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Online Vendor Registration

What is Vendor Registration?

Vendor Registration is the process used to avoid delays in the event a vendor is recommended for a contract award. Registered vendors also have their company name added to a computerized listing of vendors used by Miami-Dade County to obtain quotes for Goods and Services.

Instructions: Please Read Before Continuing

  1. Go to the Is My Company Registered section to search if your company is already registered with Miami-Dade County.
  2. If after searching you are unable to locate your company’s profile, go to the Incomplete Registration section to verify if your company has an Incomplete Registration profile.
  3. If you are unable to locate your company’s profile or are certain that your company is not registered with Miami-Dade County, please click on the Register Online button to begin your registration.
  4. If you are a returning registered vendor, go to the Returning Registered Vendor section to review and update your existing profile.

 

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Is my company registered with Miami-Dade County?

Check to see if you are already registered.

Search by using FEIN and/or Business

 

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Register Online

Welcome to the Online Vendor Registration Site. In Order to enter into contract with Miami-Dade County a firm must be fully registered.

Note: Online vendor registration requires a valid e-mail address.

Please review the following list of required documents prior to completing your registration:

  • Miami-Dade County current Local Tax Receipt (for vendors physically located within Miami-Dade County)
  • Certificate of Incorporation (if applicable)
  • W-9 (or applicable IRS form)
  • IRS letter 147C, verifying your business name and FEIN or any other preprinted IRS form issued by the IRS identifying you
  • Final Summary pages must be notarized and attached to the online vendor application (required to complete the approval of your application).
  • Miami-Dade County strongly recommends using a Federal Employer Identification Number (FEIN) rather than a social security number for vendor registration purposes. If you do not have an FEIN number, you can obtain one from IRS.gov at no cost.
  • If you decide to use a social security number instead of an FEIN number, it may be used for the purposes of verifying identity, maintaining vendor database, payment processing and/or tax reporting to government agencies. In accomplishing these purposes, the number used to register with Miami-Dade County may be transmitted internally within the various departments and divisions of Miami-Dade County and externally to the Internal Revenue Service. This statement concerning the purposes for collection of a social security number is provided pursuant to section 119.071(5)(a)2., F.S.

Register Online

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Incomplete Registration

Check to see if you have an incomplete registration profile with Miami-Dade County. Please use the User ID that was sent via e-mail and the password that you have created. 

If you do not have the User ID and/or password, please contact us at 305-375-5773 for assistance.

Incomplete Registration

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Update Registration Record

Use the “Update Registration Record” option to review your company’s vendor profile and make sure everything is accurate and up to date.

The following updates to your profile can be done online:

  • Physical and mailing address
  • Contact information
  • Owner information
  • Principal information
  • Add new Commodity codes
  • Delete a Commodity Code

Update Registration Record

If you desire to change your Remittance address, please contact the Finance Department at 305-375-5111.

  • Business name change
  • FEIN change
  • Adding/removing DBA
  • Merger
  • Acquisition
  • Sale of assets/bill of sales
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The INFORMS eSupplier and Strategic Sourcing Portal

Miami-Dade County is pleased to announce, with great pride and excitement, a few key changes that will impact the County’s procurement and payment activities.

The Self-Service Supplier Portal (replacing online Vendor Registration) and Strategic Sourcing (replacing BidSync) will soon be integrated into a single system, INFORMS. In addition, there will be some changes to both Purchase Order (PO) and Accounts Payable (AP) processing. Various features of INFORMS will begin to be available to you in April 2021. Information about the onboarding process will be sent directly to you, our registered vendors.

Next Steps

  • You will receive a series of communications, providing more details over the next several weeks, as the April go-live date approaches. These updates will be provided through upcoming vendor workshops, website updates and direct email media. For more information, please visit the Internal Services Department Vendor Outreach and Support Section at http://www.miamidade.gov/procurement/vendor-services.asp for additional details.
  • Registered: All registered vendors that are in ‘Active’ status with the County will be able to update their existing registration records through the new self-service vendor portal.
  • New: All new vendors will be able to establish their online profiles by completing the online vendor registration application.

You may contact us for questions via email:

We hope that you enjoy the new capabilities of INFORMS, and that these major changes will significantly improve your experience of doing business with the County. We appreciate your cooperation and patience as we strive to bring the numerous new capabilities of INFORMS to you. We value your contribution to County operations and are grateful for your on-going support as we transition to these new business processes and systems.

Watch the recorded INFORMS eSupplier Workshop

Passcode to view recording: zE&rq0qv

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Page Last Edited: Thu Apr 8, 2021 12:06:30 PM
procurement

Vendor Services

Vendor Outreach & Support Section
305-375-5773

Email
[email protected]

 
 
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