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Public Records Requests
The "Sunshine" Law
119.01 General state policy on public records
"(1) It is the policy of this state that all state, county, and municipal records are open for personal inspection and copying by any person. Providing access to public records is a duty of each agency."
The Document Management Unit (DMU) processes all public records requests received by the Department. In order to streamline processing, ensure accuracy and track progress, all public records requests should be submitted in writing either to the address below or via email.
As applicable, the necessary MDC Police Department approval will be obtained in order to comply with the release of DTPW facility building plans and records.
Mail requests to:
JENNIFER WALKER PUBLIC RECORDS CUSTODIAN
TRANSPORTATION AND PUBLIC WORKS
701 NW 1ST CT STE 1300
MIAMI FL 33136
The custodian of public records will furnish a copy of the requested documents upon payment of the fee prescribed by law. Documents can be mailed via United States Postal Service (USPS) (provide mailing address) or can be picked up at the DTPW Overtown Transit Village located at 701 NW 1st Court, 13th Floor, Monday through Friday, 8 a.m. to 5 p.m.
The following fees are authorized per Florida Statute 119.07 (4):
(a) 1. Up to 15 cents per one-sided copy for duplicated copies of not more than 14 inches by 8 1/2 inches;
2. No more than an additional 5 cents for each two-sided copy; and
3. For all other copies, the actual cost of duplication of the public record.
(b) The charge for copies of county maps or aerial photographs supplied by county constitutional officers may also include a reasonable charge for the labor and overhead associated with their duplication.
(c) An agency may charge up to $1 per copy for a certified copy of a public record.
(d) If the nature or volume of public records requested to be inspected or copied pursuant to this subsection is such as to require extensive use of information technology resources or extensive clerical or supervisory assistance by personnel of the agency involved, or both, the agency may charge, in addition to the actual cost of duplication, a special service charge, which shall be reasonable and shall be based on the cost incurred for such extensive use of information technology resources or the labor cost of the personnel providing the service that is actually incurred by the agency or attributable to the agency for the clerical and supervisory assistance required, or both.
Acknowledge receipt of the request
The Document Management Unit (DMU) will respond to all public records requests in a reasonable time, taking into account the extent and nature of the request. Within five business days of receipt of the request, the DMU will take one of the following actions:
- Notify the requestor of estimated costs and request payment in advance if the nature or volume of the requested records will require extensive use of information technology resources, extensive clerical or supervisory assistance, or both, in addition to the actual cost of duplication or production.
- Inform the requestor that the DMU is working on their request; give them an estimated time of completion and advise them about any specific circumstances affecting completion of the request.
- Inform the requestor that the requested materials do not exist or are not in the custody of the DMU.
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