Miami-Dade Legislative Item
File Number: 111855
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File Number: 111855 File Type: Resolution Status: Adopted
Version: 0 Reference: R-736-11 Control: County Commission
File Name: REJECT ALL PROPOSALS RE: STS RFP NO. 709 Introduced: 9/2/2011
Requester: Procurement Management Department Cost: Final Action: 9/20/2011
Agenda Date: 9/20/2011 Agenda Item Number: 8O1F
Notes: TLL- 9/2/2011 Title: RESOLUTION REJECTING ALL PROPOSALS RECEIVED PURSUANT TO REQUEST FOR PROPOSALS NO. 709; WAIVING SECTION 2-8.4 OF THE CODE OF MIAMI DADE COUNTY AND ADMINISTRATIVE ORDER 3-21 PERTAINING TO BID PROTEST PROCEDURES BY A TWO THIRDS VOTE
Indexes: NONE
Sponsors: NONE
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed

Legislative History
Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail
Board of County Commissioners 9/20/2011 8O1F Adopted P
REPORT: Agenda Item 8O1F was adopted as part of the Consent Agenda; and at a later time during the meeting, it was moved by Vice Chairwoman Edmonson that the Board reconsider Agenda Item 8O1F to enable her to cast a “no” vote. This motion was seconded by Chairman Martinez; and upon being put to a vote, the motion passed by a vote of 13-0. It was moved by Commissioner Diaz that the Board of County Commissioners adopt the foregoing resolution. This motion was seconded by Commissioner Bell; and upon being put to a vote, the motion passed by a vote of 12-1 (Vice Chairwoman Edmonson voted “no”.)
Regional Transportation Committee 9/12/2011 3CCCC Forwarded to the BCC by the BCC Chairperson with a favorable recommendation P
REPORT: Assistant County Attorney Bruce Libhaber read the foregoing proposed resolution into the record. It was moved by Commissioner Heyman that the foregoing proposed resolution be forwarded to the County Commission with a favorable recommendation. This motion was seconded by Chairman Barreiro for a discussion. Commissioner Heyman noted she supported extending the current contract; however, she wanted this issue to be resolved and a new vendor selected within six months. She noted the Mayor indicated at the last meeting that this timeline could be met. Deputy Mayor Alina Hudak noted the Administration would do everything possible to meet the six-month deadline. She also noted that staff had some concern regarding the timeframe needed to transition a new vendor, but she believed the deadline relative to the procurement process could be met. Commissioner Heyman noted it was important to move this contract forward since the disabled population had few alternatives for transportation and needed equal access to it. She said she supported this resolution and a shorter procurement process, since the eligible firms were already known. Ms. Hudak noted it was critical that this resolution be added to the September 20th BCC meeting agenda. Commissioner Heyman asked that her motion include waiving this resolution to the September 20th BCC meeting for consideration. Chairman Barreiro noted that Mr. Ernie Martinez, the Chair of the Commission on Disability Issues (CODI), requested he be allowed to speak on this item; however, a public hearing would not be opened today on this item. Chairman Barreiro expressed appreciation to Mr. Martinez for his hard work and efforts working with CODI on this issue. Commissioner Edmonson asked that she be recorded as voting “No” on this resolution. Commissioner Moss asked whether the Chair of CODI was in support of extending the current contract. In response to Commissioner Moss’ inquiry, Chairman Barreiro expressed concern about discussing Mr. Martinez position on the record. He explained that being the Chair of CODI, Mr. Martinez may have communicated with others about this proposed resolution. Commissioner Heyman, as liaison between the County Commission and CODI, read for the record a document from CODI that stated- seeing no alternative, it supported a reasonable extension of the current vendor’s contract to keep the services going; and it did not favor one vendor over another. Hearing no further discussion, the Committee voted on this resolution, as presented. Chairman Barreiro asked staff to prepare the appropriate memorandum requesting that Board of County Commissioners (BCC) Chairman Martinez waive the Board’s rules and allow this proposed resolution to be forwarded for consideration at the September 20, 2011 County Commission meeting. NOTE: Chairman Barreiro submitted a memorandum dated September 13, 2011, requesting the BCC Chairman Martinez waive the Committee rules and procedures and allow the foregoing resolution to be forwarded to the September 20, 2011 BCC meeting for consideration. The waiver request listed above was approved by BCC Chairman Martinez.
County Mayor 9/2/2011 Assigned Alina Tejeda-Hudak 9/14/2011 9/2/2011
County Mayor 9/2/2011 Assigned County Attorney 10/4/2011
REPORT: PROCUREMENT MANAGEMENT (PENDING CMTE ASSIGNMENT) (ASST. COUNTY ATTY: BRUCE LIBHABER) (NO BCC SPONSOR REQUIRED)
County Attorney 9/2/2011 Assigned Bruce Libhaber 9/3/2011
Legislative Text

TITLE
RESOLUTION REJECTING ALL PROPOSALS RECEIVED PURSUANT TO REQUEST FOR PROPOSALS NO. 709; WAIVING SECTION 2-8.4 OF THE CODE OF MIAMI DADE COUNTY AND ADMINISTRATIVE ORDER 3-21 PERTAINING TO BID PROTEST PROCEDURES BY A TWO THIRDS VOTE

BODY
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that that this Board approves rejection of all proposals received pursuant to Request for Proposals (RFP) No. 709; waiving Section 2-8.4 of the Code of Miami-Dade County and Administrative Order 3-21 pertaining to bid protest procedures by a two thirds vote.

HEADER
Date:

To: Honorable Chairman Joe A. Martinez
and Members, Board of County Commissioners

From: Carlos A. Gimenez
Mayor

Subject: Recommendation to Reject all Proposals - Special Transportation Services (STS) RFP No. 709

STAFF RECOMMENDATION
RECOMMENDATION
It is recommended that the Board reject all proposals received pursuant to Request for Proposals (RFP) No. 709 and waiving Section 2-8.4 of the Code of Miami-Dade County and Administrative Order 3-21 pertaining to bid protest procedures.

MANAGER'S BACKGROUND
BACKGROUND
As noted in the supplement to Item 8O1H on the September 1, 2011 Board agenda, on March 1, 2011, the Board adopted Resolution No. R-166-11 directing: the reinstatement of the Notice to Proceed issued on December 2, 2010 for the Radio Frequency Identification (RFID) Pilot Program under contract No. TR04-TSB for Special Transportation Services (STS); revision and execution of an amendment to said contract to reflect the agree-to lower price offered by Advanced Transportation Solutions; suspension of negotiations pursuant to Request for Proposals No. 709 (RFP No. 709) until further action by the Board; and presentation of the results of said pilot program to the Board within 6 months.

The pilot program results indicated that Long Range RFID could be used to automatically authenticate STS clients boarding RFID-equipped paratransit vehicles. However, the County Attorney�s Office advised that inclusion of this technology in the current RFP would constitute a material change to the specifications. The existing solicitation cannot be modified to incorporate this technology because proposals, including price, have already been received, opened, and evaluated. As such, I advised the Board that I intended to bring to you a recommendation to reject all bids associated with RFP No. 709 in order to incorporate specifications for Long Range RFID into a future solicitation.

The attached resolution would effectuate that rejection and further waives Section 2-8.4 of the Code of Miami-Dade County and Administrative Order 3-21 pertaining to bid protest procedures. Approval of this recommendation will allow staff to begin a new procurement incorporating specification for the Long Range RFID pilot program results.




_____________________________
Deputy Mayor/County Manager


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