TITLE
RESOLUTION AUTHORIZING ADDITIONAL TIME OF FIVE YEARS AND EXPENDITURE AUTHORITY IN A TOTAL AMOUNT UP TO $14,037,000.00 FOR PREQUALIFICATION POOL NO. 1088-0/17 FOR PURCHASE OF LAW ENFORCEMENT EQUIPMENT AND SUPPLIES FOR VARIOUS COUNTY DEPARTMENTS; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO SOLICIT PRICING, AWARD CONTRACTS, EXERCISE ALL PROVISIONS OF THE SOLICITATION DOCUMENTS AND ANY RESULTING CONTRACTS PURSUANT TO SECTION 2-8.1 OF THE COUNTY CODE AND IMPLEMENTING ORDER 3-38, AND ADD VENDORS TO THE POOL AT ANY TIME, SUBJECT TO RATIFICATION BY THE BOARD ON A BI-ANNUAL BASIS

BODY
WHEREAS, this Board desires to accomplish the purpose outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board authorizes additional time of five years and expenditure authority in a total amount up to $14,037,000.00 for prequalification pool 1088-0/17 for the purchase of law enforcement equipment and supplies for County departments and authorizes the County Mayor or the County Mayor�s designee to (a) solicit pricing and award contracts up to the aggregate amount of the allocation authorized by the Board, (b) exercise all provisions of the solicitation documents and any resulting contracts pursuant to Section 2-8.1 of the County Code and Implementing Order 3-38, and (c) add vendors to the pool at any time, during the term of the pool, subject to ratification by the Board on a bi-annual basis. A copy of the solicitation document and the contracts once awarded are on file with and available upon request from the Internal Services Department, Procurement Management Services Division.

HEADER
Date:

To: Honorable Chairman Esteban L. Bovo, Jr.
and Members, Board of County Commissioners

From: Carlos A. Gimenez
Mayor

Subject: Request for Additional Time and Expenditure Authority to Prequalification Pool No.
1088-0/17, Law Enforcement Equipment and Supplies

STAFF RECOMMENDATION
Recommendation
It is recommended that the Board of County Commissioners (Board) authorize an extension of Prequalification Pool No. 1088-0/17, Law Enforcement Equipment and Supplies, for five (5) additional years and increase the expenditure authority by $14,037,000. This pool was approved by the Board in July 2012 for a five-year term pursuant to Resolution No. R-544-12 and is used by County departments to purchase various law enforcement equipment and supplies, including, but not limited to, ammunition, guns, leg irons, protective gear, rifles, robotics, tear gas, and waist chains.

The requirements, terms and conditions of the pool would not change if a replacement solicitation were to be issued. It is anticipated that the same vendors would prequalify for the replacement solicitation. The original pool was established with 15 vendors. There are currently 23 prequalified vendors, of which eight (8) are local. Additional qualified vendors may be added to the pool at any time during the term of the pool.

Outreach to registered firms was conducted to increase the number of prequalified firms. Additionally, Internal Services Department staff contacted the Beacon Council, Greater Miami Chamber of Commerce and Miami-Dade Chamber of Commerce in an effort to gain assistance with identifying additional local vendors engaged in providing these services. As of April 2017, these efforts have not yielded the addition of local vendors to the pool. This prequalification pool will remain advertised on the Internal Services Department website to encourage additional participation. It is in the County�s best interest to modify the existing pool for an additional five-year period to allow departments to continue purchasing various law enforcement equipment and supplies required to support their operations and promote public safety.

The requested additional expenditure authority will be allocated as follows:

1) Aviation requested $100,000 in additional expenditure authority for the department�s Police Unit. The unit purchases training ammunition, guns, law enforcement protection equipment, K9 training aides and other related supplies and equipment.

2) Corrections and Rehabilitation requested $1,322,000 in additional expenditure authority to purchase equipment and supplies for its new employees. Equipment and supplies, such as training ammunition, body armor, holsters, pepper spray, film to seal inmate property, leg irons, handcuffs and waist chains for inmates, will be needed for new recruits as they undergo academy training classes.

3) Parks, Recreation and Open Spaces requested $100,000 in additional expenditure authority for its Park Enforcement Division. Equipment and supplies, such as tasers, cartridges, holsters, training materials, red man tactical training suits, handcuffs, expandable batons, duty belts and pepper spray, are required for Enforcement Officers and security personnel.

4) Police requested $12,500,000 in additional expenditure authority to purchase ammunition, guns, rifles, and tactical equipment, such as protective gear, ballistic shields and helmets. The Department is hiring officers and conducting at least four (4) to six (6) basic law enforcement classes per fiscal year. With the increased number of classes, the level of stock for standard-issued equipment must be increased.

5) PortMiami requested $15,000 in additional expenditure authority to meet the equipment and supply needs of its Safety and Security Division. The Division purchases training equipment and materials, pepper spray and inspection mirrors.

Scope
The impact of this item is countywide in nature.

Fiscal Impact/Funding Source
This prequalification pool expires on September 30, 2017 and has an existing allocation of $13,102,000. The pool was established with an allocation of $6,700,000 which was subsequently modified under delegated authority for $1,763,000 and by the Board for $4,636,000, resulting in an existing cumulative allocation of $13,099,000, which has been rounded up to $13,102,000 for purposes of this Board item. The requested additional expenditure authority of $14,037,000 is based on anticipated usage during the five-year extension period. If this modification is approved, the pool�s cumulative allocation for the 10-year term would be $27,139,000.


Department Existing Cumulative
Allocation Additional Allocation Requested Modified Cumulative Allocation Funding Source Contract Manager Aviation $104,000 $100,000 $204,000 Proprietary Funds Neivy Garcia Corrections and Rehabilitation 1,367,000 1,322,000 2,689,000 General Fund Mohammed Haq Parks, Recreation and Open Spaces 104,000 100,000 204,000 General Fund Lluis Gorgoy Police 11,485,000 12,500,000 23,985,000 General Fund/ Law Enforcement Trust Fund Laura Romano PortMiami 42,000 15,000 57,000 Proprietary Funds Gyselle Pino Total: $13,102,000 $14,037,000 $27,139,000
Track Record/Monitor
Fredrick Taylor of the Internal Services Department is the Procurement Contracting Officer.

Delegated Authority
The County Mayor or the County Mayor�s designee will have the authority to exercise all provisions of any resultant contract pursuant to Section 2-8.1 of the County Code and Implementing Order 3-38. The County Mayor or the County Mayor�s designee may add qualified vendors to the pool at any time during the term of the pool, subject to bi-annual ratification by the Board. The County Mayor or County Mayor�s designee will also have the authority to solicit pricing and award contracts up to an aggregate contract amount of the allocation authorized by the Board.

Prequalified Vendors
There are 23 prequalified vendors. See Attachment No. 1, Vendor Table.

Due Diligence
Pursuant to Resolution No. R-187-12, due diligence was conducted in accordance with the Internal Services Department�s Procurement Guidelines to determine contractor responsibility, including verifying corporate status and review of performance and compliance issues through various vendor responsibility lists and a keyword internet search.� The lists referenced include�convicted vendors, debarred vendors, delinquent contractors, suspended vendors, and federal excluded parties. There were no adverse findings relating to contractor responsibility.

Applicable Ordinances and Contract Measures
* The User Access Program provision applies where permitted by the funding source.
* The Small Business Enterprise Bid Preference and Local Preference will be applied at the time of the spot market competition, where permitted by the funding source. A set-aside applies for spot market competition up to $100,000 when there are three (3) or more certified firms available.
* The Living Wage Ordinance does not apply.



_________________________________
Russell Benford
Deputy Mayor