Miami-Dade Legislative Item
File Number: 200025
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File Number: 200025 File Type: Resolution Status: Before the Board
Version: 0 Reference: Control: County Commission
File Name: LIMO OF SOUTH FLORIDA CONTRACT Introduced: 1/8/2020
Requester: Transportation and Public Works Cost: Final Action:
Agenda Date: 2/19/2020 Agenda Item Number: 8N1
Notes: Title: RESOLUTION AUTHORIZING A ONE-YEAR OPTION TO RENEW, PURSUANT TO RESOLUTION NO. R-611-17, EFFECTIVE FEBRUARY 28, 2020 WITH LIMOUSINES OF SOUTH FLORIDA, INC., FOR THE PROVISION OF TRANSIT SERVICES AT THE RATE OF $45.09 PER BUS REVENUE HOUR, AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE TO EXECUTE DOCUMENTS NECESSARY TO EFFECTUATE THE SAME AND EXERCISE ALL PROVISIONS OF THE CONTRACT, EXCEPT THAT THE BOARD SHALL APPROVE THE EXERCISE OF ANY OPTIONS TO RENEW
Indexes: NONE
Sponsors: NONE
Sunset Provision: No Effective Date: Expiration Date:
Registered Lobbyist: None Listed


Legislative History

Acting Body Date Agenda Item Action Sent To Due Date Returned Pass/Fail

Board of County Commissioners 2/4/2020 8N20 4 Day Rule Invoked

County Attorney 1/9/2020 Assigned Bruce Libhaber 1/9/2020

County Attorney 1/9/2020 Assigned Office of Agenda Coordination 1/9/2020
REPORT: Item returned

County Attorney 1/8/2020 Assigned Bruce Libhaber 1/9/2020

Office of Agenda Coordination 1/8/2020 Assigned County Attorney 2/4/2020
REPORT: TPW - No Sponsor - Pending Jan Cmte - County Attorney: Bruce Libhaber - Attachments: Contract - Page Numbers: 43

Jennifer Moon 1/8/2020 Assigned Office of Agenda Coordination 1/8/2020 1/8/2020

Legislative Text


TITLE
RESOLUTION AUTHORIZING A ONE-YEAR OPTION TO RENEW, PURSUANT TO RESOLUTION NO. R-611-17, EFFECTIVE FEBRUARY 28, 2020 WITH LIMOUSINES OF SOUTH FLORIDA, INC., FOR THE PROVISION OF TRANSIT SERVICES AT THE RATE OF $45.09 PER BUS REVENUE HOUR, AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE TO EXECUTE DOCUMENTS NECESSARY TO EFFECTUATE THE SAME AND EXERCISE ALL PROVISIONS OF THE CONTRACT, EXCEPT THAT THE BOARD SHALL APPROVE THE EXERCISE OF ANY OPTIONS TO RENEW

BODY
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board, pursuant to Resolution No. R-611-17, authorizes a one-year option to renew effective February 28, 2020 with Limousines of South Florida, Inc., for the provision of transit services at the rate of $45.09 per bus revenue hour; and further authorizes the County Mayor or County Mayor's designee to execute documents necessary to effectuate the same and exercise all provisions of the contract, except that the Board shall approve the exercise of any options to renew. A copy of the Contract is on file with and available from the Transportation Strategic Planning Division, Department of Transportation and Public Works.


HEADER
Date:

To: Honorable Chairwoman Audrey M. Edmonson
and Members, Board of County Commissioners

From: Carlos A. Gimenez
Mayor

Subject: Resolution Authorizing a One-Year Option to Renew with Limousines of South
Florida, Inc., Effective February 28, 2020, for the Provision of Transit Services at
a Rate of $45.09 per Bus Revenue Hour

STAFF RECOMMENDATION
Recommendation
It is recommended that the Board of County Commissioners (Board) authorizes a second one-year option to renew with Limousines of South Florida, Inc. (LSF) from February 28, 2020 to February 27, 2021.

Scope
If approved, the current contractor, LSF will continue providing service beyond the existing term limit of February 27, 2020, for an additional year, at the same hourly rate of $45.09 per hour and under the same conditions of the current Agreement.

The impact of this item is countywide in nature. With approval of this item, the contractor will continue to provide service for transit routes 1, 29, 35/35a, 46, 56, 71, 72, 82, 101(A), 115, 202, 210, 211, 212, 217, 246, 248, 254, 267, 272, 286, 344 and the Biscayne Gardens Circulator (route 155), as well as Life Line routes Green Hills, Kings Creek, Sierra Lakes, Robert Sharp, Ahepa, and Federation Gardens (Exhibit A).

Fiscal Impact/Funding Source
The total estimated costs associated with the services described above is $11,609,818 annually, budgeted in the Department of Transportation and Public Works (DTPW) Operating Fund. Not renewing this contract may result in approximately $12,282,762 in additional costs not included in the Adopted Budget for FY 2019-20 for the bus routes to be operated by DTPW directly.

Track Record/Monitor
The Project Manager is Joel Perez, General Superintendent, Bus Operations, DTPW. The contracted routes are randomly monitored by DTPW Operation Supervisors throughout Miami-Dade County (County) for contract compliance including ADA and vehicles requirements and route performance. Additionally, DTPW Bus Operations staff monitor performance utilizing the vehicle locator system (GPS) to verify daily departures from facilities and random trips throughout the routes.

DTPW Bus Operations staff recently performed ride checks on contracted routes. Customer feedback was obtained for improvement of service. Approximately 91 percent of customers provided positive comments related to contracted Bus Operators friendliness, courtesy and attentiveness to customer needs. Out of vehicles inspected, 95 percent met DTPW’s operational requirements for A/C, cleanliness, destination signs (front and side), pull cords working and the required County decals. Vehicles found with deficiencies were reported to contractor. Additionally, 96 percent of the vehicles inspected started on time and 74 percent maintained their on-time performance throughout the route.

DTPW Bus Operations Staff and the Contractor hold daily conference calls to review complaints from the previous day and to address any concerns that may potentially impact service. Since the commencement of contract year 2019, complaints have been reduced by an average of 37 percent.

Background
On June 6, 2017, the Board approved Resolution No. R-611-17, authorizing the accessing of City of Miami Contract No. 18483 with LSF for the provision of public transit services for Miami-Dade County DTPW. The Board expressly required that any future options to renew be brought before the Board for approval. On November 18, 2018, the Board authorized a one-year option to renew, effective February 27, 2019, with LSF for the provision of transit services at the rate of $45.09 per bus revenue hour. The City of Miami has informed DTPW that they have exercised the option to renew for an additional one-year period (Exhibit B). DTPW recently performed a market research analysis and determined that continuing to access the City of Miami’s (City) contract at this time is more favorable then initiating a new procurement process for the provision of public transit services for Miami-Dade County (Exhibit C).

Per contract, vehicle capacity could range from eight to 25 passengers. However, the Contractor has surpassed the requirements of the contract by providing some larger vehicles to accommodate passenger demand/load at no cost to the County. Out of the 77 vehicles assigned to this contract, 14 have a capacity of 26-35 passengers. Prior to be being placed in service, all new vehicles are inspected by DTPW’s Bus Operations Staff for compliance with all contract requirements. All vehicles are wheelchair accessible and are equipped with illuminated electronic destination signs. Eighty-eight percent of the vehicles are equipped with bicycle racks and the remaining will have bicycle racks installed by the end of January 2020. Additionally, 18 percent of the vehicles assigned to this contract surpass the contract requirement of eight to 25 passenger capacity at no cost to the County. Five vehicles with a capacity of 35 passengers have been purchased to replace smaller vehicles and are currently being prepared to be put into service on routes 35 and 272.

At this time, DTPW is working with the Transit Alliance to develop a bus network redesign that will affect the capacity of the vehicles needed to run certain routes. It is beneficial to keep this contract in place until the network redesign is completed and approved. Once this occurs and fleet size requirements are known, a procurement can be initiated to replace this contract as necessary. This future solicitation may include an option for a vendor to utilize DTPW vehicles to provide service, leveraging recent investments in vehicles, fuel facilities and maintenance facilties.

Delegated Authority
If this item is approved, the County Mayor or County Mayor’s Designee will have the authority to exercise all provisions of the contract, excluding extensions or renewals, pursuant to Section 2-1.1 of the Code of Miami-Dade County and pursuant to Implementing Order 3-38.


Due Diligence
In compliance with Resolution No. R-187-12, due diligence prior to contract award was conducted in accordance with the Internal Services Department’s Procurement Guidelines to determine contractor responsibility, including verifying corporate status and review of performance or compliance issues. The lists referenced include convicted vendors, debarred vendors, delinquent contractors, suspended vendors, and federal excluded parties. There were no adverse findings relating to contractor responsibility.

Applicable Ordinances and Contract Measures
• The two percent User Access Program does not apply due to accessing an awarded contract.
• The Small Business Enterprise Bid Preference and Local Preference Ordinances do not apply due to accessing an awarded contract.




_______________________
Jennifer Moon
Deputy Mayor



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