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RESOLUTION AUTHORIZING ESTABLISHMENT OF A CONTRACT ACCESSING THE FAIRFAX COUNTY, VIRGINIA TECHNOLOGY EQUIPMENT, SERVICES, AND SOLUTIONS CONTRACT NO. RQ09-997736-42B-D IN THE AMOUNT OF $1,600,000 AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR�S DESIGNEE, TO CONDUCT, SPOT MARKET QUOTATIONS, AWARD PROJECT SPECIFIC ENGAGEMENTS, AND EXERCISE SUBSEQUENT OPTIONS-TO-RENEW OR OTHER CONTRACT EXTENSIONS EXERCISED BY FAIRFAX COUNTY, VIRGINIA FOR PURCHASE OF TECHNOLOGY EQUIPMENT, SERVICES, AND SOLUTIONS [SEE ORIGINAL FILE UNDER LEGISTAR NO. 093352]

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WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board authorizes establishment of a contract accessing Fairfax County, Virginia Technology Equipment, Services, and Solutions Contract No. RQ09-997736-42B-D and authorizing the County Mayor or County Mayor�s designee, to exercise contract extensions exercised by the County of Fairfax, Virginia for purchase of Technology Equipment, Services, and Solutions. Should an extension be exercised by Fairfax, the departments will be allocated a prorated figure per year equal to the extension period. If additional spending authority greater than the prorated amount is required, staff will present the request to the Board for approval as a contract modification.

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Date: February 2, 2010

To: Honorable Chairman Dennis C. Moss
and Members, Board of County Commissioners

From: George M. Burgess
County Manager

Subject: Recommendation for Approval to Access a Competitively
Established Contract for Technology Products/Equipment
and Technology Services/Solutions

STAFF RECOMMENDATION
On February 2, 2010, the Board of County Commissioners (Board) approved a motion to amend the foregoing resolution, bifurcating and authorizing access of this contract only for the Miami-Dade Seaport Department in the amount of $1.6 million. The Board also approved a motion to defer award for the remaining departments to the next County Commission meeting on February 18, 2010.


RECOMMENDATION
It is recommended that the Board of County Commissioners (Board) approve accessing the competitively established U.S. Communities contract which was competitively solicited for and awarded by Fairfax County, Virginia, for the purchase of information technology equipment, technology services and turnkey solutions. U.S. Communities is a nonprofit governmental purchasing alliance that assists public agencies in reducing the cost of purchased goods through pooling the purchasing power of public agencies nationwide. This contract will be utilized by the Seaport Department.

CONTRACT NO: RQ09-997736-42B-D

CONTRACT TITLE: Technology Products/Equipment and Technology Services/Solutions

TERM: Thirty-eight months (February 1, 2010 � April 30, 2013)

CONTRACT AMOUNT: $1,600,000

USING AGENCIES AND FUNDING SOURCES:
Department Allocation Funding Source
__________ __________ ______________

Seaport $1,600,000 Homeland Security Grant
___________
$1,600,000



METHOD OF AWARD:
Access of other Governmental Entity Competitive Contract. Administrative Order 3-38 provides the authority to access a competitively solicited contract from any other governmental or quasi-governmental entity or not-for-profit organization, provided the goods or services are not available through an existing County contract at the same or lower price.

PREVIOUS CONTRACT AMOUNT: $35,991,000 for a five-year term

VENDORS RECOMMENDED FOR AWARD:
_______________________________________________________________________________________________
Vendors: Address Principal Award

GTSI Corp. 2553 Dulles View Drive, Suite 100
(Non-local vendor) Herndon, VA 20171 James Leto Section B

Insight Public
Sector, Inc. 444 Scott Drive
(Non-local vendor) Bloomingdale, IL 60108 Mark McGrath Section A and B

Solutions4Sure.
com Inc.
DBA Tech Depot 6 Cambridge Drive
(Non-local vendor) Trumbull, CT 06611 Monica Leuchtefeld Section A
________________________________________________________________________________________________

PERFORMANCE DATA: There are no known performance issues with these firms.

COMPLIANCE DATA: There are no known compliance issues with these firms.

CONTRACT MEASURES: No measures - Accessing other entity�s contract

REVIEW COMMITTEE DATE: June 10, 2009; Item 2-02

LIVING WAGE:
The services being provided are not covered under the Living Wage Ordinance.

USER ACCESS PROGRAM:
The 2% User Access Program provision is included. The program discount will be collected on all purchases where permitted by funding source.

LOCAL PREFERENCE:
The Local Preference Ordinance does not apply.

CONTRACT MANAGERS:
James Munn, Jr., Department of Procurement Management
Gyselle Saner, Miami-Dade Seaport Department

ESTIMATED CONTRACT COMMENCEMENT DATE:
Upon approval by the Board and expiration of the Mayoral veto period.

DELEGATION AUTHORITY:
If this item is approved, the County Mayor or designee will have the authority to conduct, at County Mayor�s or designee�s discretion, spot market quotations, award project specific engagements, and exercise subsequent options-to-renew or other extensions in accordance with the terms and conditions of the contract.

MANAGER'S BACKGROUND
BACKGROUND
On May 1, 2009, Fairfax County, Virginia, acting as the lead agency for U.S. Communities, solicited under full and open competition a Request for Proposals to establish a nationwide contract for the purchase of information technology equipment, services, and solutions. U.S. Communities is a governmental purchasing alliance cosponsored by the National Association of Counties, the National League of Cities, and the National Institute of Governmental Purchasing. Accessing this contract will provide the County with the best value for a range of technology equipment, services, and turnkey solutions to expedite purchases for the Seaport Department. The intent of the award was to establish vendor bid ceiling rates awarded by group for future price competition. Awarded vendors will participate in spot market purchases through a competitive Request for Quotes process competed amongst the vendors awarded in each Section as defined below:

* Section A Technology Products/Equipment: This Section offers a wide range of technology products/equipment. Products offered under this Section include: computers (desktop and laptop), monitors, servers, scanners, peripherals, printers, software, networking, and associated computer components. Additionally, services associated with the purchase of technology products/equipment may be purchased such as: imaging, licensing, asset tagging, extended warranties, maintenance, bar-coding, and digital signage.

* Section B Technology Services/Solutions: This Section offers a wide range of technical, professional, and financial services/solutions related to the design, use and/or operation of the technology products including: systems configuration, integration, software development, hardware/software installation, maintenance, security surveillance, lifecycle solutions and other services and solutions.

It is recommended that the Board approve access to this competitively established contract to support the technology projects listed below for the Seaport Department. The departmental projects are summarized below and are further described in the attached table submitted in this recommendation.

1. Miami-Dade Seaport Department (Seaport) requires an allocation on this contract to obtain the required equipment and integration services for the Cruise Terminal B, C, and J Access Control and Video Upgrade Project. The project will expand and/or relocate the access control and video devices utilized by the Seaport to monitor activity. This is a Department of Homeland Security grant funded project which expires September 30, 2010; all work must be completed and expended by this date. The total amount being requested by the Seaport is $1,600,000.

Authorization is also requested to include contract extensions and renewals exercised by Fairfax County, Virginia. Should an extension or renewal be exercised by Fairfax County, the departments will be allocated a prorated figure per year equal to the extension or renewal period. If additional spending authority greater than the prorated amount is required, staff will present the request to the Board for approval as a contract modification.



____________________________
Assistant County Manager