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RESOLUTION APPROVING AWARD OF THE LEASE AND CONCESSION AGREEMENT FOR FOREIGN CURRENCY EXCHANGE SERVICES, RFP NO. MDAD-02-15, TO LENLYN LTD. D/B/A ICE CURRENCY SERVICES USA, WITH A MINIMUM ANNUAL GUARANTEE OF $608,000.00, FOR THE LOCATIONS, OR A PERCENTAGE FEE OF 6.30%, WHICHEVER IS GREATER, FOR A TERM OF THREE (3) YEARS, WITH THREE (3) ONE-YEAR OPTIONS TO RENEW; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE TO EXECUTE THE AGREEMENT AND TO EXERCISE RENEWAL AND TERMINATION PROVISIONS CONTAINED THEREIN

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WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum and documents, copies of which are incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board hereby approves the award of the Lease and Concession Agreement for Foreign Currency Exchange Services, RFP NO. MDAD-02-15, between Miami-Dade County and LenLyn Ltd. d/b/a ICE Currency Services USA, and in substantially the form attached hereto and made a part hereof, with a Minimum Annual Guarantee of $608,000.00, or a Percentage Fee of 6.30%, whichever is greater, for a term of three (3) years, with three (3) one-year options to renew; all as more particularly set forth in the attached memorandum from the County Mayor. This Board authorizes the County Mayor or the County Mayor�s designee to execute the Agreement, for and on behalf of the County, and to exercise the renewal and termination provisions therein.

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Date:

To: Honorable Esteban L. Bovo, Chairman
and Members, Board of County Commissioners

From: Carlos A. Gimenez
Mayor

Subject: Award Recommendation for Foreign Currency Exchange Services, RFP No. MDAD-
02-15

STAFF RECOMMENDATION
Recommendation
It is recommended that the Board of County Commissioners (�Board�) approve the award of a Lease and Concession Agreement (�Agreement�) to LenLyn, Ltd. d/b/a ICE Currency Services USA (�ICE� or �Concessionaire�) for Foreign Currency Exchange (FCE) Services for Miami International Airport and authorize the County Mayor or County Mayor�s designee to execute the Agreement substantially in the form attached hereto, with the exhibits on file with the Clerk of the Board.

Scope
Miami International Airport (�MIA�) is located primarily within District 6, which is represented by Commissioner Rebeca Sosa; however, the impact of this agenda item is countywide as MIA is a regional asset.

Delegated Authority
In accordance with Miami-Dade County Code Section 2-8-3 related to identifying delegation of Board authority contained within the Agreement, the County Mayor or the County Mayor�s designee has the authority to exercise the renewal options and to terminate the Agreement.

Fiscal Impact/Funding Source
This project is revenue generating with the following payments to the County:

ICE will pay MDAD a Minimum Annual Guarantee (�MAG�) of $608,000, which includes the Annual Rent for the Locations, or a Percentage Fee of 6.30 percent, whichever is greater. Other Percentage Fees to be paid to MDAD are as follows:

* 25 percent of pre-paid phone cards gross revenues;
* 15 percent on all other services gross revenue;
* 15 percent of travelers checks, money wires and cash advances (credit card) collected fees; and
* 3 percent on online sales/booking

Track Record Monitor
ICE has performed in a satisfactory manner on the existing contract.� Adrian Songer, Chief, Airport Concession Business Development, is responsible for monitoring this contract. �

Due Diligence
Pursuant to Resolution No. R-187-12, due diligence was conducted to determine the responsibility of ICE, including verifying corporate status and that there are no performance or compliance issues. The lists reviewed include: convicted vendors, debarred vendors, delinquent contractors, suspended vendors, and federal-excluded parties. There were no adverse findings relating to the responsibility of ICE.

Background
A Request for Proposals was advertised on August 8, 2016 for a Concessionaire to provide currency exchange services that include, but are not limited to, the following:

* FCE
* Travelers Checks
* Money Wires/Western Union
* Travel Insurance
* Cash Advances on Credit Cards
* Prepaid Phone Cards, Phone Rentals, SIM cards
* Other special services such as public notary services, facsimile services, photocopy services, hotel reservations, attractions tickets, bus/rail tickets, flower ordering, and courier shipping are suggested.
ICE will offer all services and products at competitive prices with those prices charged for similar services and products at comparable currency exchange locations throughout the Miami area and at similar size airports within the United States. The prices and charges of services and products will be pre-approved by the Department.

The Agreement provides for the following seven locations:

* Central Terminal Building (four locations) -
Three locations on the second level of pre-security of Terminal E, F & G;
One location on the second level, post-security, Satellite E Building;

* South Terminal Building (three locations) -
One location pre-security by the entrance to Concourse H; second level
One location on the second level post-security of the Concession�s Hall that connects Concourse H to Concourse J; and
One location in the pre-security outside international arrivals in Terminal J, third level.

The Selection Committee met on March 23, 2017 and reviewed the one proposal submitted by ICE on November 2, 2016. The Committee members found the firm responsible and having met the minimum qualifications.� The MAG price proposal submitted by ICE in the amount of $608,000, with a six percent Percentage Fee was then read aloud.� After discussion by the Committee of ICE�s price proposal, the Committee unanimously determined to proceed to recommend negotiating in order to ensure no added benefit to Miami-Dade County was left unexplored. �

On May 4, 2017 the Negotiation Committee met to negotiate with ICE. During negotiations the proposed MAG of $608,000 was accepted, noting that the FCE business is currently in decline. Nevertheless, the Negotiation Committee was able to secure an increase in the Percentage Fee from 6 percent to 6.30 percent. Additionally, both the Negotiation Committee and ICE came to a consensus that travel insurance services would no longer be considered and were stricken from the Agreement. Currently, Travel Insurance does not become effective until 24 hours after purchase, therefore, making it an unviable product to sell at Miami International Airport.

As previously stated, a Request for Proposals (RFP) was issued under full and open competition. It was expected that there may be limited interest in this project due to the declining nature of this industry. Accordingly, one proposal was received for this solicitation. Following conclusion of the selection process, and given the submittal of a sole proposal, MDAD issued a survey to the remaining six firms that purchased the RFP document, but declined to propose. Responses to the survey indicated a low participation rate due to the current nature of said industry.

Project: Foreign Currency Exchange Services

Project No.: RFP No. MDAD-02-15

Project Location: Miami International Airport

Company Name: LenLyn, Ltd. d/b/a ICE Currency Services USA

Term of Agreement: Three years

Option(s) to Renew: Three one-year options to extend

Contract Measures: Airport Concession Disadvantaged Business Enterprise (ACDBE) Participation was voluntary

Contract Measures 20 percent utilizing the following ACDBE
Achieved at Award: firm: World Bnotes Exchange Inc

Company Principals: Bharat Shah
President

Gender, Ethnicity &
Ownership Breakdown: LenLyn, Ltd. d/b/a ICE Currency Services USA
is a subsidiary of LenLyn UK Limited

Company Location: 782 NW 42nd Avenue, Suite 541
Miami FL 33126

How Long in Business: 26 years

Previous Agreements with
the County within the Past
Five (5) Years: Current agreement


Inspector General: Provisions included

Using Department: Miami-Dade Aviation Department




_________________________
Jack Osterholt
Deputy Mayor