Miami-Dade Legislative Item
File Number: 140143
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File Number: 140143 File Type: Resolution Status: Withdrawn
Version: 0 Reference: Control: Finance Committee
File Name: OMB FEMA GRANT APPLICATION Introduced: 1/22/2014
Requester: Office of Management and Budget Cost: Final Action: 3/11/2014
Agenda Date: Agenda Item Number: 8O
Notes: Title: RESOLUTION RATIFYING ACTION OF COUNTY MAYOR’S DESIGNEE IN APPLYING FOR $2,251,265.00 IN STATE OF FLORIDA FLOOD MITIGATION ASSISTANCE PROGRAM FUNDS; AUTHORIZING THE COUNTY MAYOR OR MAYOR’S DESIGNEE TO RECEIVE AND EXPEND FUNDS AND TO EXECUTE SUCH CONTRACTS, AGREEMENTS, MEMORANDA OF UNDERSTANDING, AND AMENDMENTS AFTER APPROVAL FOR FORM AND LEGAL SUFFICIENCY BY THE COUNTY ATTORNEY’S OFFICE; AND AUTHORIZING THE COUNTY MAYOR OR THE MAYOR’S DESIGNEE TO APPLY FOR, RECEIVE, AND EXPEND ADDITIONAL FUNDS THAT MAY BECOME AVAILABLE UNDER THIS PROGRAM
Indexes: GRANT APPLICATION
Sponsors: NONE
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

County Mayor 3/18/2014 Assigned Ed Marquez 3/18/2014
REPORT: Item returned to Deputy Mayor

Finance Committee 3/11/2014 3E Withdrawn P
REPORT: The foregoing proposed resolution was withdrawn during consideration of changes to today's (3/11) agenda.

Office of the Chairperson 3/6/2014 Withdrawals 3/11/2014

County Attorney 2/7/2014 Assigned Estephanie S. Resnik 2/7/2014

County Mayor 2/7/2014 Assigned County Attorney 2/19/2014
REPORT: returned to CAO.

County Attorney 1/22/2014 Assigned County Mayor 2/23/2014
REPORT: returned

County Attorney 1/22/2014 Assigned Estephanie S. Resnik 2/23/2014
REPORT: returned

County Mayor 1/22/2014 Assigned County Attorney 2/4/2014
REPORT: OMB - No Sponsor - Item for consent - County Attorney: Estephanie Resnick - No Attachments.

County Mayor 1/22/2014 Assigned Ed Marquez 1/22/2014

Legislative Text


TITLE
RESOLUTION RATIFYING ACTION OF COUNTY MAYOR’S DESIGNEE IN APPLYING FOR $2,251,265.00 IN STATE OF FLORIDA FLOOD MITIGATION ASSISTANCE PROGRAM FUNDS; AUTHORIZING THE COUNTY MAYOR OR MAYOR’S DESIGNEE TO RECEIVE AND EXPEND FUNDS AND TO EXECUTE SUCH CONTRACTS, AGREEMENTS, MEMORANDA OF UNDERSTANDING, AND AMENDMENTS AFTER APPROVAL FOR FORM AND LEGAL SUFFICIENCY BY THE COUNTY ATTORNEY’S OFFICE; AND AUTHORIZING THE COUNTY MAYOR OR THE MAYOR’S DESIGNEE TO APPLY FOR, RECEIVE, AND EXPEND ADDITIONAL FUNDS THAT MAY BECOME AVAILABLE UNDER THIS PROGRAM

BODY
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board:

Section 1: Ratifies the action of the County Mayor’s designee in applying for State of Florida Flood Mitigation Assistance funds in the amount of $2,251,265.00, with a required local, cost-share formula match of $107,864.00, for the Florida Mitigation Assistance Arch Creek Repetitive Loss Mitigation Grant Project administered by the County’s Office of Management and Budget, Grants Coordination Unit.

Section 2: Authorizes the County Mayor or the Mayor’s designee to receive and expend funds, and to execute such contracts, agreements, Memoranda of Understanding, and amendments, after approval for form and legal sufficiency by the County Attorney’s Office, as may be required pursuant to program guidelines, and to exercise amendments, modifications, renewal, cancellation, and termination clauses of any contracts and agreements, following review for form and legal sufficiency by the County Attorney’s Office.

Section 3: Authorizes the County Mayor or the Mayor’s designee to apply for, receive, and expend additional funds that may become available under this program; and to file and execute any amendments to the application and future applications for and on behalf of the County.

HEADER
Date: February 4, 2014

To: Honorable Chairwoman Rebeca Sosa
and Members, Board of County CommissionersFrom: Carlos A. Gimenez
Mayor

Subject: Florida Mitigation Assistance Program Arch Creek Repetitive Loss Mitigation Grant

STAFF RECOMMENDATION

..Recommendation
It is recommended that the Board of County Commissioners (Board) adopt the attached resolution, which does the following:
• Ratifies the actions of the County Mayor’s designee in applying for State of Florida Flood Mitigation Assistance funds in the amount of $2,251,265. The short turnaround time imposed by the State of Florida application deadline, did not allow sufficient time for the processing of the resolution and its approval by the Board prior to submission of the application.
• Authorizes the County Mayor or the Mayor’s designee to receive and expend grant funds, and to execute such contracts, agreements, Memoranda of Understanding (MOU), and amendments, as may be required pursuant to program guidelines, following review for form and legal sufficiency by the County Attorney’s Office.
• Authorizes the County Mayor or the Mayor’s designee to apply for, receive, and expend additional funds that may become available under this program for this purpose; to file and execute any amendments to the application for and on behalf of the County; and to exercise amendments, modifications, renewal, cancellation, and termination clauses of any contracts and agreements, following review by the County Attorney’s Office for form and legal sufficiency.

The project will support the demolition and reconstruction of six repetitive loss properties and seven severe repetitive loss properties located in the Arch Creek Basin Area, which is in the Arch Creek Estates and Alex Estates Subdivisions of the City of North Miami, FL. Mitigating these homes through reconstruction will bring them up to compliance with current building codes and best practices for flood protection.

Scope
The 13 properties are located in Commission District 2, which is represented by Commissioner Jean Monestime.

Fiscal Impact/Funding Source
The grant request of $2,251,265 requires a local, cost-share formula match of $107,864. The match will come from Quality Neighborhood Improvement Program (QNIP) funds budgeted for District 2. QNIP funds can only be used for public projects. More specifically, QNIP funds capital infrastructure projects in unincorporated Miami Dade County. Since 1999, the County has issued Florida Public Service Tax Revenue Bonds Unincorporated Municipal Service Area (UMSA Public Improvements), for what has become known as QNIP projects in each of the County's 13 Board of County Commission districts. Projects include new or repaired sidewalk installation, drainage improvements, roadway resurfacing, and park facility improvements.

Track Record/Monitoring
The Grants Coordination Division of the Office of Management and Budget will monitor and process the disbursement and expenditure of grant funds, and manage programmatic and fiscal reporting in accordance with project reporting and auditing procedures stipulated by the State of Florida and by the Federal Emergency Management Agency (FEMA), as these funds are passed-through the State of Florida Division of Emergency Management from the federal government.

BODY
The Grants Coordination Division applied for a grant in the amount of $2,251,265 to assist insured property owners in the Arch Creek Subdivision of Miami-Dade County. The 13 properties to be assisted with the grant and QNIP funds are located between NE 12 and NE 18 Avenues, from NE 143 Street to the North and NE 148 Street to the South. Each property owner has processed two or more repetitive loss claims with their insurers, as a result of flooding in prior years. A list of eligible properties for this project with repetitive losses was compiled by the County’s Public Works and Waste Management Department’s Stormwater Utility Planning Division. Income status was not a FEMA or State of Florida Flood Mitigation Assistance Program required consideration in determining eligibility.

To assist the 13 property owners in accessing contractors, the Office of Management and Budget’s Grants Coordination Division will establish a list of certified contractors based on County guidelines. Property owners shall select their own contractors. Contract agreements will be executed between the property owners and the contractors, to ensure compliance with the terms and conditions of the FEMA and state funded grant project. The County will execute a contract with each contractor to ensure compliance with the terms and conditions of the FEMA and state funded grant project; to facilitate payment at the completion of construction, upon a final approved inspection by the County; and following the property owner’s sign-off on a work completion, payment authorization agreement. The County will execute a separate contract with each property owner to ensure compliance with the terms and conditions of the FEMA and state funded grant project.

As required by FEMA, grant funds will be used to cover 90 percent of the cost for mitigation reconstruction for property owners with repetitive losses. The six property owners with repetitive losses will pay the required 10 percent of construction costs to the County following the County’s payment in-full to the contractor. For the seven property owners with severe repetitive losses, grant funds will cover 100 percent of the reconstruction mitigation costs, up to the maximum amount of $150,000 per property allowable by FEMA for mitigation reconstruction activity.

Currently, the properties are inhabited by the property owners or leased to tenants. Any lease agreements are only between property owners and their tenants. The reconstruction project period is estimated at 24 months and grant funds may also cover the temporary relocation costs for up to 13 families pursuant to FEMA’s Uniform Relocation Assistance Guidelines. Payments for relocation assistance and rental assistance may be made for up to eight months on behalf of families, as documented and approved by the County.

All 13 properties will be reconstructed above the base flood elevation of seven feet (National Geodetic Vertical Datum), with the minimum FreeBoard (distance measured vertically between a FEMA Base Flood Elevation and the bottom of the building support structure in a FEMA “V” Zone, or the top of a finished floor in a FEMA “A” Zone) established by the latest Florida Building Code, International Code Council or Chapter 11 C of the Code of Miami-Dade County, whichever is more restrictive.

The subdivisions in this area were constructed prior to the establishment of minimum fill requirements, and do not comply with Miami-Dade County Public Works Manual, Section D4, which requires that all roads have an elevation to conform with the 10-year highest water level, expressed by the County Flood Criteria Map. The homes in the two subdivisions have endured ongoing damage as a result of flooding.



___________________________
Edward Marquez
Deputy Mayor



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