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General Government (Enabling Strategies)

With the guidance of the Board of County Commissioners, Miami-Dade County continues to be on the forefront in supporting strategic management practices in local government. For the 11th year in a row, the International City/County Management Association (ICMA) Center for Performance Measurement recognized Miami-Dade County for its ongoing efforts in measuring and improving local government performance. This is also the fifth year the County was awarded their highest level of recognition, the prestigious “Certificate of Excellence,” which was awarded to only 28 jurisdictions in the country.

General Government (Enabling Strategies)

 

• The Internal Services Department (ISD) - Procurement Management Division received the National Procurement Institute - Achievement of Excellence in Procurement Award for the 11th time, recognizing the County’s innovation, professionalism and leadership in the field of procurement. In that regard, the Department successfully awarded 536 contracts for goods and services valued at over $1 billion.

• The Government Finance Officers Association of the United States and Canada (GFOA) presented for the 11th consecutive year, the Distinguished Budget Presentation Award to the Office of Management and Budget (OMB) for the FY 2012-13 Budget.

• Calendar Year 2013 was another successful year for the Division of Bond Administration, as it continued to successfully manage the issuance of County debt. The refunding of bonds exceeded the minimum savings threshold requirement of 5% by achieving net present value savings in excess of 8% for the Water and Sewer Bonds, 6% for the Seaport Bonds, 7% for the Capital Asset Bonds and 5% for the stormwater Bonds. This generated interest savings of approximately $16 million.

• OMB successfully coordinated the FY 2013-14 applications and submission of 48 grants for County departments and the community, resulting in grant awards totaling $35 million. In addition, the Department submitted a competitive Ryan White HIV/AIDS Treatment Extension Act grant application to the U.S. Department of Health and Human Services that resulted in an award of $24.1 million for health and support services to low-income persons who are living with HIV/AIDS (PLWHAs) in Miami-Dade County.

• Recognizing the importance of maintaining the County’s financial stability, the Administration held the total of all general fund reserves at 4.8 percent of the total budget. This includes an emergency contingency reserve which is currently funded at a little over $43 million. The goal is to generate a reserve that represents between five and seven percent of the County’s general fund supported operating budget.

• In 2013, the Information Technology Department (ITD) received the National Association of Counties (NACo) Achievement Award for Miami-Dade County Residential Health Care Facility Comprehensive Emergency Management Plan (CEMP). The Department also was the winner of the Public Technology Institute (PTI) Solution Award for Miami-Dade County Private Cloud in 2013.

• The Miami-Dade County Elections Department is the largest and most complex elections organization in the State of Florida, conducting more elections than any other county each year. In 2013, the Department engaged in several high-profile endeavors, including holding meetings of the Mayor’s Election Advisory Group, through which, and with the support of the Florida Legislature, a number of valuable local recommendations influenced significant election reform. Limiting the ballot length and the enhanced flexibility in the type of early voting sites and expanded hours of operation will go a long way to reduce lines in future elections; thus allowing us to better serve our voters.

• The Mayor’s initiative to consolidate IT functions has continued with completion of Phase 1 to include Regulatory and Economic Resources, Internal Services, Miami-Dade Police, and Public Works Waste Management departments. The goal to implement IT best practices into a consolidated environment that utilizes the maximum efficiency of the systems, staffing and resources available to Miami-Dade County.

• An economic development initiative completed in partnership with the Beacon Council, ITD launched a new website www.miamidadesites.com in 2013 providing comprehensive information to assist new, expanding and relocating businesses find the ideal location for citing in Miami-Dade County. Leveraging the County’s Geographic Information System (GIS), the tool provides demographics, business, housing and community information in addition to dynamic mapping tools.

• The County Finance Department issued total vendor payments, including tax distributions, of $4.9 billion, of which $3.9 billion was processed via Automated Clearing House (ACH). Over 3,400 vendors and governmental entities currently participate in the ACH program. This payment option provides cash flow efficiencies to vendors, cost savings to the County by reducing the number of checks issued, reduces stop payment requests and eliminates the need to submit unclaimed funds to the State of Florida.

• With the support of the Board of County Commissioners, the Elections Department was able to secure funding for the procurement of key enhancements in effect during the 2014 election cycle, including 1,600 new electronic poll books for election day use, which is expected to reduce voter check-in times, and two new high-speed mail sorters and network servers to improve absentee ballot processing.

• In 2013, the Elections Department successfully coordinated one countywide election and 23 municipal elections. Municipalities received the information, translations, and documents required on a timely basis; and met all publication requirements for the countywide election and other legal mandates, resulting in an overall satisfaction rating of 100% from municipalities which participated in the voluntary customer service survey. The Department successfully processed:

• Almost half a million absentee ballot requests

• Over 155,000 voted absentee ballots

• Over 33,000 new registered voters

• Over 65,000 voter registration applications

• Over 52,000 petitions

• Close to 700 public records requests and media inquiries

• Over 6,000 financial disclosure and outside employment forms filed

• Miami-Dade TV’s success in providing countywide information to our residents was recognized by the Emmy Awards, Telly Awards, and NATOA Government Programming Awards; 358 hundreds of hours (162 meetings) of live, gavel-to-gavel Board of County Commission meetings were archived and made available for on-demand viewing through webcast.

• The County continues its aggressive efforts to train employees in Lean Six Sigma – a structured problem solving methodology that is designed to reduce waste, streamline processes, and improve customer satisfaction. Last year, trained employees completed 18 projects saving more than $2 million and improving services throughout county government.

 

 

 

 

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