The Ordinance for Registration of Community Associations requires condominium associations, cooperative associations and homeowners’ associations governing real property located within incorporated and unincorporated Miami-Dade County to annually register with the Department of Regulatory and Economic Resources, Consumer Protection Division, in order to provide an easily accessible and centralized registry of documents such associations are generally required to maintain under Florida Statutes.
By Feb. 1 of each year all community associations governing real property within the County must file online a registration containing the following information and attaching copies of the following documents:
The name of the community association, which shall include the name registered with the Florida Division of Corporations in addition to any fictitious names that the community association utilizes.
The business address and the legal description of each residence owned, operated, or governed by the community association.
The name and contact information for the property manager or other designated agent for the community association.
The name and contact information for an emergency contact for the community association (cannot be the same individual identified in subsection (A)(3) above).
A list of all officers and directors of the community association with contact information.
A link to the community association's website, if any.
An impression of the corporate seal of the community association, if any.
A legible copy of the community association's governing documents and any amendments thereto, including the declaration, articles of incorporation, bylaws, rules, regulations, and resolutions.
A list of the community association's planned capital projects, if any, from the date of registration through February 1 of the following year.
A copy of the community association's most recent set of compiled, reviewed, or audited financial statements, as applicable. Any monthly association fees, and any applicable current or approved special assessments, must be specifically outlined.
A copy of the community association's most recent adopted annual budget.
The location where all building permits for work in common areas shall be posted during construction.
All reports issued within the last 10 years on the structural status of each of the properties within the County owned, operated, or governed by the community association, including any required re-certification reports, if applicable.
A Certificate of Insurance listing all of the community association's current insurance policies, issuing companies, policy numbers, coverage limits, and effective dates.
Do not upload any document containing visible:
Financial account numbers
Social security numbers
Driver license numbers
Any other information deemed confidential or exempt as defined by Chapter 119, Florida Statutes
Note: a community association that does not have one or more of the required items listed above may file a form attesting to this along with the association’s registration application.
After a community association files its initial registration, the community association must file a renewal registration every 12 months thereafter reflecting any changes to the information and attachments required above.
Please note a community association may designate a property manager or other agent (for example, an accountant or legal counsel) to fulfill the community association's obligations under this ordinance.
Initial Registration Starting in Jan. 2023, community associations will be able to submit their initial registration online via the Miami-Dade County Department of Regulatory and Economic Resources Plan Status & Application Submittal Portal (EPS). Registrations may only be submitted online.
To submit your initial registration online follow these instructions:
Collect copies of the required documents listed above under Regulations and Compliance
Ensure electronic copies of required documents are saved in PDF format (you will not be able to upload your supporting documents in any other format)
Create a miamidade.gov account if you do not already have one
Submit only one registration application per community association
Do not upload any document containing visible:
Financial account numbers
Social security numbers
Driver license numbers
Any other confidential information
A community association may designate a property manager or other agent (for example, accountant or legal counsel) to submit an initial registration application or otherwise fulfill the community association's obligations under this ordinance.
Once the registration is completed, County review will be limited to ensuring compliance with the minimum submittal requirements set forth in the Registration of Community Associations Ordinance.
Renewal Registration Community associations must renew their registration online with the Department every 12 months following initial registration. This renewal registration should reflect any changes or updates to the information and attached documents required by this ordinance.
As with the initial registration, to submit your renewal registration:
Collect copies of the required documents listed above under Regulations and Compliance that have changed since the last registration
Ensure electronic copies of required documents are saved in PDF format (you will not be able to upload your supporting documents in any other format)
Submit only one renewal registration application per Community Association
A community association may designate a property manager or other agent (for example, accountant or legal counsel) to submit a registration application or otherwise fulfill the community association's obligations under this ordinance.
Once the renewal registration application is completed, County review will be limited to ensuring compliance with the minimum submittal requirements set forth in the Registration of Community Associations Ordinance.
Fees are non-refundable.
Initial and Annual Renewal Fee for Associations (25 or fewer units/parcels) - $50
Initial and Annual Renewal Fee for Associations with more than 25 units/parcels
Association Registration Fee - $50
Per Unit/Parcel Registration Fee - $ 1.50
Payment can be made by major credit card or bank account transfer (eCheck) when submitting either an initial or renewal registration online.
This database is being provided as an easily accessible and centralized repository of documents created by the community associations. The information appearing on this website and in this database is for informational purposes only and should not be used as a substitute for legal advice. It is not intended to supplant a user’s due diligence. Users should consult with a legal advisor before taking any action based on information contained in the database or any site to which it may be linked.
Miami-Dade County does not warrant the accuracy or validity of such information or that it has been provided in its entirety and assumes no responsibility for errors or omissions in any document or other item contained in this database or on this website. No warranty of any kind, implied, expressed, or statutory, including, but not limited to, warranties of non-infringement of third-party rights, title, merchantability, fitness for a particular purpose or freedom from computer virus, is given with respect to the contents of this website, its database, or any links therein.
Must associations governing commercial real property register? No. Associations governing solely commercial real property within Miami-Dade County are not required to register with the Consumer Protection Division pursuant to the provisions of Chapter 17D of the Code.
Must associations governing a mix of commercial and residential real property register? Yes. Associations governing a mix of residential and commercial real property within Miami-Dade County are required to register with the Consumer Protection Division pursuant to the provisions of Chapter 17D of the Code. Is there a minimum number of units an association must govern for registration to be mandatory? No. An association governing a residential real property within Miami-Dade County must register, regardless of the number of units/parcels within the association’s purview. Do master associations have to register? Yes. An association governing residential real property within Miami-Dade County, either directly or indirectly via a sub-association, must register with the Consumer Protection Division pursuant to the provisions of Chapter 17D of the Code. This requirement applies to all such master associations regardless of whether or not the master directly controls non-dwelling units/parcels, common elements, commercial units/parcels, and/or any combination thereof.
How do master associations calculate their total number of units/parcels? A master association should only list the total number of dwelling units/parcels under its direct control on its registration with the Consumer Protection Division. This means a master association should not include in its total number of units/parcels any non-dwelling or commercial units/parcels under its control (for example, cabanas and boat slips). Additionally, a master association should not include in this total the number of residential/dwelling units/parcels directly controlled by one of the master’s sub-associations.
Does an association have to register pre-offering? An association must register once it has legal descriptions for the unit(s)/parcel(s) which the association governs, whether directly or indirectly, via a sub-association. This is required regardless of whether or not those units/parcels have been conveyed to third parties by the developer.
What contact information must be provided for association officers/directors? The full legal name and mailing address of each association officer/director must be listed on the registration application and should be the same information the association provides/has provided to the Florida Department of State Division of Corporations on its annual report to this agency.
What do I enter if my association does not have a folio number? An association without a folio number may enter the principal address used by the association in its annual report to the Florida Department of State Division of Corporations. What should I submit to comply with the financial statements requirement per Sec. 17D-3(A)(10)? An association may submit its most recent balance sheet, income statement, and profit/loss statement, regardless of whether or not these documents have been audited at the time of registration. What is an issued report? A final report. What is a capital project? Any project paid for from funds designated capital expenditures or deferred maintenance.
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