Miami-Dade Legislative Item
File Number: 140372
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File Number: 140372 File Type: Resolution Status: Adopted
Version: 0 Reference: R-203-14 Control: County Commission
File Name: TECHNICAL SERVICES AGREEMENT WITH LEA ELLIOTT, INC Introduced: 2/19/2014
Requester: Aviation Department Cost: Final Action: 3/4/2014
Agenda Date: 3/4/2014 Agenda Item Number: 3B9
Notes: Title: RESOLUTION RATIFYING COUNTY MAYOR’S EXECUTION, PURSUANT TO SECTION 2-285 OF THE CODE OF MIAMI-DADE COUNTY, FLORIDA OF THE SECOND AMENDMENT TO THE TECHNICAL SERVICES AGREEMENT WITH LEA + ELLIOTT, INC. FOR THE MIA MOVER APM SYSTEM, IN THE AMOUNT OF $500,000.00 AND EXTENDING THE TERM OF THE AGREEMENT BY THREE YEARS
Indexes: TECHNICAL SERVICES AGREEMENT
Sponsors: NONE
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 3/4/2014 3B9 Adopted P

County Attorney 2/19/2014 Assigned David M. Murray 2/19/2014

County Mayor 2/19/2014 Assigned County Attorney 3/4/2014
REPORT: Aviation - David Murray - no cmte or sponsor required - Attachment: Second County Amendment to Agreement

County Mayor 2/19/2014 Assigned Jack Osterholt 2/19/2014

Legislative Text


TITLE
RESOLUTION RATIFYING COUNTY MAYOR’S EXECUTION, PURSUANT TO SECTION 2-285 OF THE CODE OF MIAMI-DADE COUNTY, FLORIDA OF THE SECOND AMENDMENT TO THE TECHNICAL SERVICES AGREEMENT WITH LEA + ELLIOTT, INC. FOR THE MIA MOVER APM SYSTEM, IN THE AMOUNT OF $500,000.00 AND EXTENDING THE TERM OF THE AGREEMENT BY THREE YEARS

BODY
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board hereby ratifies the actions of the Mayor or Mayor’s designee, pursuant to the provisions of the Miami-Dade Aviation Department’s Expedite Ordinance No. 95-64, codified as Section 2-285 of the Miami-Dade County Code, in approving and executing the Second Amendment to the Technical Services Agreement with Lea + Elliott, Inc. for the MIA Mover APM System, in substantially the form on file with the Clerk, an excerpt of which is attached hereto and made a part hereof; in the amount $500,000.00 and extending the term of the agreement by three years.

HEADER
Date:

To: Honorable Chairwoman Rebeca Sosa
and Members, Board of County Commissioners

From: Carlos A. Gimenez
Mayor

Subject: Ratification of the Second Amendment to the Technical Services Agreement with Lea+Elliott, Inc.
for the MIA Mover APM System, increasing the Agreement amount by $500,000.00 and extending the Term

STAFF RECOMMENDATION
RECOMMENDATION
It is recommended that the Board of County Commissioners (Board) adopt the attached resolution ratifying the actions of the County Mayor’s designee, pursuant to the provisions of the Miami-Dade Aviation Department’s (MDAD) Expedite Ordinance No. 95-64, codified as Section 2-285 of the Miami-Dade County Code, approving the Second Amendment to the Technical Services Agreement (TSA) with Lea+Elliott, Inc. for the MIA Mover Automated People Mover (APM) System, increasing the Agreement by $500,000.00 and extending the term for three (3) years.

SCOPE
Miami International Airport (MIA) is located primarily within Chairwoman Rebeca Sosa’s District Six; however, the impact of this item is countywide as MIA is a regional asset.

FISCAL IMPACT/FUNDING SOURCE
The sources of funding for this amendment of $500,000.00 are the Miami-Dade Aviation Department (MDAD) Capital Improvement Program, and reserve maintenance accounts.

TRACK RECORD/MONITOR
Based on the County’s Capital Improvements Information System (CIIS), Lea+Elliott has an above satisfactory rating. The MDAD Project Manager is Franklin Stirrup.

COMPLIANCE DATA
There is no history of violations for this firm in the County’s Small Business Development database.

MANAGER'S BACKGROUND
BACKGROUND
Pursuant to Resolution R-1292-07, the Board approved the assignment of this Agreement from Dade Aviation Consultants to Lea+Elliott and, pursuant to R-1293-07, subsequently updated the language of the agreement to reflect the assignment and revise the documents to conform to County policy.

The MIA Mover APM System Project is an elevated, landside, dual-lane guideway APM system spanning 1.25 miles connecting the Rental Car Center with MIA. Since passenger service commenced September 9, 2011, the MIA Mover has experienced higher-than-anticipated levels of ridership, and those levels are expected to continue to increase. Therefore, MDAD has decided to exercise Owner Option C1 in the Contract to expand the system and procure four (4) additional cars, which will take 27 months to fabricate, test, and put into service. Continued specialized technical expertise to provide support and assistance with the procurement, oversight of the fabrication, monitoring of the system testing of the four (4) additional cars and the installation of the cross-over switch equipment to improve the operational efficiency of the system are required.

Lea+Elliott has provided these services on the existing system and can continue to provide specialized technical support services during the procurement of the four (4) additional cars and installation of the cross-over switch equipment, other related services for the MIA Mover APM System, and technical support services for other APM-related tasks and projects at MIA beyond the intended scope of this Agreement. These tasks are directly related to and necessary for the successful completion of this project and other similar projects as authorized by service orders.

PROJECT DESCRIPTION
Lea+Elliott was selected to provide specialized technical knowledge and consulting services in the selection of a contractor to design, build, operate and maintain the MIA Mover Automated People Mover (APM) system at Miami International Airport (MIA), provide post contract award services for the project to ensure a timely completion of the project, monitor and control contract costs and schedules, and provide oversight of the design and construction for conformance to the contract documents.

COMPANY NAME/ADDRESS: Lea+Elliott, Inc.
5200 Blue Lagoon, Suite 250
Miami, FL 33126

HOW LONG IN BUSINESS: 40 years

PREVIOUS AGREEMENTS
WITH THE COUNTY WITHIN
THE PAST FIVE (5) YEARS: $13,763,200.00

ORIGINAL TERM OF AGREEMENT: Until all services are completed

ORIGINAL AGREEMENT AMOUNT: $13,816,800.00 (including Inspector General account)

RECOMMENDED MODIFICATION: Increase the Agreement amount by $500,000.00 and extend the term three (3) years to December 4, 2015.

ADJUSTED AGREEMENT AMOUNT: $14,402,082.00 (including Inspector General account)

PERCENT CHANGE THIS
MODIFICATION: 3.6%

CONTRACT MEASURES: Voluntary

CONTRACT MEASURES ACHIEVED: Ronald Frazier and Associates, P.A - $59,053.00 (1%)
PACO Group, Inc. - $510,883.00 (4%)
Carney Neuhaus, Inc. - $69,858.00 (1%)
LKG-CMC, Inc. - $158,774.00 (2%)
PB Americas - $1,007,826.00 (8%)

USING DEPARTMENT: Miami-Dade Aviation Department


____________________________
Jack Osterholt, Deputy Mayor



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