File Number: 181032
|Printable PDF Format Legislative Analysis Clerk's Official Copy|
|File Number: 181032||File Type: Resolution||Status: Adopted|
|Version: 0||Reference: R-589-18||Control: Board of County Commissioners|
|Requester: Internal Services||Cost:||Final Action: 6/5/2018|
|Sunset Provision: No||Effective Date:||Expiration Date:|
|Registered Lobbyist:||None Listed|
|Acting Body||Date||Agenda Item||Action||Sent To||Due Date||Returned||Pass/Fail|
|Board of County Commissioners||6/5/2018||8F4||Adopted||P|
|Transportation and Public Works Committee||5/10/2018||3A||Forwarded to BCC with a favorable recommendation||P|
|REPORT:||Assistant County Attorney Bruce Libhaber read the title of the foregoing proposed resolution into the record. There being no questions or comments, the Committee proceeded to vote on the foregoing proposed resolution as presented.|
|County Attorney||5/2/2018||Assigned||Hugo Benitez||5/2/2018|
|Office of Agenda Coordination||5/2/2018||Assigned||County Attorney||6/5/2018|
|REPORT:||ISD - May 10 TPW - no sponsor - Attachment(s): none - item has 6 pages|
|Office of Agenda Coordination||5/1/2018||Assigned||County Mayor|
|County Attorney||5/1/2018||Assigned||Office of Agenda Coordination||5/1/2018|
|County Attorney||4/25/2018||Assigned||Hugo Benitez||4/30/2018|
|Office of Agenda Coordination||4/20/2018||Assigned||County Attorney||6/5/2018|
|REPORT:||ISD - pending May cmte - no sponsor - Attachment(s): none - item has 6 pages|
|Ed Marquez||4/20/2018||Assigned||Office of Agenda Coordination|
RESOLUTION APPROVING ADDITIONAL EXPENDITURE AUTHORITY IN A TOTAL AMOUNT UP TO $2,756,000.00 FOR PREQUALIFICATION POOL NO. 1046-1/21-1 FOR PURCHASE OF REFRIGERANT GASES FOR THE DEPARTMENT OF TRANSPORTATION AND PUBLIC WORKS
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that: This Board authorizes additional expenditure authority in a total amount up to $2,756,000.00 for Prequalification Pool No. 1046-1/21-1 for purchase of refrigerant gases for the Department of Transportation and Public Works. A copy of the solicitation document and the contracts once awarded are on file with and available upon request from the Internal Services Department, Procurement Management Services Division.
To: Honorable Chairman Esteban L. Bovo, Jr.
and Members, Board of County Commissioners
From: Carlos A. Gimenez
Subject: Request for Expenditure Authority to Prequalification Pool No. 1046-1/21-1, Refrigerant Gases
It is recommended that the Board of County Commissioners authorize additional expenditure authority to Prequalification Pool No. 1046-1/21-1, Refrigerant Gases, for the Department of Transportation and Public Works. The Department is requesting $2,756,000 in additional expenditure authority in order to continue purchasing refrigerant gases for air conditioning units on Metrorail and Metromover cars and Metrobuses.
The Board established this pool on June 1, 2012 for a five-year term with one, five-year option to renew term. The pool is currently in the option to renew term. The usage of refrigerant gases has increased due to the County’s aging air conditioning units. As a result, the Department requires additional expenditure authority to ensure there will be reliable air conditioning units to provide a comfortable and safe environment for passengers and operators on Metrorail and Metromover cars and Metrobuses.
This item is placed for Committee review pursuant to Miami-Dade County Code Section 29-124(f). The Board may only consider this item if the Citizens’ Independent Transportation Trust (CITT) has forwarded a recommendation to the Board prior to the date scheduled for Board consideration or 45 days have elapsed since the issuance of this recommendation. If CITT has not forwarded a recommendation and 45 days have not elapsed since the issuance of this recommendation, a withdrawal of this item will be requested.
The impact of this item is countywide in nature.
Fiscal Impact/Funding Source
The pool term expires on May 31, 2022 and has an existing cumulative allocation of $4,491,000. If this request is approved, the pool will have a modified cumulative value of $7,247,000. The requested increase in expenditure authority is based on estimated usage for the remaining term of the pool.
Department Existing Cumulative Allocation Additional Allocation Requested Modified Cumulative Allocation Funding Source Contract Manager
Aviation $202,000 $0 $202,000 Proprietary Funds Neivy Garcia
Corrections and Rehabilitation $70,000 $0 $70,000 General Fund Mohammed Haq
Fire Rescue $145,000 $0 $145,000 Fire District Marianela Betancourt
Internal Services $222,000 $0 $222,000 Internal Service Funds Rey Llerena
Parks, Recreation, and Open Spaces $100,000 $0 $100,000 General Fund Bernie Rodriguez
Police $56,000 $0 $56,000 General Fund Laura Romano
Public Housing and Community Development $110,000 $0 $110,000 Federal Funds Kimberly Craig
PortMiami $485,000 $0 $485,000 Proprietary Funds Gyselle Pino
Transportation and Public Works $2,841,000 $2,756,000 $5,597,000 DTPW Operating Angela Mathews-Tranumn
Water and Sewer $260,000 $0 $260,000 Proprietary Funds Susan Pascul
Total: $4,491,000 $2,756,000 $7,247,000
Vanessa Lauchaire of the Internal Services Department is the Procurement Contracting Manager.
There is no additional delegation of authority sought in this item as the authority to solicit pricing and award contracts up to an aggregate amount of the allocation authorized by the Board, exercise all provisions of the solicitation documents and any resulting contracts pursuant to Section 2-8.1 of the County Code and Implementing Order 3-38, and add vendors to the pool at any time, subject to ratification by the Board on a bi-annual basis, was granted when the pool was established under Resolution No. R-279-12.
Vendor Principal Address Local Address Principal
American Refrigerants, Inc. 2053 58 Avenue Circle East Bradenton, FL None K. Wayne Murray
Aspen Refrigerants, Inc. 2530 Sever Road Suite 300 Lawrenceville, GA None Andrew R. Cichocki
Coolgas, Inc. 30045 FM 2978 Magnolia, TX None Jesse Lombs
JD Distributors Automotive Supplies, Inc. 7301 NW 32 Avenue Miami, FL Same Nyxlie Machado
RTR Suppliers, Inc. 6124 Hanging Moss Road Suite 300 Orlando, FL None Richard Kowalski
Trane U.S., Inc. 800-E Beaty Street Davidson, NC None David S. Regnery
The Ware Group, LLC 11710 Central Parkway Jacksonville, FL None Christopher Ware
W. W. Grainger, Inc. 100 Grainger Parkway Tax Department B3.E40 None Michael L. Howard
Lake Forest, IL
Pursuant to Resolution No. R-187-12, due diligence was conducted in accordance with the Internal Services Department’s Procurement Guidelines to determine contractor responsibility, including verifying corporate status and review of performance and compliance issues. The lists referenced include convicted vendors, debarred vendors, delinquent contractors, suspended vendors, and federal excluded parties. There were no adverse findings relating to contractor responsibility.
Applicable Ordinances and Contract Measures
* The two percent User Access Program provision applies where permitted by funding source.
* The Small Business Enterprise Bid Preference and Local Preference will be applied at the time of spot market competition.
* The Living Wage does not apply.
Alina T. Hudak
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