FOR UPDATE OF THE EXISTING MASTER PLAN FOR THE EXPANSION OF THE COURTROOMS AND ADMINISTRATION FACILITIES - PROJECT NO: A05-GSA-06 GOB; CONTRACT NO: Z00019-A05-GSA-06 GOB 180-71616

Indexes:	COURTS
	REMODELING

Sponsors:

NONE

Sunset Provision: No

Effective Date:

Expiration Date:

Registered Lobbyist:

None Listed

Legislative History
Acting Body	Date	Agenda Item	Action	Sent To	Due Date	Returned	Pass/Fail

Board of County Commissioners	7/10/2007	8F3A	Approved				P
REPORT:	Responding to Commissioner Gimenez’ question whether the option to retain consultant services to assist the County in moving the projects forward at no additional cost was considered, Ms. Wendy Norris GSA noted the consultants would be available at no cost if questions arose on specific GOB projects. Hearing no further comments, the Board proceeded to vote on the foregoing proposed ordinance as presented. Following the Board’s approval of the foregoing ordinance, it was moved by Commissioner Moss that the ordinance be reconsidered for further discussion. This motion was seconded by Commissioner Gimenez, and upon being put to a vote, passed 10-0. (Abs: Heyman, Seijas, Sorenson, Martinez and Souto) Commissioner Jordan expressed concern that small businesses were unable to comply with the rigid requirements and specifications in this RFP, which did not grant them the opportunity to participate in this contract. She pointed out the intention of this contract was to expand an existing plan. Mr. Rick Martinez, Director, Facilities for the Courts, spoke on behalf of Chief Judge Farina and noted the intent was to request a specific type of experience and specialty to find the proper planner for this project; and prevent architects from becoming Court planners. Responding to Commissioner Jordan’s question whether a portion of this work could be performed by small businesses, Ms. Norris noted this contract was only a small portion of the master plan and there would be ample opportunities for small business participation in this project. She further noted that the architect awarded this contract would not be allowed to participate in the future projects of this Facility. Commissioner Jordan asked the General Services Administration Director to review the County’s specifications and certification requirements for Small Business participation in the expansion of the Court Facilities Complex to determine whether it was too rigid or being done by design.

Health and Public Safety Committee	6/14/2007	3E	Forwarded to the BCC by the Chairperson due to lack of a quorum		7/10/2007

County Manager	6/5/2007		Assigned	Roger Carlton	5/29/2007	6/4/2007

County Manager	6/5/2007		Assigned	County Attorney	9/4/2007
REPORT:	GSA(HPSC-6/14/2007,FUNDING PAGES,DBD WORKSHEET)

Legislative Text

TITLE
CONTRACT AWARD RECOMMENDATION FOR UPDATE OF THE EXISTING MASTER PLAN FOR THE EXPANSION OF THE COURTROOMS AND ADMINISTRATION FACILITIES - PROJECT NO: A05-GSA-06 GOB; CONTRACT NO: Z00019-A05-GSA-06 GOB 180-71616

HEADER
Date:
�
To: Honorable Chairman Bruno A. Barreiro
and Members, Board of County Commissioners
�
�
From: George M. Burgess
County Manager

Subject:Contract Award Recommendation for Update of the Existing Master Plan for the Expansion of the Courtrooms and Administration Facilities - Project No: A05-GSA-06 GOB; Contract No: Z00019-A05-GSA-06 GOB 180-71616

STAFF RECOMMENDATION

Scope
PROJECT NAME: Update of the Existing Master Plan for the Expansion of the Courtrooms and Administration Facilities

PROJECT NO: A05-GSA-06 GOB 180-71616

CONTRACT NO: Z00019-A05-GSA-06 GOB180-71616

PROJECT DESCRIPTION: To provide an update to the existing Master Plan concluded in 2002 in order to evaluate future needs and provide design standards for the expansion of Courts Facilities, to include but not limited to; planning and analysis, master planning, feasibility studies, programming, and site development analysis.

PROJECT LOCATION: Various site locations

PROJECT SITES: LOCATION DIST ESTIMATE T-S-R
#71616- TBD 30 $247,281.00 54-01-41

PRIMARY COMMISSION
DISTRICT: District 5 Bruno A. Barreiro

APPROVAL PATH: Board of County Commissioners

OCI A&E PROJECT
NUMBER: A05-GSA-06 GOB 180-71616

USING DEPARTMENT: Administrative Office of the Courts

MANAGING DEPARTMENT: General Services Administration

Fiscal Impact / Funding Source

PTP FUNDING: No

GOB FUNDING: Yes
GOB
GOB PROJECT / DESCRIPTION ALLOCATION
GOB PROJECT: 180-GOB - Additional Courtrooms $247,281.00 And Administration Facilities

AWARD�
CAPITAL BUDGET BUDGET PROJECT / DESCRIPTION ESTIMATE
PROJECT: 305200-ADDITIONAL COURTROOMS AND
ADMINISTRATION FACILITIES $247,281.00
Book Page: 31 �Funding Year: Prior year's
funding

PROJECT TECHNICAL
CERTIFICATION
REQUIREMENTS: A minimum of three (3) Court Facility design/programming projects completed within the last ten (10) years, with a minimum previous experience in needs assessment for a large court facility complex with a minimum constructed area of 125,000 Sq. Ft.

TYPE CODE DESCRIPTION
Prime 14.00 ARCHITECTURE

NTPC'S DOWNLOADED: 45

PROPOSALS RECEIVED: 2

CONTRACT PERIOD: 730 Seven hundred and thirty days after execution of the Agreement by the parties. The total time to complete the three Phases is 270 (Two Hundred and Seventy) calendar days. The remaining 460 (Four Hundred and Sixty) days are being allotted to allow the County the option to retain the Consultant's services at no additional cost, to assist the County as we move forward with the various construction projects.

CONTINGENCY PERIOD: 73

IG FEE INCLUDED IN
BASE CONTRACT: Yes

ART IN PUBLIC PLACES: No

BASE ESTIMATE: $226,000.00 Two Hundred and Twenty-Six Thousand Dollars

BASE CONTRACT AMOUNT: $215,710.00 Two Hundred and Fifteen Thousand Seven Hundred and Ten Dollars

CONTINGENCY
ALLOWANCE (SECTION
2-8.1 MIAMI DADE
COUNTY CODE): TYPE PERCENT AMOUNT COMMENT
PSA 10% $21,571.00 Ordinance No. 00-65

REIMBURSABLE
EXPENSES : $10,000.00 4.20% This sum is provided to reimburse the Consultant for pre-authorized expenses such as travel expenses and printing costs.

TOTAL DEDICATED
ALLOWANCE: $10,000.00

TOTAL AMOUNT: $247,281.00

Track Record / Monitor

EXPLANATION: The Consultant will not be eligible to render services under a design contract executed pursuant to this study.

SUBMITTAL DATE: 8/18/2006

ESTIMATED NOTICE
TO PROCEED: 7/20/2007

PRIME CONSULTANT: Sixto Architect Inc.

COMPANY PRINCIPAL: Rafael Sixto, A.I.A.

COMPANY QUALIFIERS: Rafael Sixto, A.I.A.

COMPANY EMAIL ADDRESS: [email protected]

COMPANY STREET ADDRESS: 1501 Venera Avenue, Suite 320A

COMPANY CITY-STATE-ZIP: Coral Gables, Florida 33146

YEARS IN BUSINESS: 6

PREVIOUS CONTRACTS
WITH COUNTY IN THE
LAST FIVE YEARS: The total sum for Miami-Dade County contracts where Sixto Architect, Inc. acted as Prime Consultant within the past five (5) years is $271,700.00 (Two Hundred Seventy-One Thousand and Seven Hundred Dollars).

SUBCONSULTANTS: Carter Goble Associates, Inc.
Dan L. Wiley & Associates, Inc.

MINIMUM QUALIFICATIONS
EXCEED LEGAL
REQUIREMENTS: No

REVIEW COMMITTEE: MEETING DATE: 3/8/2006�SIGNOFF DATE: 3/12/2006

RESPONSIBLE WAGES: No

REVIEW COMMITTEE
ASSIGNED CONTRACT
MEASURES: MEASURE GOAL COMMENT
CBE 0.00% No Measures
CWF 0.00% Not Applicable

MANDATORY CLEARING
HOUSE: N/A

CONTRACT MANAGER
NAME/PHONE/EMAIL: Fernando Ponassi 305-375-3965 [email protected]

PROJECT MANAGER
NAME/PHONE/EMAIL: Jose Requejo 305-375-4110 [email protected]

Background

BACKGROUND: Miami-Dade County needs to undertake an assessment study of the existing Master Plan for the Courts concluded in 2002, which was intended to provide the foundation for the expansion of court facilities in the County. This assessment study will serve as an evaluation of the future needs of the County Courts and will provide design standards for facilities needed to support the essential operation of the judicial system, while meeting the needs for public access to justice, representing the respect and pride of the community in its basic institutions, and reflecting the dignity of the County's judicial officers and the local justice system.

____________________________________________________________________________________

BUDGET APPROVAL
FUNDS AVAILABLE: _________________________ ______
OSBM DIRECTOR DATE

APPROVED AS TO
LEGAL SUFFICIENCY: _________________________ ______
COUNTY ATTORNEY DATE

_________________________ ______
ASSISTANT COUNTY MANAGER DATE

CLERK DATE _______
DATE