Fire Rescue Records, Incident Reports and Billing

Requests for fire or medical incident reports must be submitted in person or by mail.

Report Availability:

• Fire Property reports are available 10 working days after the incident; availability depends on the completion of the Fire Property investigation.
• Rescue patient records are available 10 working days after the incident provided that all applicable audits have been completed.

Rescue reports are confidential and strict Florida State Statutes and Federal guidelines must be followed prior to their release.

To receive copies in person, go to Miami-Dade Fire Rescue Headquarters.

To receive copies by mail, call the Records and Resources Bureau prior to submitting your request.

Copies of occupancy inspection reports and life safety inspection reports can be made available. These records provide information on commercial property inspections for various business occupancies and multi-unit residences for both new construction and existing structures.

All records requested may be received in person at MDFR Headquarters, or they can be mailed or faxed. Estimated turnaround time after the request is received by MDFR is one week.

For questions or inquires, please call the Fire Prevention Division at 786-331-4800.

The following information must be provided with your request form:

• The exact date, time and location of the incident. Provide incident number if available.
• If you do not have the exact date of loss, please provide us with incident location and approximate month and year of incident.
• For fire loss research on a property address or extensive fire property research (only on public places), please provide property location, date and year parameters to be researched. A fee for extensive research may apply.

Fire reports are public records with exception of arson investigation reports unless closed.

The following information must be provided with your request form:

• Exact date, time and location of the incident. Provide incident number if available.
• Patient's full name, including alias if applicable.
• A copy of the police report and/or transport bill, if available.
• If the patient is a minor, the parent or legal guardian must provide legal documents stating guardianship or a birth certificate, along with a copy of the requesting parent/guardian driver's license or legal photo ID.
• If you were the person treated by fire rescue, include a copy of your driver's license or legal photo ID with your request.
• If the patient is deceased, a copy of the death certificate identifying the next of kin and/or legal documents of estate representative are required, along with a copy of the requesting family driver’s license, legal photo ID or attorney letter representing the estate.
• If the requestor is a law firm or insurance company, a signed notarized medical authorization is required. If the patient is a minor, the parent or legal guardian must sign authorization and state the relationship to the minor under the signature. If the signature is not legible, please write or type the person's name under the signature.

The data contained on the rescue patient reports is confidential medical information. It is exempt from Florida State Statutes 119.07, Public Records Law, and protected under Florida State Statutes 401.30, Medical Transport Law and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Public Law 104-191, Privacy Rule 45CFR Part 160-164.

MDFR does not charge a fee for any medical treatment delivered only on-scene. A fee is charged only if the patient is transported to a hospital. Patients transported by MDFR should contact Intermedix for any inquiries.

Fees for copies of public records are established by Florida's Public Records law.

• Single-sided pages - 15 cents each
• Double-sided pages - 20 cents each
• Certified Copies - $1 per page
• Copies of pre-printed reports and other materials will be charged at the per copy cost billed to the department.

Requests requiring research or processing time of more than 20 minutes will also have a service charge based on the cost of labor of the staff providing the service.

Call the Records and Resources Bureau for the total amount of the report fee and for the extensive property research fee schedule. Please include a check for the amount provided over the phone made payable to "Miami-Dade Fire Rescue Department."

Mail your complete record request along with a self-addressed stamped envelope to Miami-Dade Fire Rescue Headquarters.

For other type of incident reports or any other information, call the Records and Resources Bureau.