Miami-Dade
Legislative Item File Number: 140239 |
Printable PDF Format Clerk's Official Copy |
File Number: 140239 | File Type: Resolution | Status: Adopted | ||||||
Version: 0 | Reference: R-213-14 | Control: County Commission | ||||||
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Requester: Internal Services | Cost: | Final Action: 3/4/2014 | ||||||
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Sunset Provision: No | Effective Date: | Expiration Date: |
Registered Lobbyist: | None Listed |
Legislative History |
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Acting Body | Date | Agenda Item | Action | Sent To | Due Date | Returned | Pass/Fail |
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Board of County Commissioners | 3/4/2014 | 8F7 | Adopted | P | |||
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County Mayor | 1/29/2014 | Assigned | Ed Marquez | ||||
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County Mayor | 1/29/2014 | Assigned | County Attorney | 3/4/2014 | |||
REPORT: | ISD-No committee and no sponsor required--CAO-Oren R. Revised | ||||||
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County Attorney | 1/29/2014 | Assigned | Oren Rosenthal | 1/30/2014 | |||
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Legislative Text |
TITLE RESOLUTION AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO EXERCISE OPTION-TO-RENEW PERIOD FOR THE CONTRACT DESCRIBED IN THE ITEM, IN AN AMOUNT NOT TO EXCEED $800,000.00, AWARDED UNDER THE COUNTY MAYOR OR THE COUNTY MAYOR DESIGNEE�S DELEGATED AUTHORITY FOR THE PURCHASE OF GOODS AND SERVICES BODY WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board delegates to the County Mayor or County Mayor�s designee the authority to exercise, in their discretion, the options-to-renew set forth in this item when in the best interest of Miami-Dade County; and the Board further authorizes the County Mayor or the County Mayor�s designee to execute any and all documents necessary to give effect to the renewal. HEADER Date: To: Honorable Chairwoman Rebeca Sosa and Members, Board of County Commissioners From: Carlos A. Gimenez Mayor Subject: Resolution Requesting Authority to Exercise Option-to-Renew Period Under Existing Contract ..Recommendation It is recommended that the Board of County Commissioners (Board) delegate to the County Mayor or County Mayor�s designee the authority to exercise, in their discretion, the option-to-renew (OTR) set forth in this item. Ordinance No. 07-139 provides for committee review exemption. The OTR being considered by the Board in this item is described briefly below and in more detail in the accompanying attachment: Item 1 � Fence Materials - Prequalification: Seeks authority to exercise the sole, five-year OTR term for fence materials, estimated at $800,000. Approval of this item will extend the prequalification pool contract until March 31, 2019. Scope The impact of the item in the accompanying OTR package is countywide in nature. Fiscal Impact/Funding Source Contract amounts and department allocations represent the maximum spending authority based on estimated past usage. This action does not guarantee that the total contract amounts/values will be expended by these County departments and/or agencies. Funding will be expended only if departmental budgets can support the expenditures as approved in their annual budget adopted by the Board. Track Record/Monitor There are no known performance issues with the vendors recommended for award. The departments� contract managers are reflected in the attached OTR package. Delegated Authority If this item is approved, the County Mayor or County Mayor�s designee will have the authority to exercise the OTR in accordance with the terms and conditions of the contract listed in the accompanying package. BODY The contract listed in this item require approval to exercise the sole OTR. The contract was awarded under the County Mayor or County Mayor�s designee�s delegated authority pursuant to Section 2-8.1(b) of the County Code and the Master Procurement Implementing Order, I.O. 3-38. The contract in this package was awarded prior to the effective date of Ordinance 09-52, which requires obtaining Board authorization to award contracts where the renewal options would bring the cumulative value of the contract above $1 million. Prior to exercising any OTR, market research is conducted to ensure continuing to purchase from the awarded vendors is in the best interest of the County. Market research includes competitive factors such as pricing, quality, product features, technology, and lead time. It may also include commercial factors such as environmental issues, other governmental entity practices, industry trends, support and capabilities. This item only seeks the advanced delegated authority to exercise the OTR(s) if determined that it is in the best interest of the County. __________________________ Edward Marquez Deputy Mayor |
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