TITLE
RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT BETWEEN MIAMI-DADE COUNTY AND SHAW ENVIRONMENTAL, INC. FOR CRANE PROGRAM ENGINEERING SERVICES IN THE AMOUNT OF $2,475,000, CONTRACT NO. E10-SEA-01; AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO EXECUTE THE AGREEMENT FOR AND ON BEHALF OF MIAMI-DADE COUNTY AND TO EXERCISE ANY TERMINATION AND RENEWAL PROVISIONS THEREIN

BODY
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board:
Section 1. Approves the execution of a Professional Services Agreement between Miami-Dade County and Shaw Environmental, Inc. in the amount of $2,475,000 for Crane Program Engineering Services, in substantially the form attached hereto and made part hereof.
Section 2. Authorizes the Mayor or designee to execute the Professional Services Agreement after review and approval by the County Attorney�s Office; and to exercise any cancellation and renewal provisions therein.

HEADER
Date:


To: Honorable Chairman Joe A. Martinez
and Members, Board of County Commissioners


From: Honorable Carlos A. Gimenez
County Mayor

Subject: Contract Award Recommendation for Crane Program Engineering Services - Project No.: 2010-035; Contract No.: E10-SEA-01, to Shaw Environmental, Inc.

STAFF RECOMMENDATION
Recommendation
The attached Professional Services Agreement (PSA) between Shaw Environmental, Inc. and Miami-Dade County has been prepared by Miami-Dade Seaport Department and is recommended for approval for a total contract amount of $2,475,000.00.


Delegation of Authority - The authority requested by the County Mayor or County Mayor's designee to execute and implement this contract is consistent with those authorities granted under the Code of Miami-Dade County. Additional delegation of authorities requested for this contract are as follows:
Section IX of the PSA stipulates that any and all disputes shall be decided by the Director of the Miami-Dade Seaport Department. Section XVIII of the PSA has an option to extend the contract time for two one-year periods over the effective four year term at the discretion of the County Mayor or County Mayor's designee.

MANAGER'S BACKGROUND
Scope
PROJECT NAME: Crane Program Engineering Services


PROJECT NO: 2010-035

CONTRACT NO: E10-SEA-01

PROJECT
DESCRIPTION: General Gantry Crane Program Engineering and Consulting Services: Services include but are not limited to work related to general crane engineering; general crane infrastructure engineering of the crane systems; rail and structural support systems (including, but is not limited to, the rail structure and the wharf systems which support the cranes); operational and maintenance analysis and studies of the Port of Miami gantry cranes, support systems, and cargo handling equipment (to include, but is not limited to spreaders). This work covers crane program assistance; project assistance and management; repair and maintenance procedures; inspections; assessments; disaster and damage recovery reports; claims assistance; calculations; testing; reports, other specialty crane engineering assistance and any supportive tasks ancillary to the primary scope of services.
Other services include crane procurement oversight and technical assistance to purchase, design, fabricate, erect, install, commission, ship, deliver, re-commission, test and certification of gantry cranes and cargo handling equipment such as spreaders. Services may include but are not limited to: an on-site engineer at manufacturer�s site during fabrication, erection, installation, commissioning, testing and shipping; specialty engineer trips to manufacturer�s site during design, fabrication, erection, installation, commissioning and testing as well as prior to shipment; review of all of manufacturer�s drawings, calculations, submittals, reports, testing results, and manuals; trips to the Port of Miami for design reviews, project management, delivery, crane start-up, re-commissioning, testing, certification and acceptance; review and adjustment of manufacturer�s spare parts list as required; review of operations and management of on-site third party inspection services as appropriate, and any supportive tasks ancillary to the primary scope of services.

PROJECT
LOCATION: Port of Miami

PROJECT SITES: SITE # LOCATION 1 DIST ESTIMATE T-S-R
#76664 1015 N AMERICA WY 5 $2,475,000.00 54-05-42

PRIMARY
COMMISSION
DISTRICT: District 5 Bruno A. Barreiro


APPROVAL PATH: Board of County Commissioners



OCI A&E PROJECT
NUMBER: E10-SEA-01

USING
DEPARTMENT: Miami-Dade Seaport Department


MANAGING
DEPARTMENT: Miami-Dade Seaport Department



Fiscal Impact / Funding Source

FUNDING SOURCE: SOURCE PROJECT NUM SITE # AMOUNT
Seaport Bonds/Loans 646440 #76664 $2,475,000.00

OPERATIONS COST
IMPACT / FUNDING: Not Applicable, this is a PSA for Crane Program Engineering Services.



MAINTENANCE COST IMPACT / FUNDING:
Not Applicable, this is a PSA for Crane Program Engineering Services.



LIFE EXPECTANCY
OF ASSET: Not Applicable, this is a PSA for Crane Program Engineering Services.



PTP FUNDING: No


GOB FUNDING: No


ARRA FUNDING: No


CAPITAL BUDGET PROJECTS: CAPITAL BUDGET PROJECT # - DESCRIPTION AWARD ESTIMATE
646440- GANTRY CRANE REFURBISHMENT AND $2,133,000.00
UPGRADE
Book Page:82 Funding Year: Adopted Capital Budget Book for
FY 10-11, FY 2010-11 Funds (Seaport Bonds/Loans)

646440- GANTRY CRANE REFURBISHMENT AND $342,000.00
UPGRADE
Book Page:82 Funding Year: Adopted Capital Budget Book for
FY 10-11, FY 2011-12 Funds (Seaport Bonds/Loans)

CAPITAL BUDGET PROJECTS TOTAL: $2,475,000.00


PROJECT
TECHNICAL
CERTIFICATION REQUIREMENTS:
TYPE CODE DESCRIPTION
Prime 5.01 PORT AND WATERWAY SYSTEMS - ENGINEERING DESIGN
Prime 5.06 PORT AND WATERWAY SYSTEMS - CARGO TERMINAL EQUIPMENT DESIGN
Prime 17.00 ENGINEERING CONSTRUCTION MANAGEMENT
Other 5.05 PORT AND WATERWAY SYSTEMS - CARGO TERMINAL DESIGN
Other 5.08 PORT AND WATERWAY SYSTEMS - MARINE ENGINEERING DESIGN
Other 12.00 GENERAL MECHANICAL ENGINEERING
Other 13.00 GENERAL ELECTRICAL ENGINEERING
Other 16.00 GENERAL CIVIL ENGINEERING
Other 19.05 VALUE ANALYSIS AND LIFE-CYCLE COSTING - PORT AND WATERWAY SYSTEMS

SUSTAINABLE
BUILDINGS
ORDINANCE:
(I.O NO. 8-8) Did the Notice to Professional Consultants contain Specific Language requiring compliance with the Sustainable Buildings Program?
YES


NTPC'S
DOWNLOADED: 86


PROPOSALS
RECEIVED: 3



TOTAL CONTRACT
PERIOD: 2190 Days. Excludes Warranty Administration Period
The contract period consists of four (4)
years plus two one-year options to extend
for professional services requested during
the initial term, which equals six (6) years.
These two (2) one-year options to extend are
based solely on the approval of the County
Mayor or County Mayor's designee.


CONTINGENCY
PERIOD: 146 Days. Based on the initial four year term of the contract.


IG FEE INCLUDED IN
BASE CONTRACT: Yes


ART IN PUBLIC
PLACES: No


BASE ESTIMATE: $2,250,000.00



BASE CONTRACT
AMOUNT: $2,250,000.00



OPTION TO EXTEND:
AMOUNT: DAYS: EXTENSION COMMENT:
$0.00 730 These two (2) one-year options to extend are based solely on the approval of the County Mayor or County Mayor�s designee.

CONTINGENCY
ALLOWANCE
(SECTION 2-8.1
MIAMI DADE
COUNTY CODE):
TYPE PERCENT AMOUNT COMMENT
PSA 10% $225,000.00



TOTAL DEDICATED ALLOWANCE: $0.00


TOTAL AMOUNT: $2,475,000.00



Track Record / Monitor

SBD HISTORY OF VIOLATIONS: None


EXPLANATION: A Notice to Professional Consultants (NTPC) was advertised on January 4, 2011. Three proposals were submitted on February 11, 2011, in response to the NTPC. All three respondents were found in compliance with the required Experience and Qualification stipulation denoted in the NTPC. The Competitive Selection Committee (CSC) appointed by the County Manager conducted a First Tier Screening on March 1, 2011 to evaluate the proposals received. Based on the CSC's professional expertise and by a majority vote, the CSC shortlisted the three respondents and conducted a Second Tier Screening with oral presentations on March 22, 2011. All three firms were evaluated in accordance with Administrative Order 3-39. The final ordinal ranking of the firms were as follows: Firm No. 1, Shaw Environmental, Inc. received 8 points; Firm No. 2, HDR Engineering, Inc. received 11 points; and Firm No. 3, PB Americas, Inc. received 11 points. Based on the above results, the CSC recommended that negotiations be conducted with Shaw Environmental, Inc. The County Manager concurred with the CSC and on April 29, 2011, the first negotiation meeting was held.

After three negotiations, the Negotiation Committee arrived at a lump sum price that was fair and reasonable for oversight and technical assistance to purchase, design, fabricate, erect, install, commission, ship, deliver, re-commission, test and certify new gantry cranes 13, 14 and possibly 15 and 16. The approved project schedule negotiated is also attached with the proposal. There is additional capacity in the Professional Services Agreement to accommodate additional crane program assistance; project assistance and management; repair and maintenance procedures; inspections; assessments; disaster and damage recovery reports; claims assistance; calculations; testing; reports and other specialty crane engineering assistance. There are two evaluations on record in the Capital Improvement Information System for Shaw Environmental, Inc. with an average rating of 3.4 points out of a total 4.0 possible points. Based on the above, it is recommended that this agreement be awarded in the amount of $2,475,000.00 to Shaw Environmental, Inc.


SUBMITTAL DATE: 2/11/2011



ESTIMATED NOTICE
TO PROCEED: 9/1/2011


PRIME
CONSULTANT: Shaw Environmental, Inc.


COMPANY
PRINCIPAL: Paul Bridges


COMPANY
QUALIFIERS: David Jaeger


COMPANY EMAIL
ADDRESS: [email protected]


COMPANY STREET ADDRESS: 14350 Commerce Way




COMPANY CITY-
STATE-ZIP: Miami Lakes, Florida 33016-1501





YEARS IN BUSINESS: 9



PREVIOUS
EXPERIENCE WITH
COUNTY IN THE
LAST FIVE YEARS: According to the Firm History Report, as provided by the Department of Small Business Development, within the last five years, Shaw Environmental, Inc. has been awarded five (5) Contracts through the Equitable Distribution Program for a total value of $365,366.03, including a Change Order approved by the BCC for $8,335.08.

SUBCONSULTANTS: Initial Engineers, P.A.


MINIMUM
QUALIFICATIONS
EXCEED LEGAL REQUIREMENTS: Yes
Interested Professional Engineering Firms must have five (5) years experience for similar work as described in the project description. This expertise must be met by qualified individual(s) of the prime consultant�s team.


REVIEW
COMMITTEE:
MEETING DATE: 9/29/2010
SIGNOFF DATE: 9/29/2010

RESUBMIT DATE: 12/8/2010
RESUBMIT SIGNOFF: 12/8/2010



APPLICABLE
WAGES:
(RESOLUTION No. R-
54-10)

No


REVIEW COMMITTEE ASSIGNED
CONTRACT
MEASURES:
TYPE GOAL ESTIMATED
VALUE COMMENT
CBE 12.00% $297,000.00
CWP 0.00% 0 Not Applicable

MANDATORY
CLEARING HOUSE:
No


CONTRACT
MANAGER NAME /
PHONE / EMAIL:
Gysellle Pino
305-347-4833
[email protected]


PROJECT MANAGER
NAME / PHONE /
EMAIL:
Dorian K. Valdes, P.E. 305-347-4802
[email protected]




Background

BACKGROUND:
The Port of Miami is upgrading its infrastructure to receive new-panamax ships once the expansion of the Panama Canal and the Port�s Deep Harbor Dredge Program are completed. To service these ships, the Port must procure two new super-post-panamax gantry cranes and select a specialty crane engineering consultant to provide oversight of the design, fabrication, delivery, commissioning, inspections, repairs, maintenance and any other required services related to this work.





____________________________________________________________________________________


BUDGET APPROVAL FUNDS AVAILABLE:
_________________________
OSBM DIRECTOR ______
DATE



APPROVED AS TO LEGAL SUFFICIENCY:
_________________________
COUNTY ATTORNEY ______
DATE




_________________________
ASSISTANT COUNTY MANAGER ______ DATE


CLERK DATE
_____________
DATE