Community Associations Registry and Resources
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The Ordinance for Registration of Community Associations requires condominium associations, cooperative associations and homeowners’ associations governing real property located within incorporated and unincorporated Miami-Dade County to annually register with the Department of Regulatory and Economic Resources, Consumer and Neighborhood Protection Division, in order to provide an easily accessible and centralized registry of documents such associations are generally required to maintain under Florida Statutes. Miami-Dade County does not regulate Condominiums and Cooperatives other than requiring Community Associations to register with the Division.
By Feb. 1 of each year, all community associations governing real property within the County must file online a registration containing the following information and attaching copies of the following documents:
- The name of the community association, which shall include the name registered with the Florida Division of Corporations in addition to any fictitious names that the community association utilizes.
- The business address and the legal description of each residence owned, operated, or governed by the community association.
- The name and contact information of the property manager or other designated agent for the community association.
- The name and contact information for an emergency contact for the community association (cannot be the same individual identified in subsection (A)(3) above).
- A list of all officers and directors of the community association with contact information.
- A link to the community association's website, if any.
- An impression of the corporate seal of the community association, if any.
- A legible copy of the community association's governing documents and any amendments thereto, including the declaration, articles of incorporation, bylaws, rules, regulations, and resolutions.
- A list of the community association's planned capital projects, if any, from the date of registration through Feb. 1 of the following year.
- NOTE: For capital projects for which a special assessment has been levied, you must provide a project schedule with projected and actual commencement and completion dates, the cost of such improvement and the source of funding. Complete this form.
- A copy of the community association's most recent set of compiled, reviewed, or audited financial statements, as applicable. Any monthly association fees, and any applicable current or approved special assessments, must be specifically outlined.
- A copy of the community association's most recent adopted annual budget.
- The location where all building permits for work in common areas shall be posted during construction.
- All reports issued within the last 10 years on the structural status of each of the properties within the County owned, operated, or governed by the community association, including any required re-certification reports, if applicable.
- A Certificate of Insurance listing all of the community association's current insurance policies, issuing companies, policy numbers, coverage limits, and effective dates.
- Do not upload any document containing visible:
- Financial account numbers
- Social security numbers
- Driver license numbers
- Any other information deemed confidential or exempt as defined by Chapter 119, Florida Statutes
After a community association files its initial registration, the community association must file a renewal registration every 12 months thereafter reflecting any changes to the information and attachments required above.
Please note a community association may designate a property manager or other agent (for example, an accountant or legal counsel) to fulfill the community association's obligations under this ordinance.- Initial Registration
Starting in Jan. 2023, community associations will be able to submit their initial registration online via the Miami-Dade County Department of Regulatory and Economic Resources Plan Status & Application Submittal Portal (EPS). Registrations may only be submitted online.
To submit your initial registration online follow these instructions:
- Collect copies of the required documents listed above under Regulations and Compliance
- Ensure electronic copies of required documents are saved in PDF format (you will not be able to upload your supporting documents in any other format)
- Create a miamidade.gov account if you do not already have one
- New to miamidade.gov? Sign up for a miamidade.gov account
- Submit only one registration application per community association
- Do not upload any document containing visible:
- Financial account numbers
- Social security numbers
- Driver license numbers
- Any other confidential information
Once the registration is completed, County review will be limited to ensuring compliance with the minimum submittal requirements set forth in the Registration of Community Associations Ordinance.
Renewal Registration
Community associations must renew their registration online with the Department every 12 months following initial registration. This renewal registration should reflect any changes or updates to the information and attached documents required by this ordinance.
As with the initial registration, to submit your renewal registration:
- Collect copies of the required documents listed above under Regulations and Compliance that have changed since the last registration
- Ensure electronic copies of required documents are saved in PDF format (you will not be able to upload your supporting documents in any other format)
- Submit only one renewal registration application per Community Association
Once the renewal registration application is completed, County review will be limited to ensuring compliance with the minimum submittal requirements set forth in the Registration of Community Associations Ordinance. - Fees are non-refundable.
- Initial and Annual Renewal Fee for Associations (25 or fewer units/parcels) - $50
- Initial and Annual Renewal Fee for Associations with more than 25 units/parcels
- Association Registration Fee - $50
- Per Unit/Parcel Registration Fee - $ 1.50
- Initial and Annual Renewal Fee for Associations (25 or fewer units/parcels) - $50
In Jan. 2023, the Consumer Protection Division will launch the Community Associations Registry database.
This database is being provided as an easily accessible and centralized repository of documents created by the community associations. The information appearing on this website and in this database is for informational purposes only and should not be used as a substitute for legal advice. It is not intended to supplant a user’s due diligence. Users should consult with a legal advisor before taking any action based on information contained in the database or any site to which it may be linked.
Miami-Dade County does not warrant the accuracy or validity of such information or that it has been provided in its entirety and assumes no responsibility for errors or omissions in any document or other item contained in this database or on this website. No warranty of any kind, implied, expressed, or statutory, including, but not limited to, warranties of non-infringement of third-party rights, title, merchantability, fitness for a particular purpose or freedom from computer virus, is given with respect to the contents of this website, its database, or any links therein.
- Must associations governing commercial real property register?
No. Associations governing solely commercial real property within Miami-Dade County are not required to register with the Consumer Protection Division pursuant to the provisions of Chapter 17D of the Code.
Must associations governing a mix of commercial and residential real property register?
Yes. Associations governing a mix of residential and commercial real property within Miami-Dade County are required to register with the Consumer Protection Division pursuant to the provisions of Chapter 17D of the Code.
Is there a minimum number of units an association must govern for registration to be mandatory?
No. An association governing a residential real property within Miami-Dade County must register, regardless of the number of units/parcels within the association’s purview.
Do master associations have to register?
Yes. An association governing residential real property within Miami-Dade County, either directly or indirectly via a sub-association, must register with the Consumer Protection Division pursuant to the provisions of Chapter 17D of the Code. This requirement applies to all such master associations regardless of whether or not the master directly controls non-dwelling units/parcels, common elements, commercial units/parcels, and/or any combination thereof.
How do master associations calculate their total number of units/parcels?
A master association should only list the total number of dwelling units/parcels under its direct control on its registration with the Consumer Protection Division. This means a master association should not include in its total number of units/parcels any non-dwelling or commercial units/parcels under its control (for example, cabanas and boat slips). Additionally, a master association should not include in this total the number of residential/dwelling units/parcels directly controlled by one of the master’s sub-associations.
Does an association have to register pre-offering?
An association must register once it has legal descriptions for the unit(s)/parcel(s) which the association governs, whether directly or indirectly, via a sub-association. This is required regardless of whether or not those units/parcels have been conveyed to third parties by the developer.
What contact information must be provided for association officers/directors?
The full legal name and mailing address of each association officer/director must be listed on the registration application and should be the same information the association provides/has provided to the Florida Department of State Division of Corporations on its annual report to this agency.
What do I enter if my association does not have a folio number?
An association without a folio number may enter the principal address used by the association in its annual report to the Florida Department of State Division of Corporations.
What should I submit to comply with the financial statements requirement per Sec. 17D-3(A)(10)?
An association may submit its most recent balance sheet, income statement, and profit/loss statement, regardless of whether or not these documents have been audited at the time of registration.
What is an issued report?
A final report.
What is a capital project?
Any project paid for from funds designated capital expenditures or deferred maintenance. - While Miami-Dade County does not regulate Condominiums and Cooperatives other than requiring all associations to be registered, we aim to provide you with valuable resources to assist you. For regulatory information and oversight, please refer to the Florida Department of Business and Professional Regulation (DBPR). The DBPR manages all aspects of condominiums, cooperatives, and other community associations at the state level, ensuring compliance with state laws and providing a range of services to support homeowners and associations. Below, you will find helpful links and resources to navigate these state regulations and access the support you need.Note: House Bill 5001 General Appropriations Act, provides monies for the annual period through June 30, 2025, to pay salaries and other expenses to enhance state services. HB 5001 mandates that Department of Business and Professional Regulation must maintain an office in Miami-Dade County, staffed with compliance investigators from the Division of Florida Condominiums, Timeshares and Mobile Homes.House Bill 1021 Community Associations, introduces new requirements and penalties for community association managers and management firms concerning conflicts of interest. The legislation revises and establishes provisions related to condominium and cooperative associations, addressing areas such as milestone inspections, reporting requirements, financial reports, unit owner and board meetings, director education, criminal activity and penalties, official records, legal actions, electronic voting, and notices. Additionally, it mandates the Division of Florida Condominiums, Timeshares, and Mobile Homes to submit a report to the Governor and Legislature and to create a database.House Bill 59 Homeowners’ Association Rules, Covenants, mandates that associations must provide copies of their rules and covenants to every member by a specified date and to every new member thereafter. Associations are also required to furnish members with updated copies of rules and covenants. They are authorized to adopt standards and methods for distributing these copies and may post a complete copy or a direct link on the association's website homepage. Additionally, associations must provide specified notices to their members.House Bill 293 Hurricane Protection Specifications/Homeowners' Associations, requires homeowners' association boards or committees to adopt specifications for hurricane protections in accordance with applicable building codes. It prohibits associations from denying applications for the installation, enhancement, or replacement of specified hurricane protections. The bill also allows associations to set guidelines for the external appearance of such protections.ALL EFFECTIVE JULY 1, 2024.
Applicable Florida Statutes Affecting Condominiums and Cooperatives: State Condominium and Cooperatives Resources:- Department of Business & Professional Regulation: Condominium – Did You Know?
- Department of Business & Professional Regulation: Condominiums & Cooperatives – FAQs
- Department of Business & Professional Regulation: How to file a complaint for a unit owner-controlled association
- Department of Business & Professional Regulation: Submit concerns to your Ombudsman here
Online Options
Register Your Association NowPhone Number
Community Association Registry
786-315-2558
786-315-2558
Mail / Email
[email protected]
Consumer and Neighborhood Protection Division
Department of Regulatory and Economic Resources
11805 SW 26th St., Room 230
Miami, FL 33175
Consumer and Neighborhood Protection Division
Department of Regulatory and Economic Resources
11805 SW 26th St., Room 230
Miami, FL 33175
Regulatory and Economic Resources
Lourdes M. GomezDirector
Stephen P. Clark Center
111 NW 1st Street,
11th Floor
Miami, FL 33128
305-375-2877 | [email protected]
