Legislative Matter

Miami-Dade Legislative Item
File Number: 121159

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Clerk's Official Copy

File Number: 121159

File Type: Resolution

Status: Adopted

Version: 0

Reference: R-589-12

Control: Board of County Commissioners

File Name: WRITTEN QUARTERLY REPORTS

Introduced: 6/6/2012

Requester: NONE

Cost:

Final Action: 7/3/2012

Agenda Date: 7/3/2012

Agenda Item Number: 11A9

Notes:

Title:

RESOLUTION DIRECTING THE COUNTY MAYOR OR THE COUNTY MAYOR’S DESIGNEE TO PROVIDE WRITTEN QUARTERLY REPORTS TO THE BOARD OF COUNTY COMMISSIONERS LISTING ALL DELINQUENT ACCOUNTS RECEIVABLES SUBJECT TO ADJUSTMENT PURSUANT TO IMPLEMENTING ORDER 3-9 THAT ARE IN EXCESS OF $2,500.00 (SEE ORIGINAL ITEM UNDER FILE NO. 120857)

Indexes:

QUARTERLY REPORT

Sponsors:

Sally A. Heyman, Prime Sponsor

Sunset Provision: No

Effective Date:

Expiration Date:

Registered Lobbyist:

None Listed

Legislative History
Acting Body	Date	Agenda Item	Action	Sent To	Due Date	Returned	Pass/Fail

Board of County Commissioners	7/3/2012	11A9	Adopted				P

Internal Mgmt. & Fiscal Responsibility Committee	6/12/2012	2J SUB	Forwarded to BCC without a recommendation				P
REPORT:	Assistant County Attorney Jess McCarty read the foregoing proposed resolution into the record. Commissioner Suarez asked for an explanation on the intent of this resolution and if it increased or decreased the $2,500 threshold. Deputy Mayor Ed Marquez explained that this resolution directed the Administration to provide the County Commission with a quarterly report, listing all accounts receivable and payables in excess of $2,500 and more than 90 days delinquent. In response to Commissioner Suarez’ inquiry as to whether this resolution applied to any and all accounts receivable and payable made to the County, Mr. Marquez confirmed that as currently written, it did. Commissioner Suarez expressed concern regarding the amount of paperwork this entailed, and if it referred to any monies owed to the County for any purpose by anyone. Mr. Marquez clarified that he did not believe this envisioned tax collections, but it addressed all County operations, licensing fees, and monies owed to the County by businesses. In response to Commissioner Suarez’ request for clarification, Assistant County Attorney Juliette Antoine confirmed that this item did not include the tax rolls, but it would be applicable to other items described by Deputy Mayor Marquez, which exceeded $2,500 and were more than 90 days delinquent. Chairwoman Bell noted Commissioner Suarez raised a valid point that this report could create a lot of paperwork and become burdensome for staff, if it involved all outstanding debt. Mr. Marquez pointed out that the County was a big business operation and delinquent accounts were a normal course of business. He noted, currently, County departments were required to report all accounts receivable that were more than 90 days delinquent to the Finance Department, and it was normal practice for the Finance Department to write off a portion of the accounts receivable over a period of time and present the information to the County Commission in September. Mr. Marquez suggested the Committee defer this item to a later date for him to present more information on what it would entail. Commissioner Suarez noted he would like to proceed with forwarding this item to the County Commission and direct the Administration to provide a report. He asked Deputy Mayor Edward Marquez to include a report on the amount of paperwork involved in producing the quarterly reports requested in this resolution, when it was presented to the County Commission. Commissioner Bell asked that this report also include the number of hours involved in producing the reports. Hearing no further questions or comments, the Committee proceeded to vote, and forwarded this resolution to the County Commission without a recommendation.

County Attorney	6/6/2012		Assigned	Juliette Antoine	6/6/2012

County Attorney	6/6/2012		Referred	Internal Mgmt. & Fiscal Responsibility Committee	6/12/2012

Legislative Text

TITLE
RESOLUTION DIRECTING THE COUNTY MAYOR OR THE COUNTY MAYOR�S DESIGNEE TO PROVIDE WRITTEN QUARTERLY REPORTS TO THE BOARD OF COUNTY COMMISSIONERS LISTING ALL DELINQUENT ACCOUNTS RECEIVABLES SUBJECT TO ADJUSTMENT PURSUANT TO IMPLEMENTING ORDER 3-9 THAT ARE IN EXCESS OF $2,500.00

BODY

WHEREAS, on September 1, 2011, this Board approved Implementing Order 39 which authorizes the Mayor and department directors to make certain accounts receivable adjustments; and
WHEREAS, Implementing Order 3-9 does not provide for the reporting of these accounts receivable adjustments to this Board; and
WHEREAS, it will be beneficial to have the Board informed, on a quarterly basis, of the name of the account holder and the amount of the delinquent receivable,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board does hereby direct the Mayor or the Mayor�s designee to provide a quarterly report of aging accounts receivables in excess of $2,500 that are 90 days or older which shall include the department, amount owed, name of business, and actions taken. The report described herein shall be submitted to the next available meeting of the Board of County Commissioners following the end of each fiscal quarter.