Miami-Dade Legislative Item
File Number: 111887
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File Number: 111887 File Type: Report Status: Before the Board
Version: 0 Reference: Control: Board of County Commissioners
File Name: - FY 2011-12 PROPOSED BUDGET Introduced: 9/6/2011
Requester: NONE Cost: Final Action:
Agenda Date: 9/8/2011 Agenda Item Number:
Notes: Title: INFORMATION FOR FIRST BUDGET HEARING - FY 2011-12 PROPOSED BUDGET
Indexes: NONE
Sponsors: NONE
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed

Legislative Text


HEADER
Date:

To: Honorable Chairman Joe A. Martinez
and Members, Board of County Commissioners

From: Carlos A. Gimenez
Mayor

Subject: Information for First Budget Hearing – FY 2011-12 Proposed Budget

STAFF RECOMMENDATION
This report accompanies the FY 2011-12 Budget Ordinances for your consideration at the first budget hearing on September 8, 2011. This document details all adjustments necessary to the FY 2011-12 Proposed Budget, as well as other adjustments the Board may wish to consider. The total value of all adjustments contained in this document is $4.858 million and is composed of the $4.7 million associated with the increased millage rate set by the Board for the Library System, $3 million associated with the decreased millage rate set by the Board for the Fire Rescue District, $4.474 million of expenditure adjustments in the General Fund, and overall increases of $3.177 million in grants and other proprietary revenues. This represents 0.01 percent of the Proposed Operating Budget of $4.4 billion. The Jackson Health Systems adjustments total $62 million.

The Proposed Budget was released on July 13, 2011. Subsequently, the Property Appraiser, as stipulated by State Statute, advertised the tentative millage rates as approved by the Board on July 19, 2011. The Countywide, Unincorporated Municipal Service Area, Fire Rescue Service District, and Library System tentative millage rates are 4.8050, 2.0083, 2.4496, and 0.1795 mills, respectively. The attached ordinances reflect the revenues generated by the advertised millage rates. Pursuant to State law, the tentative millage rates approved at the first budget hearing cannot be higher than those established in July without re-noticing all property owners and cannot be increased at the second hearing.

The ordinances also incorporate the reorganization as described to the Board in my September 2, 2011 memorandum (Attachment A) and include the departmental tables of organization revised to reflect the reorganization (Attachment B). Position adjustments reflect those included in the Proposed Budget and recommendations in this memorandum, but do not reflect potential reductions from reorganization opportunities. Technical changes and adjustments, corrections of scriveners’ errors, corrections of appropriation posting errors, and current estimates of grants for agencies and departments are also included. Cash carryover for proprietary funds has been adjusted where appropriate. Amendments to various code requirements, and/or resolutions are recommended including waiving Section 2-1799(e) related to the disposition of unexpended commission district office budgets and amending, waiving or rescinding, if necessary, various chapters of the Code of Miami-Dade County, Florida, and creating Section 1-4.3 of the Code of Miami-Dade County, Florida to conform the code, applicable implementing orders and other legislative enactments to the County’s Fiscal Year 2011-12 adopted budget as it relates to various administrative departments and delegations of commission authority, power, and responsibility associated therewith necessary to implement the proposed reorganization.

As part of this year’s budget development process, we held 55 departmental resource allocation meetings and, as required under Ordinance 07-45, three Revenue Estimating Conferences, all of which were publicly noticed meetings. We also held 11 public meetings throughout the County on July 28, August 2, 4, 9, 11, 16, 18, 23, 24, 29, and September 6, pursuant to Section 2-1800A of the County Code, to discuss tax rates and fee changes (Attachment C is a copy of the advertisements for these meetings). We also have and will continue to respond to numerous letters, e-mails, and phone calls from the public with questions about the budget. Between the first and second budget hearings, my staff and I will continue to work with you and the Commission Auditor on further refinements to the budget, as required, and adjustments will be incorporated as part of the information that will be provided to the Board for the second budget hearing on September 22, 2011.

In addition, it is recommended that the provision of Section 2-1799(a) 5 be suspended for FY 2011-12 so as to extend the time period by when the size of emergency contingency reserve is equivalent to seven percent of the total countywide general fund budget.

Five Year Financial Outlook
As part of this memorandum, we are incorporating the FY 2011-12 Five Year Financial Outlook. This document has always been an integral part of the Proposed Budget; however, due to timing constraints, I was not able to release this plan concurrent to the release of the FY 2011-12 Proposed Budget and Multi-Year Capital Plan. However, given my vision of a two-year budget cycle, the value of this analysis is highlighted in defining the fiscal challenges we will be facing in the next 18 months. As you are aware, in developing the FY 2011-12 Proposed Budget, I directed staff to prepare a plan that would sustain operations for two fiscal years without millage rate increases or additional employee concessions. As this attachment shows, we have been successful, only needing to adjust for the elimination of the loan from Water and Sewer to the General Fund, the planned opening of the new Mental Health facility necessary to address concerns expressed by the Department of Justice, and current legislation related to the setting of the Florida Retirement System (FRS) pension rates. We have developed financial forecasts for all four County taxing jurisdictions (Attachment D), as well as for certain large proprietary operations such as Aviation, Port of Miami, Public Works, Water and Sewer, Transit, and Permitting, Environment and Regulatory Affairs (Attachment E).

A consistent set of assumptions was applied to both the property tax supported and proprietary functions. Concessions currently being pursued with our collective bargaining units are included in our projections, except in the Water and Sewer Department, as noted. Once concessions have been applied, the need for future rate adjustments will be reduced. Economic trends for growth are applied across all revenues consistently. With the exception of the tentative millage rates proposed for the FY 2011-12 budget, the Five-Year Financial Outlook assumes that operating millage rates for all four taxing jurisdictions will remain flat for the scope of this forecast. For planning purposes, the property tax roll is assumed to remain flat for FY 2012-13 and at three percent positive growth every year thereafter. No new incorporations are assumed and departmental service levels for FY 2011-12 are maintained for the next four years. General Fund support to the Miami-Dade Transit Department is set at 3.5 percent increases per year according to Ordinance 05-148, until FY 2013-14 when additional support will be required. FY 2011-12 proposed revenues reflect a one-time loan of approximately $25 million from the Water and Sewer Department to the General Fund, which will be paid back to the department in the next seven years. Based on analysis of recent expenditures and reserve levels, County contributions to the Health Insurance Trust fund will remain the same for the next two years. Contributions to the Emergency Contingency Reserve resume in FY 2013-14 with goal to reach $100 million no later than FY 2015-16. It is clear that future economic conditions will affect the ability the County may have to reinstate some of the employee concessions assumed as part of this forecast.

As shown in the attachments, the combined General fund carryover (Countywide and UMSA combined) balance has increased from $38 million in FY 2009-10, to approximately $110 million in FY 2011-12. This is most remarkable when one considers the fiscal restrictions the County had to operate within the last three fiscal years. Based on our conservative property tax roll growth assumptions, the combined Countywide and UMSA General Fund preliminary budgetary shortfall is estimated at $65 million in FY 2012-13, as a result of expected increases in the County’s contribution to FRS as defined by the 2011 Florida State Legislature (approximately $30 million), the elimination of the Water and Sewer Department loan of $25 million, and the operating cost of the Mental Health facility scheduled to come on line in FY 2012-13. Thereafter, the Countywide General Fund shows ever increasing challenges as a result of additional subsidies to Transit, as well as the planned contributions to the Emergency Contingency Reserve. On the other hand, the UMSA General Fund reflects healthy general fund balance for the remainder of the five year outlook. The Library District System is able to maintain a positive fund balance through FY 2012-13; however, budgetary shortfalls are generated thereafter as a result of decreasing carryover balances. The Fire Rescue District preliminary figures indicates a budgetary shortfall as early as FY 2012-13, due to its heavy reliance on ad valorem revenues and the expected increase in the FRS high risk retirement rate. These schedules do not include any anticipated savings associated with efficiencies to be identified through the reorganization of County departments.

RECOMMENDED ADJUSTMENTS
The recommended operating budget adjustments total $4.858 million and are summarized in the table below and detailed in the following paragraphs.




Community-based Organizations (CBO)
As part of the FY 2011-12 proposed CBO funding allocation methodology, eight agencies were inadvertently misclassified, and therefore their proposed funding allocations reduced by 50 percent. In the revised list of allocations (Attachment F) full funding for those agencies is reinstated ($333,000). In addition, staff has identified thirteen agencies which either declined funding, went out of business, or did not execute a contract during FY 2010-11 ($571,000). The net effect of these adjustments allows $238,000 of unallocated funding to be placed in the CRA and Other Studies Reserve in the general government budget. The balance of this reserve, which will be $438,000 including this additional funding, may be used to fund a disparity study. Attachment F is a revised CBO listing of all allocations based on continuation funding and indicates which organizations have had revised allocations.

Adrienne Arsht Center for the Performing Arts
On April 25, 2006, the Board of County Commissioners adopted R-480-06 which stipulated that as of October 1, 2007, the Performing Arts Center Trust (PACT) will transfer $1.5 million annually to Miami Dade-County for a period of 20 years to assist with the funding of the Performing Arts Center Acceleration/Recovery Construction plan. A restructuring of the Sunshine Loan taken out to fund a portion of the Performing Arts Center construction, has resulted in reduced loan repayment costs which I recommend be credited to the payment obligations of the PACT for FY 2011-12 and beyond (Attachment G).   It is recommended that the Board authorize the administration to execute an amendment to the operating management agreement between the County and the PACT to effectuate the new payment structure.

Permitting, Environment, and Regulatory Affairs - (formerly Building and Neighborhood Compliance, Environmental Resources Management, and the Zoning Division of the Department of Planning and Zoning)
Permitting, Environment, and Regulatory Affairs (PERA) and Miami-Dade Aviation Department (MDAD) have mutually agreed to reduce the number of PERA staff assigned to permitting and inspection activities at MDAD as a result of the completion of major construction projects. Two positions will be eliminated, reducing expenditures in the Aviation Department ($248,000).
Corrections and Rehabilitation
To address concerns raised by the US Department of Justice report regarding inmate treatment and overcrowding at the correctional facilities, it is recommended that funding be reinstated for the Miami-Dade Corrections and Rehabilitation Women’s Detention Center (WDC). The Proposed Budget assumed the WDC would be decommissioned and included six months of operational savings. The cost of keeping the WDC open requires an additional $3.274 million and 21 positions (3 sworn, 18 civilian). To achieve the additional savings necessary to reinstate the operational need of the WDC, it is recommended that the program of assigning civilian personnel to posts which do not require sworn personnel be expanded by an additional 60 positions. These positions may provide opportunities for placement for County employees who may be impacted by the budget. As a result of this adjustment, the department would transfer 60 correctional officers to cover posts currently paid with overtime.

Furthermore, the Corrections and Rehabilitation department budget requires an adjustment of $487,000 to reflect reimbursements for personnel expenses associated with the deployment of 35 Correctional Officers to cover posts funded under the U.S Department of Justice OJP, Bureau of Justice Assistance Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG). This will allow for the reinstatement of six Correctional Counselor positions of the ten positions that had been previously eliminated in the Proposed Budget.

Cultural Affairs
To correct a scrivener’s error in the budget for the Department of Cultural Affairs, a transfer of $1.304 million to Cultural Affairs (Fund 125 Subfund 127) from Convention Development Taxes (Fund 160 Subfund 162) for the funding of community-based cultural facilities was inadvertently omitted and is now reflected in the budget ordinance. 

Fire Rescue
On July 19, 2011, the Board approved a tentative millage rate that reduced the Fire Rescue District millage rate to 2.4496 mills, 0.0294 mills below the proposed millage rate of 2.479 mills, resulting in a $3 million revenue loss to the Fire Rescue District. Miami-Dade Fire Rescue (MDFR) has undertaken a number of initiatives to reduce expenditures in the department by $3 million during the last three months of the current fiscal year. Operational savings are being achieved by eliminating civilian and non-sworn administrative overtime, eliminating the purchase of various capital items such as office furniture, minor equipment, and computer replacement and various operational line items. There is also a projected savings for debt payments due to lower interest rates for the variable rate capital asset acquisition bonds ($600,000).


The MDFR Communications Division Quality Assurance (QA) Unit is currently staffed by four QA Specialists. Their job is to perform quality control activities of all incoming calls received by the 911 operators. Subsequent to the release of the Proposed Budget, MDFR and the Miami-Dade Police Department determined that two QA Specialists are sufficient to comply with review of 911 calls per State and Federal requirements. In addition, available 911 fees were identified to fund the remaining two positions ($144,000), resulting in a total General Fund savings of $310,000. In addition five overage civilian positions, funded by grant revenues, are being added that where inadvertently omitted from the Office of Emergency Management.

Community Information and Outreach - (formerly Government Information Center)
Subsequent to the release of the FY 2011-12 Proposed Budget, the Online Services Division of Community Information and Outreach (CIAO) secured an additional $213,000 in revenues for web and digital services through service level agreements with the Miami-Dade County Federal Credit Union, Zoo Miami, the City of Sunny Isles Beach, the Downtown Development Authority, and various other private partners. As a result, CIAO’s operating budget is increased by $213,000 and five part-time positions added to support the additional workload.
In addition, on May 17, 2011, the Board adopted Resolution 140-11 granting authority to CIAO to apply, receive, and expend $100,000 in grant funds from the U.S. Department of Commerce Economic Development Administration (EDA) to support the creation of a pilot Economic Development Portal that provides real-time economic and quality of life information to the business community.  As a result, CIAO’s FY 2011-12 Proposed Budget is adjusted to reflect an additional $100,000 in grant proceeds for a total operating budget adjustments of $313,000.

Management and Budget - Grant Coordination Division (formerly the Office of Grants Coordination)
Subsequent to the release of the FY 2011-12 Proposed Budget, the Ryan White Program received the Notice of Grant Award for HIV Emergency Relief Project Grants from the U.S. Department of Health and Human Services (HRSA) in the amount of $25.199 million. In addition, the annual Edward Byrne Memorial Justice Assistance Grant (JAG) was awarded at $978,151, of which $756,262 will be administered within the Grants Coordination division. These grants are incorporated as part of the Office of Management and Budget Grants Coordination Division operating budget schedule.

In addition, the Grants Coordination division received notification of two grants awarded under the American Recovery and Reinvestment Act (ARRA) of 2009 (Miami-Dade County Association of Chiefs of Police Countywide Prisoner Processing Project and the Recovery Subgrant Planning and Evaluation Project). Therefore, the grant allocation amount for FY 2011-12 increased from $594,000 to $3.428 million for the development of a criminal justice system to improve the information sharing initiatives.

Community Action and Human Services – (Formerly Community Action Agency, Department of Human Services, and Human Rights and Fair Employment Practices)
After the release of the FY 2011-12 Proposed Budget, final negotiations with the Early Learning Coalition were completed. As a result of State funding adjustments, school Readiness funding decreased by $13.633 million, reducing the number of children served by 4,500.   Voluntary Pre-Kindergarten (VPK) slot funding increased by $3 million, serving an additional 1,100 children, but at the same time, administrative funds decreased by $273,000.  Finally, the Child Screening and Assessment contract decreased by $141,000 and the Inclusion Services contract decreased by $110,000, resulting in fewer administrative dollars but no direct service impact.  These changes in grant funding result in the elimination of 32 full-time positions, and the creation of four new positions, for a net elimination of 28 full-time positions and a net loss of $11.157 million in grant funding. Also, the Self Help division is receiving an $85,000 increase in the Emergency Food and Shelter Grant (EFSG) award, from $120,000 to $205,000, allowing the department to serve approximately 613 additional clients with financial assistance for rent, boarding homes, and utilities.

In addition on August 17, 2011, the Department of Health and Human Services awarded the Head Start program an additional $1.352 million, to maintain the existing 100 expansion Head Start and 128 expansion Early Head Start slots (previously funded through ARRA) for another six months.  A second increase to base funding is expected in 2012 to cover the cost of these slots for the remainder of the twelve month period.

Homeless Trust
Subsequent to the release of the FY 2011-12 Proposed Budget the Miami-Dade County Homeless Trust Board has approved an additional $361,000 in capital expenses for capital repairs to the Emergency Shelter Homeless Assistance Centers (HACS), as well as funding Homeless Prevention and Rapid Re-Housing services which have been previously funded through the Federal Recovery Act. These additional expenses will be funded from budgeted reserves.



Library
As tentatively adopted by the Board on July 19, 2011, the Library System millage rate was adjusted from 0.1506 mills to 0.1795 mills, which generates an additional $4.7 million in Library Taxing District revenue. As a result, the originally proposed closing of 13 library branches will no longer occur. Instead, 36 full-time positions be restored, which combined with a comprehensive restructuring of current branch staffing levels will allow the Miami-Dade Public Library System to keep all 49 branches open during FY 2011-12.  Regional libraries will operate six days per week, branch libraries will operate five days per week, but as originally proposed no branches will operate on Sundays or extended evenings.

Jackson Health Systems (JHS)
The Financial Recovery Board (FRB) recommended an operating budget (which is heavily contingent on union concessions) of $1.813 billion at its August 29th budget hearing. This represents an increase of $62 million from their Proposed Budget. A detailed explanation and budget presentation is provided in the attached memorandum (Attachment H).

Port of Miami (POM)
Due to an adjustment on State security mandates, the POM is able to realign existing security staff and maintain a secure port. The POM has identified efficiencies allowing for the elimination of five security positions ($498,000) and operating adjustments of $1.502 million to appropriately reflect the total savings from staffing reductions that are part of the FY 2011-12 Proposed Budget, including other miscellaneous line item adjustments. This revenue will be placed in a maintenance reserve fund.

Sustainability, Planning, and Economic Enhancement
Because of the importance of the agricultural industry to the County’s overall economy, nine positions in the Cooperative Extension division ($548,000, Countywide General Fund) and the Agricultural Manager ($100,000, Federal Grant and $79,000, Countywide General Fund) are restored.

In addition, as a result of the adoption of the Pain Clinic Ordinance requiring countywide registration of pain management clinics and associated physicians, the Business Affairs and Consumer division (formerly Consumer Services Department) will generate $122,000 in new revenue to support costs associated with one enforcement officer, for the creation of a pain clinics tracking database, and functions relating to registration and on-going enforcement.  Funding will be provided from revenue generated from proposed fees and charges.

Vizcaya Museum and Gardens
Subsequent to the release of the Proposed Budget, the Vizcaya Museum and Gardens Trust has identified an opportunity to receive funding ($75,000 for planning in the coming fiscal year, and more than $200,000 in subsequent years) from the Florida Inland Navigation District (FIND) to enhance hurricane protection for Vizcaya's fragile bayfront gardens. To qualify for this funding, Vizcaya is required to offer the same general admission fee to residents of all 12 counties served by FIND. To comply with this request and take advantage of this important grant opportunity, the Miami-Dade County resident discounted fee will be eliminated ($10.00) and residents will pay the general admission fee ($15.00). The Vizcaya Museum and Gardens Trust will continue offering discounted admissions for seniors, students, children, and groups and will also continue to participate in community-based programs to provide free and discounted admission for local residents, such as the Cultural Affairs Department's "Golden Ticket" and "Culture Shock" programs, for seniors and youth, and the Library's "Museum Passport Program," through which residents may collect passes for free admission to Vizcaya at any Miami-Dade Library.  Should this revision to the fee structure generate additional revenue, the department’s budget will be amended during the fiscal year if necessary.



Aviation
The Miami Airport Affairs Committee (MAAC) revised the budget to reflect a decrease of $18.053 million to $854.318 million resulting in a reduction in aviation fees and charges of $58.551 million to $346.679 million, from a proposed $405.230 million and a decrease to the proposed landing fee rate. The landing fee rate, currently at $1.92 per 1,000 pound unit in FY 2010-11 will remain at $1.92 per 1,000 pound unit in FY 2011-12. This revision reflects a decrease of $1.67 from the recommended $3.59 per 1,000 pound unit in the FY 2011-12 Proposed Budget. Airline cost per enplaned passenger, currently at $19.89 in FY 2010-11 will increase by $0.32 to an estimated enplaned passenger cost of $20.21 in FY 2011-12. This revision reflects a decrease of $2.66 per enplaned passenger from the recommended $22.87 enplaned passenger cost in the FY 2011-12 Proposed Budget.

The FY 2011-12 Proposed Budget recommended $872.371 million for the operation of the Miami-Dade Aviation Department (MDAD).  Rental revenues are being revised to reflect a decrease of $2.562 million to $116.042 million from a proposed $118.604 million; other revenues are being revised to reflect a decrease of $7.025 million to $15.638 from a proposed $22.663 million. Commercial operations revenues are being revised to reflect an increase of $10.086 million to $236.043 million from a proposed $225.957 million. Other adjustments include an increased transfer from the improvement fund of $40 million to $80 million.

Miami-Dade Aviation Department Revenue Reconciliation:
Description
Amount (000’s)
FY 2011-12 Proposed Revenues
$872,371
Reduction in Aviation Fees and Charges
(58,551)
Reduction in Rental Revenue
(2,562)
Decrease in Other Revenues
(7,025)
Increase in Commercial Operations
10,086
Increase Transfer from Improvement Fund
40,000
FY 2011-12 Revised Proposed Revenues
$854,318

Departmental expenditures will be adjusted a corresponding $18.053 million to $854.318 million. This is comprised of a decrease of $2.772 million in operating expenditures coupled with a decrease of $15.281 million in non-operating expenditures. Operational adjustments include a net reduction in expenditures of $2.772 million to $422.199 million from the FY 2011-12 Proposed Budget of $424.971 million. Expenditure adjustments include a decrease of salaries by $350,000 to reflect a reduction of three positions and a decrease in other operating of $2.422 million due to revised maintenance estimates based on current year actuals.


Miami Dade Aviation Department Operating Expenditure Reconciliation:
Description
 Amount (000’s)
FY 2011-12 Proposed Operating Expenditures
$424,971
Reduction of Salaries
(350)
Increase of Other Operating
(2,422)
FY 2011-12 Revised Operating Expenses
$422,199

Non-operational expenditures will be adjusted to reflect a decrease of $15.281 million to $432.119 million from the FY 2011-12 Proposed Budget of $447.400 million. This adjustment reflects a decrease of $.431 million in cash reserves, decreased transfer of $1 million towards the improvement fund, a decrease transfer of $5 million to the debt service fund, and a decrease of $8.850 million transferred to the reserve maintenance fund.  

Miami Dade Aviation Department Non-Operating Expenditure Reconciliation:
Description
Amount (000’s)
FY 2011-12 Proposed Non-Operational Expenditures
$447,400
Reduction to Cash Reserve
(431)
Reduction Transfer to Improvement Fund
(1,000)
Reduction Transfer to Debt Service Fund
(5,000)
to Reserve Maintenance Fund
(8,850)
FY 2010-11 Revised Non-Operational Expenditures
$432,120

Other technical adjustments are required for other non-operating fund changes. These changes are primarily driven by cash carryover and transfers that result in adjustments to various funds appropriations schedule, which are outside the operating budget appropriation schedules. These include an increase in expenditure authority for the Improvement Fund of $23.900 million, an increase in expenditure authority for the Reserve Maintenance Fund of $28.150 million, and an increase in expenditure authority for the Interest and Sinking fund of $200,000.  

Promotional Funding
Attachments I and J are the reports on Airport and Seaport promotional funds as required by Administrative Order 7-32.

General Fund Adjustments
As a result of the adjustments described above, including additional grant funding proceeds, the elimination of several general fund expenditures such as the executive car allowance, an adjustment to the required payments to Community Redevelopment Agencies based on calculations done utilizing the final preliminary property tax roll and tentative millage rates, and the re-appropriation of funding for a number of general fund subsidized activities, net proceeds of $3.277 million will be placed into the Wages, Separation, and Energy Reserve to help offset the costs associated with the delayed implementation of the collective bargaining agreements. Please refer to the following table for additional detail.



Recommended Fee Adjustments
The Self-Supporting Budget Ordinance (Agenda Item F) includes the proposed fee changes included in the FY 2011-12 Proposed Budget. Fee adjustments include: Animal Services (which no longer include the equine registration fees), Emergency Management, Planning and Zoning, Miami-Dade Fire Rescue, Water and Sewer, Solid Waste, Vizcaya Museum and Garden, Port of Miami, Aviation, and Special Taxing Districts.


CAPITAL BUDGET/CAPITAL IMPROVEMENT PLAN (CIP) UPDATES

Capital Outlay Reserve (COR)

The annual payment due from the Florida Marlins, LP ($2.3 million) as stipulated in Section 7 of the Non-Relocation agreement will be included in the COR. Also, subsequent to the release of the budget, $604,000 of unallocated Criminal Justice Bond interest has been identified which may be used to fund public safety projects and will be transferred to COR. The debt service payment for the Capital Asset Series 2011 A and B – Baseball Project ($2.838 million), was omitted as part of the FY 2011-12 Proposed COR budget. This payment will be made by non-ad valorem general fund revenues in COR. The net result of these adjustments will allow $66,000 of remaining revenue to be allocated in the Non-Departmental Reserve – Repairs and Renovation in COR to help address emergency needs throughout the fiscal year.

Public Works
The Public Works Department has entered into a Local t Participation Agreement with the Florida Department of Transportation for $212,000 for project #607990 - Improve and Extend the Commodore Bike Trail. The capital budget for this project is being adjusted to include the additional grant funding.

Technical Adjustments
The following projects were omitted inadvertently from the FY 2011-12 Proposed Capital Budget: Project #117934, District 1 Preservation of Affordable Housing and Expansion of Home Ownership ($3.092 million); Project #111020, Graham Exterior Repairs ($500,000); Project #605470 Repair and Replace Fishing Piers at Old William Powell ($2.591 million); and Quality Neighborhoods Improvement Program Projects 934750, 931850, and 93410300 for local drainage and neighborhood park improvements ($6.680 million).

A technical adjustment is also required for the reclassification of Aviation Revenue Bond funding required for Project 6331290 (Miami International Airport Support Facility Improvements) and Project 6339221 (Miami International Airport North Terminal Development (NTD). This reclassification does not change total capital expenditure authority for the Aviation Department. The increased transfer of $37 million to the North Terminal Development project from the Support Facilities capital project is being done to address the delays caused by the acceptance of the baggage handling system in the North Terminal. A contingency was built into the Aviation Department’s capital project Support Facilities to address issues such as this and will not require an overall increase in appropriation authority or the issuance of additional bonds.

The funding for the Curtis Mansion ($1 million) that is included in Project #437430, The Historic Preservation Fund, was included in the proposed budget as a County project; however, this is a municipal project and will be more properly reflected as such.  ADA Compliance Project #609720 will be corrected to reflect the actual project cost of $10 million.

Lastly, as part of the overall BBC GOB expenditure authority, a cash flow revision for Preservation of Affordable Housing and Expansion of Home Ownership Project #116949 was made to accurately reflect $1.143 million of expenditure that will occur in FY 2011-12, instead of in future years. The same revision was made to the Zoo Miami Florida Exhibit to accurately reflect $1.134 million of GOB Series 2011A proceeds in FY 2010-11. Funds were inadvertently moved to FY 2013-14. The overall project costs remain the same for both projects.

Building Better Communities Bond Program
As a result of the lowering of the debt service millage rate to 0.285 from 0.445 a number of capital projects anticipated to be funded with Series 20100 A bond proceeds and/or within the next 45 months as cash flows require were impacted. More information will be provided to the Board as part of the Information for Second Budget Hearing documents.
 
PAY PLAN
Attached to Item F is a Pay Plan which contains the existing rates of pay for bargaining unit employees. These rates are subject to change through the collective bargaining process. . The Pay Plan reflects the adjustments implemented on July 1, 2011 to the non-bargaining unit employees under my purview. It also contains updates that clarify Pay Plan language and provisions and includes the addition of new classifications, the abolition of obsolete classifications, and occupational code and title changes. The pay rates reflected in the Pay Plan will be administered in accordance with the provisions of the Living Wage Ordinance 99-44.

POSITION ADJUSTMENTS
In some instances, the above recommendations and correction of errors will adjust the number of positions in the FY 2011-12 Proposed Budget. The adjustments included in this memorandum increase the total number of recommended positions by 99 to 26,460. This is 1,193 positions less than authorized in FY 2010-11, more than 500 of which are vacant.

Attachments



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