Miami-Dade Legislative Item
File Number: 081303
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File Number: 081303 File Type: Resolution Status: Adopted
Version: 0 Reference: R-583-08 Control: Board of County Commissioners
File Name: RESOLUTION AUTHORIZING AWARD OF COMPETITIVE CONTRACTS Introduced: 4/28/2008
Requester: Procurement Management Department Cost: Final Action: 5/20/2008
Agenda Date: 5/20/2008 Agenda Item Number: 8O1A
Notes: Title: RESOLUTION AUTHORIZING AWARD OF COMPETITIVE CONTRACTS, WITH AUTHORITY TO EXERCISE OPTIONS-TO-RENEW ESTABLISHED THEREUNDER FOR THE PURCHASE OF GOODS AND SERVICES
Indexes: NONE
Sponsors: NONE
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 5/20/2008 8O1A Adopted P

County Manager 5/14/2008 Additions 5/20/2008

Budget and Finance Committee 5/13/2008 3F Forwarded to the BCC by the BCC Chairperson with a favorable recommendation P
REPORT: Assistant County Attorney Jess McCarty read the foregoing proposed resolution into the record. Responding to Ms. Miriam Singer, Director, Procurement Management Department, requesting this proposed resolution be considered at the next County Commission meeting, pursuant to the urgency of Item 1.2: Mechanical Integrity Testing of Deep Injection Wells and Associated Services, Vice-Chairman Gimenez noted he would prepare a memorandum requesting that Chairman Barreiro waive the Board's Rules and Procedures to allow this proposed resolution to be considered at the May 20, 2008, County Commission Meeting. Hearing no other questions or comments, the Committee proceeded to vote. Vice-Chairman Gimenez noted he would prepare a memorandum requesting that Chairman Barreiro waive the Board's Rules and Procedures to allow this proposed resolution to be considered at the May 20, 2008, County Commission Meeting.

County Attorney 5/6/2008 Assigned Hugo Benitez

County Manager 5/6/2008 Referred Budget and Finance Committee 5/13/2008

County Manager 5/6/2008 Assigned County Attorney 6/3/2008
REPORT: PROCUREMENT MGMT (B&F 5/13/08)

County Manager 5/6/2008 Assigned Sue Torriente 4/28/2008 5/6/2008

Legislative Text


TITLE
RESOLUTION AUTHORIZING AWARD OF COMPETITIVE CONTRACTS, WITH AUTHORITY TO EXERCISE OPTIONS-TO-RENEW ESTABLISHED THEREUNDER FOR THE PURCHASE OF GOODS AND SERVICES

BODY
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board authorizes award of competitive contracts, with authority to exercise options-to-renew established thereunder, for the purchase of goods and services.

HEADER
Date:

To: Honorable Chairman Bruno A. Barreiro
and Members, Board of County Commissioners

From: George M. Burgess
County Manager

Subject: Resolution Authorizing Award of Competitive Contracts

STAFF RECOMMENDATION
Recommendation
It is recommended that the Board of County Commissioners approve the attached award of competitive contracts, with authority to exercise options-to-renew and contract modifications. Contract amounts and department allocations represent the maximum spending authority based on past utilization. This action does not guarantee that the total contract amount/value will be expended by County departments and/or agencies.

Scope
The impact of the items in the accompanying Award of Competitive Contracts Package is countywide in nature.

Fiscal Impact/Funding Source
The accompanying Award of Competitive Contracts Package states the allocation amount and funding source for each department utilizing a contract. Funding will be expended only if departmental budgets can support the expenditures approved in their Resource Allocation Plan adopted annually by the Board.

Per Ordinance No. 02-116, the use of People’s Transportation Plan (PTP) surtax funds requires Board approval, regardless of the dollar amount. The allocated PTP surtax funds will support expanded operations associated with the implementation of capital improvements, maintenance, and/or operations as described by the PTP legislation (Ordinance No. 02-116) and its amendments, including but not limited to Resolution No. R-1154-03 adopted on October 9, 2003, which added the Miscellaneous Capital Improvements Projects List and authorized significant infrastructure improvements for existing Miami-Dade Transit facilities.

Track Record/Monitor
There are no known performance issues with the vendors recommended for award in the accompanying Award of Competitive Contracts Package. Each department’s contract manager is reflected in the accompanying Award of Competitive Contracts Package.

Delegated Authority
If this item is approved, the County Mayor or his designee will have the authority to exercise in his discretion subsequent options-to-renew, extend contracts and for purchase of goods and services in accordance with the terms and conditions of the contracts listed in the accompanying Award of Competitive Contracts Package.

MANAGER'S BACKGROUND
Background
Section 1 AWARD OF COMPETITIVE BIDS
The contracts listed in this section, are being recommended for award to the lowest priced, responsive, responsible bidder who met the bid specifications in accordance with established polices and procedures.

Item 1.1: Mobile Fuel Supply and Delivery Service is to award a contract to purchase mobile fuel supply and services for various County department. The amount being requested is $1,017,700.

Item 1.2: Mechanical Integrity Testing of Deep Injection Wells and Associated Services is to award this contract for testing of deep injection wells and associated services for monitoring wells for the Miami-Dade Water and Sewer Department. The amount being requested is $2,887,002.

Section 2 REJECTED BIDS
A bid may be rejected when adverse conditions exist such as the proposal not conforming to the specifications and/or solicitation documents, insufficient financial resources, technical ability, physical capacity and/or skill of the vendor, unfair and unreasonable pricing, insufficient competition and for any other cause in the best interest of the County.

There are no items for this section.

Section 3 COMPETITIVE CONTRACT MODIFICATIONS
A competitive contract modification is an award of a supplemental allocation for goods or services within the scope of the original contract award.

There are no items for this section.

Section 4 PURCHASES MADE UNDER COMPETITIVELY AWARDED CONTRACTS OF OTHER GOVERNMENTAL ENTITIES
The County occasionally accesses contracts competed and awarded by federal, state and local governments, and by not-for-profit organizations, when it is legally permissible and, it is determined to be in the best interest of the County, and the item is not available through an existing County contract.

There are no items for this section.

Section 5 APPROVAL OF THE USE OF PEOPLE’S TRANSPORTATION PLAN SURTAX FUNDS
Per Ordinance No. 02-116, the use of People’s Transportation Plan (PTP) surtax funds requires Board approval, regardless of the dollar amount. The allocated PTP surtax funds will support expanded operations associated with the implementation of capital improvements, maintenance, and/or operations as described by the PTP legislation (Ordinance No. 02-116) and its amendments, including but not limited to Resolution No. R-1154-03 adopted on October 9, 2003, which added the Miscellaneous Capital Improvements Projects List and authorized significant infrastructure improvements for existing Miami-Dade Transit facilities.

There are no items for this section.





________________________
Assistant County Manager



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